TRSA U9-Girls White Gold Team Information and Guidelines

WELCOME Please put on a Name Tag Your Name Years with TRSA Team Name (U9-Girls White Gold) Verify Contact Information is accurate Pick up 2015 Reschedule/Rules Information Handout Sample s: MYSA Match Report, Medical Waiver, Ejection Form Pick up a copy of (this) presentation Team Roster s

MANAGER/COACHES MEETING SPRING 2015 March 5, 2015 6:30-8:00pm Otsego Prairie Center

TRSA (who are we) TRSA is unique from our neighboring clubs as we offer both Competitive play for our U9+ players as well as a Recreation program 75+ Recreational Teams 29+ Competitive Teams Over 1100 youth players 5 Paid Employees 2 - Director of Coaching/Player Development 3 Administration Roles (Registrar, Treasurer, Referee Assignor) Board of Directors 12 volunteer positions

TRSA (why we are) Studies have shown the Top 3 influential people in our youths development: Coaches Teachers Parents At TRSA we take this very seriously and expect positive reinforcement from our Board/Coaches/Manager/Parents/Players

Agenda Key Contacts (and Introductions) Key Dates Manager Checklist Team Communication (websites, TRSA postings) Rescheduling a Game Team Budget s Competitive Mentoring Program NEW in 2015 Q&A Breakout Session Coaches w/ DOC s & Manager Mingle

Key Contacts Administrative: Don Warner Fields (fields@trsaonline.org) Karen Wingard Registrar (info@trsaonling.org) Field related issues/concerns Rosters, player contact information, Player and coach passes Technical/Coaching: Cheryl Anderson Referee Assignor (referee@trsaonline.org) Coaching and Player Development: Rescheduling of home games Aaron Lindquist Director of Coaching & Player Development (DOC) U9-U12 Ryan Sorenson Director of Coaching & Player Development (DOC) U13+ Adam Weirman Uniforms (uniforms@trsaonline.org) Uniform questions ANY Manager Questions: Kristi Smith Team Manager for 5+ years . Email: equipment@trsaonline.org 612-991-1500 Kristi Smith Equipment (equipment@trsaonling.org) Team equipment questions

Key Dates August 1 February Beginning of soccer year (including age cutoff) Feb. 13 State Cup Applications due: C1/PR only Feb 23 Interclub Transfer Deadline March Teams submitted by club registrar to MYSA TRSA Coaches/Manager Spring Meeting (Spring Rosters) October Coach/Manager Winter Meeting (Winter Rosters) Uniform ordering and try-ons Register as TRSA Manager/Coach April November Uniform orders delivered MYSA Online Presentation for all teams Player/Coaches Pass distribution Annual General Meeting Indoor Training Begins May Complete background check and concussion training MYSA League play begins - May 4 January July Most tournament registration begins, continues until tournament closing dates end. Check the database for tournaments at the following link to see when tournament close End of league play, playoffs, state Fall Soccer registration Fall 2015/Summer 2016 Evaluations http://www.thetournamentcenter.com/FindaTournament.aspx

Manager Checklist October-December: April: Attend Manager s Meeting in October to get Initial Roster Receive Final Roster from Registrar/DOC Assemble Roster and make contact with all Parents Verify Player payments and Coach Background Checks Set up Website through TRSA SportsNgin Receive Game Schedule Send out email (or set up Calendar) informing parents of CPT (Club Provided Training) during the off-season Request Game Schedule RE-SCHEDULE Dates/Address changes from opposing teams (TWO WEEK WINDOW TO GET THIS DONE!) Complete Background Check Collect from all Players Register for Winter Sessions/Tournaments If Winter Session play you ll need POA from players Medical Waiver/Release Liability Form Sign up for indoor practice times via DOC s 1 Picture of every Player and Coach (for Player Passes) Prepare Game Day Materials January: MYSA Competitive Match Report and Self-Addressed Envelopes Determine (with Coach) the Tournaments for the Summer http://assets.ngin.com/attachments/document/0033/9156/matchlineup.pdf Create a Team Fee Budget Prepare Coach/Player Passes (Lamination provided by TRSA) Based on Registration dates (and known early fill up tournaments) Create a Team Fee Budget with payment dates All Player/Coaching Fee s MUST be paid prior to receiving a Player Pass. Send out Team Fee Budget to the Parents February-March: Register for Spring Tournaments

Manager Checklist (continued) May: Game Schedule Post Game Schedule on Team Website Post Practice Schedule on Team Website Report ALL game scores on the MYSA website June: MYSA website indicate if team will be participating in Playoffs Report ALL game scores on the MYSA website July: Ensure all games scores have been reported Plan End Of Year Party Remind your team of tryouts for Summer 2016 season

Team Communication Informational: SportsNGIN: Team Websites Benefits Great SIMPLE way of communicating with team TRSA Combined Calendar Posting practice/game schedules DOC s access to club games TRSA hosted team pages - benefits Creating a Team Page on SportsNGIN http://assets.ngin.com/attachments/document/0067/3704/TRSA_Instructions_T eamPagesMobileApp_2015.pdf Supportive: Loading Game Schedules TRSA website of Team accomplishments Loading practice schedules Sending emails/texts Provide communications@trsaonline.org team accomplishments for posting on our website. Mobile app Include commentary on accomplishment Include Picture (make sure team parents approve of picture being posted to website)

Rescheduling a Game Rescheduling a Game: All game changes must be to the assignor by May 1st and within the 2 week grace period. After that, reschedule requests must be made by the home team within 48 hours of the cancellation and only for field and referee problems. When things come up during the season and changes are necessary, contact the assignor first, with other dates in mind, before making changes with MYSA. Always include the game number when making your reschedule request. Games can also be played on weekends as long as there are refs available. Weather - arrive at the field, the center ref will make the decision on the field 30/30 Rule - know the guidelines! Field Conditions - we should be notified by noon if a field is closed and we will try to move the game instead of canceling it. Check trsaonline.org for closures. Game Cancellations/Fines: Game cancellations and fines $100-$400 Failure to report a game score will result in a fine

Team Budgets Making the Budget: Teams decide the Team Budget Tournaments, Winter Sessions, Coaches Fee s, End of Year Party, etc, etc These should be agreed upon by the team parents do not create an environment where team fee s are preventing players form participating. All players do not need to participate in all events TRSA has financial assistance available but NOT for Team Fee s - ONLY for Registration fees (applications through Registrar) Managing the Budget: TRSA does not pay team fees. That means that all tournaments, coaches fees, etc must be paid/managed by the team. Manager s pay the tournament fees and then receive payback from the players Manager s create a payment schedule that generate fee s for tournaments prior to registration TRSA does not host team accounts, this falls on the Manager TRSA does have Team Budget Forms (.xls) to help manage player payments TRSA does pay Winter Session fee s Teams will be billed individually and Managers will need to provide TRSA reimbursement

NEW in 2015 Competitive Mentoring/Recreational Training Bring the TRSA Competitive spirit to our Recreational U6-U12 Team s TRSA is requiring that all Competitive Teams partner with a Recreation team and LEAD 2 - 1 hour practices during the Recreation Season *You pick the dates TRSA DOC s will create the practice plan, You simply run the practice. Creating an example for both the players and the coaches. TRSA will donate $200 to each team upon successful completion of the training sessions

Team Goals and Manager Mingle

Appendix Match Report: Medical Waiver/Release Liability:

Appendix Ejection Form: If a Player/Coach gets Ejected You NEED to notify/submit to TRSA immediately send copy to Registrar