School Advisory Council Training 2022-2023 Overview
School Advisory Council Training
2022-2023
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What is a School Advisory Council?
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Sunshine Law and School Advisory Councils
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SAC Membership Requirements and Elections
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By-laws
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Meeting Requirements
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SAC Member and Officer Roles
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SAC Meeting Minutes
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School Improvement Funds and Expenditures
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Requirements for Five Star School Award
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Collaborative Partnering
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Shared Decision-Making
Part 1
SAC Basics
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A group intended to represent the broad school community and
those persons closest to the students who will share responsibility
for guiding the school toward continuous improvement.
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Referred to as SACs
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Created and governed by law
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Elected by peers
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Subject to the Sunshine Law
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Assist leaders (principal, superintendent) with school district
direction
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Have the goal of increasing student achievement for all students in a
safe learning environment
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All meetings must be publicly noticed and open to the public
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Minutes must be recorded
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Members may not communicate with one another about SAC
business outside of a publicly noticed meeting
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Communication includes email, phone calls, conversations and
other modes
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Assists in preparation and evaluation of School Improvement Plan
(SIP)
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Decides jointly with school faculty how A+ recognition funds are
spent
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Assists principal with the school budget
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Performs functions as prescribed by school board
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Monitors the SIP
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Comprised
of principal, appropriate balanced number of teachers, staff,
parents, community members, and students (Assistant Principals may not
be voting members and should NOT be listed as members)
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Must be representative of the ethnic, racial, and economic community
served by the school
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Document student demographics for specific day for membership
compliance (this information is provided by the district each year)
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Free and reduced lunch percentages determines low-socio-economic
make-up
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Student race/ethnicity percentages must be represented by SAC
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Majority of members (over 51%) must
NOT
be employed by the Lake
County School Board in any capacity
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Elected by peer groups
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Teachers elect teachers
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Classified employees elect classified employees
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Students elect students (middle and high)
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Parents elect parents
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Business and community members are recommended by the
Principal and approved by a vote of the SAC
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Voting to elect SAC members can occur during meetings (faculty
meetings, staff meetings, open house, parent nights) or by mail,
ballot, or by show of hands.
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Ballots are counted, recorded, and retained.
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Ballots and voting records should be kept on file in the school
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Voting records are recorded in the official SAC minutes
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Elections must be fair and open and may be written, signed, or
computerized ballots as long as the ballots are recorded officially
for auditing purposes.
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Elect alternates if SAC by-laws include this option
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Alternates provide for timely replacement of members
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Input for adoption of school calendar
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Input into District’s Legislative Program
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Develop Waivers for School Improvement Plans
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School uniform waivers, modification of teacher planning
times, electronic devices, etc.
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Monitor school safety
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Assist in stakeholder surveys
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Serve as liaisons to community
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Serve on special committees, school improvement teams,
accreditation teams
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Name of council
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Purposes, basic policies, governance
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Duties and obligations
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School Improvement funds (if available)
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Expenditure of A+ Funds (if available)
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Development of School Improvement Plan (SIP)
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Assist with School’s Annual Budget
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Membership and election information
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Election procedures
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Appointment procedures
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Required to represent demographics of school/community
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At least 51% must be non-Lake County Schools employees
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Meeting attendance requirements
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Decisions/Meetings
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Three business-day advance notice required for all
members regarding meeting that will include a vote on an
agenda item
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Sunshine Law requirements
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Special or Ad Hoc Committees
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Quorum > 51%
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Officers and Election Procedures
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Positions, duties, procedures for elections and term of office
for each position
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Nominating committee (if necessary)
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Duties, meetings, quorum of executive board
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Emergency decision procedures
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Process to develop amendments or revisions to bylaws
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At least 3 days written notice to SAC members regarding
matters that require a vote
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Requires a quorum of at least 51%
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Schedule meetings when stakeholders can attend
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Minutes must be recorded
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Introductions/Welcome
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Snacks and drinks
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Name tags
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Limit education terminology/acronyms
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Teamwork
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Each member – generates more/new ideas
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Members feel valued
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Goal – Student achievement
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Share training presentation
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Treat members as rubber stamp
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Not communicating meeting times, etc.
