Stephen F. Austin Athletic Booster Club Meeting Highlights
Stephen F. Austin Athletic Booster Club held a board of directors meeting discussing financials, sport-specific reimbursements, fundraising efforts, and membership goals for 2018-2019. The club aims to increase membership, support athletes and programs, enhance communication, and revamp fundraising strategies.
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2018-19 Stephen F Austin Athletic Booster Club Stephen F Austin Athletic Booster Club
SFAABC Board of Directors Meeting | September 10, 2018 Welcome/Protocol Introduction of Directors 2018-19 Club Message State of the SFAABC (Financials) Overview Sport Specific Reimbursement / Approval Procedures FBISD PTO/BC meeting Sport Fundraisers Food / Food Trucks Membership Bylaws Fundraising (Dawg Deal) Merchandise Spirit Tailgating Sport Specific Sports Coordinators AD update Melanie Melanie Melanie Billy Melanie Melanie/Claire/Eniko Dedra, Cheryl & Pam Melanie Julie & Patty Melanie Rhoda Schreiber & McNeely AGENDA
President: Melanie Remy Vice President: Jeff Cox Secretary: Chelsea Moon-Larsen Treasurer: Billy Shipley 2nd Vice Presidents Membership: Dedra Cuevas, Cheryl Westbrook & Pamela Liedy Merchandise: Patty Cason & Julie Myers Web & Spirit Communications: William Lee Banquets: Tanya Turner Scholarships: Mary Runyon-Hughes Fundraising: Eniko Blanchette & Claire Hill Sports Coordinator: Rhoda Ruiz SFAABC Executive Board
2017 - 2018 Results General Fund distribution of $32K to Sport Programs Distribution of $41K Overall for 17- 18 Sport-specific assistance to Baseball , Softball, Swim & Track Awarded nine (9) college scholarships ($500 - $1,000) Assisted in sport specific fundraisers/donations raising $77k Increased school spirit via promotional items & tailgate Utilized social media to promote athletes, teams & sponsors THANK YOU JEFF COX, President 2017-18 UPDATE
2018 2019 Goals Increase Booster Club Membership 30% minimum per sports team 50% sport program goal Increase Booster Club support to athletes & sport programs Scholarships Sport-specific needs Improve Booster Club communication & school spirit Utilize social media tools to promote athletes, teams & sponsors Include Coaches in communication Revamp Booster Club s fundraising efforts Identify new options to increase engagement Increase attendance for Dawg Deal (Casino Night) #togetherisbetter
HELP US INCREASE EXPOSURE & SPIRIT WEBSITE: AustinBoosterClub.com TWITTER: @AHSBulldogs FACEBOOK: AHSBulldogs (FB: AHS Booster Club The Dawg Pound, FBISD) INSTAGRAM: AHS_Bulldogs Other School Accounts: SPORTS (Mel s PDF) Follow us on Social Media
Financial State of the SFAABC Sport Specific Finances Reimbursement & Approval Procedures MONEY: Billy
All sports have received Balance & Transaction Detail (thru 8/31/18) Activity Reports shared each month Expenditure Confirmation to Coach & SC Deposits (need form with cash/checks) Check/Reimbursement Requests Front Porch Drop Offs for Convenience MONEY: Billy
Reimbursement & Approval (Current) All disbursements of funds or payments deviating from the budget and funding proposal for the General Fund require the following approvals: Less than $1000 requires approval of the Treasurer, Athletic Director and either the President or Vice President. Greater than one thousand dollars ($1000) requires the approval of the Executive Board with two-thirds vote. This vote can be obtained via email when necessary. All team specific disbursements or payments are at the discretion of that specific sports coordinator and coach. All check requests for these expenditures must be signed by both the Head Coach of the sport and the Sports Coordinator. Any expenditure over $1,000 must be approved by the Athletic Director. MONEY: Billy
Sport Fundraiser / Special Event Application Child Nutrition: Food & Food Trucks Volunteer Hours FortBendISD.com > Parent & Boosters FBISD Meeting
BYLAW CLEAN UP CURRENT BYLAW All disbursements of funds or payments deviating from the budget and funding proposal for the General Fund require the following approvals: Less than $1000 requires approval of the Treasurer, Athletic Director and either the President or Vice President. Greater than one thousand dollars ($1000) requires the approval of the Executive Board with two-thirds vote. This vote can be obtained via email when necessary. All team specific disbursements or payments are at the discretion of that specific sports coordinator and coach. All check requests for these expenditures must be signed by both the Head Coach of the sport and the Sports Coordinator. Any expenditure over $1,000 must be approved by the Athletic Director. NEW BYLAW All disbursement of Club funds or payments deviating from the current and approved General Fund Budget require the following approval: Less than $1000 requires approval of the President, Treasurer and Athletic Director. Greater than $1000 requires the approval of the Executive Board with a two-thirds vote. Any sport-specific disbursements or payments require the approval and signature of the sport s Head Coach, Sports Coordinator, and Treasurer. Any expenditure over $1000 requires approval of the Athletic Director. Bylaw Change
High school sports can define character and teach life lessons. Help us maximize these experiences by joining the SFAABC today! Your membership helps raise the funds necessary for our Bulldog athletes to excel with proper equipment, uniforms and facilities upgrades that the District can t fund. Don t stand by and miss this opportunity to make a difference at Austin High School! Join us by registering and paying online at: http://austinboosterclub.com Membership: Dedra, Cheryl & Pam
Need more participation. How? Tailgating at Mercer Pink Out game Tailgating at Volleyball Pick a Date Football vs Band Dawg Squad Social Media Paw Prints What else? SPIRIT & SPUNK
Get merchandise ONLINE Need pics Sell Dates New Merchandise Ways to get Fans to buy OUR shirts Merchandise: Julie & Patty
Membership Need more participation. How? Communication Yard Signs Coordinator s Job Need info from Sports Fundraisers Schedule Changes Successes Sports Coordination: Rhoda
COACH SCHREIBER COACH McNEELY ATHLETIC DIRECTORS UPDATE
OCTOBER 1, 2018 GOAL: BRING 2 NEW PEOPLE FROM YOUR SPORT Will be a DOOR PRIZE! NEXT MEETING