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Use of educational jargon
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No vote, no action, nothing happens
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Avoid ineffective communication
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This is the way we have always done it.
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Why change?
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Great idea, won’t work.
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Knowledgeable – duties and responsibilities
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Create Agenda
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Prepare for meetings
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Facilitate meetings
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Maintain focus, order, and involvement
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While any member can be elected to serve as Chair or Co-
Chair, it is recommended that neither the Principal nor a
student serve in this capacity.
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Required by Florida Statute to be a SAC member
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Represents school administration
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Assesses school data, surveys
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Facilitates SAC recommendations
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Implements SIP
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Ensures compliance with required reports
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Facilitates SAC elections and appointments
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Keeps SAC informed
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Encourages participation, problem solving, teamwork
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Treasurer
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Maintains records of funds if available
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Secretary
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Letters and other correspondence
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Records minutes
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Parliamentarian
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Time keeper, monitors Roberts Rules of Order
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Determines quorum
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Writes and records minutes
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Distributes minutes
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Maintains records of minutes
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Maintains records of attendance
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Duties at the meetings
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Provides or reads the minutes from prior meeting
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Takes accurate minutes of current meeting
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Duties after the meeting
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Promptly writes minutes
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Dispatches correspondence
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Distributes minutes for next meeting and agenda prep
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Notifies members of elections, appointments, next meeting
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Saves
minutes to Google Drive after each meeting for archiving as required by
state statute
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Required by Sunshine Law and State Statutes
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Verifies procedures were followed
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Documents attendance and quorums
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Provides documentation for public
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Documents decisions
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Type of meeting
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Date, time, place
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Agenda
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Attendance
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Quorum
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Appointment/replacement of members (if any)
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Call to order
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Vote on minutes from prior meeting
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Any correspondence
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Motions and Votes
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Motion and name of person making move
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Second to motion and name of person making second
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Amendments to motion and person(s) who made
amendments
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Voting record (who and how voted)
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Chair must vote
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No abstentions
unless conflict of interest
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Must have a quorum
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Elections of officers and approval(s) of business
community member appointments by Principal
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Reports, presentations, programs
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Report of what is done
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Time of adjournment
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Next meeting, date, time, place
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Signature with typed name and position
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Verbatim discussion
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Personal comments
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Motions not stated by the chair
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Entire reports
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Lake County Schools
Finance Department
352-253-6560
Contact Persons:
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Scott Ward, Assistant Superintendent of Business Services
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wardt1@lake.k12.fl.us
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Karen Briggs, Finance Director
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briggsk@lake.k12.fl.us
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Section 1001.452(2) – Requires SAC to assist in school budget
preparation
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Section 1008.36 – School Recognition Funds
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School Recognition funds for maintaining an A or improving by one
letter grade (
Section 1008.36, F.S.)
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Amount based on unweighted FTE (per student)
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Expenditure is jointly decided by SAC and faculty
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Funds may be spent on nonrecurring bonuses to the faculty and
staff, nonrecurring expenditures for educational equipment or
materials, or for temporary personnel to assist the school in
maintaining or improving student performance (Section
1008.36(5), F.S.).
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Decision Deadline: February 1 (or date designated by statute) or
will be divided among current classroom teachers only
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Fundraising by SAC is permitted. Contact the Finance
Department for information.
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Statute does not establish a number of times SAC meetings
are to be held
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Focus or Priority schools are required to provide updates to
the SAC three times per year on the implementation of the SIP
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baseline, mid-year, and end-of-year
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Minimum of eight (8) meetings per year to qualify for Five Star
Award
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Title I schools should consider using the School Improvement
process and SAC to collect on-going and meaningful input and
follow-up from parents on Title I topics
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Minimum of eight (8) meetings per year
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Average 80% attendance at meetings
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Annual presentation of SIP to community
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On-going training and development of committee
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SIP includes new idea that involves the community
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SAC participation in needs assessment
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Training for staff and SAC on collaborative partnering and
shared decision-making
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By engaging all members in a genuine shared decision-making
process, more will arrive
at the same destination together, as active and engaged
partners, of their own free will, and
not as acquiescent or reluctant followers. They
will then be more likely to have a sense of
ownership over the decisions and be prepared to
support them, even when the decisions do
not meet every person’s hopes and expectations.
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All can embrace an idea?
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All can endorse an idea?
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All can live with an idea?
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No one will sabotage a decision?
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Majority rules?
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When all points of view have been heard and the will of
the group is evident – even to those who most oppose it.
Richard and Rebecca DuFour
Professional Learning Communities
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Start small
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Clearly state procedures, roles, expectations in the beginning
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Include all members
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Listen to all view points
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Be respectful
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Include ideas of the minority group in the final decision
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How to write meaningful School Improvement Plans (SIP’s)
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Linking the plan to State Goals and Priorities and the School Board
Priorities
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Goals
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Needs Assessments
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Objectives
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Strategies
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Performance Measures
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Budget-Based
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Additional Requirements
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SIP Due Dates
Writing Meaningful School
Improvement Plans
Part 2
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School are required to have a school improvement plan as
defined by Florida Statute and Board Policy.
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All Lake County Schools use Florida Department of Education’s
Continuous Improvement Management System (CIMS).
https://www.floridacims.org/
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Fulfill the State Education Goals, Florida Education Priorities, and State
Law
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Fulfill the Lake County School Board Vision, Mission, and Strategic Plan
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Based on the needs of the school
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Focus on improving student achievement and based on student
performance data
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Have measurable goals, objectives, and outcomes
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Have clear implementation strategies
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Provide feedback to the school, school board, and community
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“A dynamic, progressive and collaborative learning
community embracing change and diversity, where
every student will graduate with the skills needed to
succeed in postsecondary education and the
workplace.”
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“The mission of Lake County Schools is to
provide every student with individual
opportunities to excel.”
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This year, district schools will utilize the official SIP template. The
streamlined SIP template is intended to simplify the SIP process and
help school leaders easily identify the most critical areas for
improvement. Grade component data, Early Warning Systems data,
subgroup data and other data charts pertinent to each individual
school have been included within the SIP to help the school
leadership team strategically pinpoint Areas of Focus for the
upcoming school year.
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P
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(
S
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)
&
D
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A
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P
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(
D
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)
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Florida DOE Continuous Improvement Management System (CIMS):
https://www.floridacims.org/
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Lake County Schools Department of Accountability & Assessment
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Dr. Melissa DeJarlais, Director
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Cheryl Scruggs, Clerical Assistant II
Diane Kornegay, Superintendent
Lake County Schools Website
http://lake.k12.fl.us
To access School Improvement and SAC Information
select:
Department of Accountability & Assessment
or click on:
Accountability & Assessment
Lake County Schools
Lake County Schools
School Advisory Council Training 2022-2023 provides comprehensive information on the role, responsibilities, and functioning of School Advisory Councils (SACs). It covers topics such as SAC basics, Sunshine Law requirements, SAC membership, meeting protocols, fund management, and shared decision-making. SACs are instrumental in promoting student achievement and school improvement by involving various stakeholders in the decision-making process.
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Presentation Transcript
School Advisory Council Training 2022-2023
Agenda Agenda- - Part 1 Part 1 What is a School Advisory Council? Sunshine Law and School Advisory Councils SAC Membership Requirements and Elections By-laws Meeting Requirements SAC Member and Officer Roles SAC Meeting Minutes School Improvement Funds and Expenditures Requirements for Five Star School Award Collaborative Partnering Shared Decision-Making
Part 1 SAC Basics
School Advisory School Advisory Councils are Councils are A group intended to represent the broad school community and those persons closest to the students who will share responsibility for guiding the school toward continuous improvement. Referred to as SACs
SACs are similar to SAC s are similar to School School Boards Boards Created and governed by law Elected by peers Subject to the Sunshine Law Assist leaders (principal, superintendent) with school district direction Have the goal of increasing student achievement for all students in a safe learning environment
Sunshine Law Sunshine Law All SAC Business All SAC Business must be in the sunshine! must be in the sunshine! All meetings must be publicly noticed and open to the public Minutes must be recorded Members may not communicate with one another about SAC business outside of a publicly noticed meeting Communication includes email, phone calls, conversations and other modes
Role of the SAC Role of the SAC Assists in preparation and evaluation of School Improvement Plan (SIP) Decides jointly with school faculty how A+ recognition funds are spent Assists principal with the school budget Performs functions as prescribed by school board Monitors the SIP
SAC Members SAC Members Comprised of principal, appropriate balanced number of teachers, staff, parents, community members, and students (Assistant Principals may not be voting members and should NOT be listed as members) Must be representative of the ethnic, racial, and economic community served by the school Document student demographics for specific day for membership compliance (this information is provided by the district each year) Free and reduced lunch percentages determines low-socio-economic make-up Student race/ethnicity percentages must be represented by SAC Majority of members (over 51%) must NOT be employed by the Lake County School Board in any capacity Elected by peer groups
SAC Member Elections SAC Member Elections Teachers elect teachers Classified employees elect classified employees Students elect students (middle and high) Parents elect parents Business and community members are recommended by the Principal and approved by a vote of the SAC
Voting Procedures Voting Procedures for Elections for Elections Voting to elect SAC members can occur during meetings (faculty meetings, staff meetings, open house, parent nights) or by mail, ballot, or by show of hands. Ballots are counted, recorded, and retained. Ballots and voting records should be kept on file in the school Voting records are recorded in the official SAC minutes Elections must be fair and open and may be written, signed, or computerized ballots as long as the ballots are recorded officially for auditing purposes.
An SAC may An SAC may Elect alternates if SAC by-laws include this option Alternates provide for timely replacement of members
Other Possible Duties of SAC Other Possible Duties of SAC Input for adoption of school calendar Input into District s Legislative Program Develop Waivers for School Improvement Plans School uniform waivers, modification of teacher planning times, electronic devices, etc. Monitor school safety Assist in stakeholder surveys Serve as liaisons to community Serve on special committees, school improvement teams, accreditation teams
SAC SAC Bylaws Bylaws contain contain Name of council Purposes, basic policies, governance Duties and obligations School Improvement funds (if available) Expenditure of A+ Funds (if available) Development of School Improvement Plan (SIP) Assist with School s Annual Budget
SAC SAC Bylaws Bylaws contain, cont. contain, cont. Membership and election information Election procedures Appointment procedures Required to represent demographics of school/community At least 51% must be non-Lake County Schools employees Meeting attendance requirements
SAC SAC Bylaws Bylaws contain, cont. contain, cont. Decisions/Meetings Three business-day advance notice required for all members regarding meeting that will include a vote on an agenda item Sunshine Law requirements Special or Ad Hoc Committees Quorum > 51%
SAC Bylaws contain, cont. SAC Bylaws contain, cont. Officers and Election Procedures Positions, duties, procedures for elections and term of office for each position Nominating committee (if necessary) Duties, meetings, quorum of executive board Emergency decision procedures Process to develop amendments or revisions to bylaws
School Advisory Councils School Advisory Councils SAC Meeting Requirements SAC Meeting Requirements At least 3 days written notice to SAC members regarding matters that require a vote Requires a quorum of at least 51% Schedule meetings when stakeholders can attend Minutes must be recorded
Effective Meetings Effective Meetings Suggestions Suggestions Introductions/Welcome Snacks and drinks Name tags Limit education terminology/acronyms Teamwork Each member generates more/new ideas Members feel valued Goal Student achievement Share training presentation
What to avoid What to avoid Treat members as rubber stamp Not communicating meeting times, etc. Use of educational jargon No vote, no action, nothing happens Avoid ineffective communication This is the way we have always done it. Why change? Great idea, won t work.
SAC Chair and Co SAC Chair and Co- -Chair Chair Knowledgeable duties and responsibilities Create Agenda Prepare for meetings Facilitate meetings Maintain focus, order, and involvement While any member can be elected to serve as Chair or Co- Chair, it is recommended that neither the Principal nor a student serve in this capacity.
Principal Principal Required by Florida Statute to be a SAC member Represents school administration Assesses school data, surveys Facilitates SAC recommendations Implements SIP Ensures compliance with required reports Facilitates SAC elections and appointments Keeps SAC informed Encourages participation, problem solving, teamwork
Additional Suggested SAC Officers Additional Suggested SAC Officers Treasurer Maintains records of funds if available Secretary Letters and other correspondence Records minutes Parliamentarian Time keeper, monitors Roberts Rules of Order
Secretary Secretary Detailed duties Detailed duties Determines quorum Writes and records minutes Distributes minutes Maintains records of minutes Maintains records of attendance Duties at the meetings Provides or reads the minutes from prior meeting Takes accurate minutes of current meeting Duties after the meeting Promptly writes minutes Dispatches correspondence Distributes minutes for next meeting and agenda prep Notifies members of elections, appointments, next meeting Saves minutes to Google Drive after each meeting for archiving as required by state statute
The Importance of Minutes The Importance of Minutes Required by Sunshine Law and State Statutes Verifies procedures were followed Documents attendance and quorums Provides documentation for public Documents decisions
Minutes Include Minutes Include Type of meeting Date, time, place Agenda Attendance Quorum Appointment/replacement of members (if any) Call to order Vote on minutes from prior meeting Any correspondence
Minutes Include, cont. Minutes Include, cont. Motions and Votes Motion and name of person making move Second to motion and name of person making second Amendments to motion and person(s) who made amendments Voting record (who and how voted) Chair must vote No abstentions unless conflict of interest Must have a quorum Elections of officers and approval(s) of business community member appointments by Principal
Minutes Include, cont. Minutes Include, cont. Reports, presentations, programs Report of what is done Time of adjournment Next meeting, date, time, place Signature with typed name and position
Minutes do not include Minutes do not include Verbatim discussion Personal comments Motions not stated by the chair Entire reports
SAC Funds and Expenditures SAC Funds and Expenditures Lake County Schools Finance Department 352-253-6560 Contact Persons: Scott Ward, Assistant Superintendent of Business Services wardt1@lake.k12.fl.us Karen Briggs, Finance Director briggsk@lake.k12.fl.us
Overview of Laws and Rules Overview of Laws and Rules Section 1001.452(2) Requires SAC to assist in school budget preparation Section 1008.36 School Recognition Funds
School Recognition Funds School Recognition Funds - -A+ Funds A+ Funds (if funded) (if funded) School Recognition funds for maintaining an A or improving by one letter grade (Section 1008.36, F.S.) Amount based on unweighted FTE (per student) Expenditure is jointly decided by SAC and faculty Funds may be spent on nonrecurring bonuses to the faculty and staff, nonrecurring expenditures for educational equipment or materials, or for temporary personnel to assist the school in maintaining or improving student performance (Section 1008.36(5), F.S.). Decision Deadline: February 1 (or date designated by statute) or will be divided among current classroom teachers only
Fund Raising Fund Raising Fundraising by SAC is permitted. Contact the Finance Department for information.
SAC SAC Meeting Guidelines Meeting Guidelines Statute does not establish a number of times SAC meetings are to be held Focus or Priority schools are required to provide updates to the SAC three times per year on the implementation of the SIP baseline, mid-year, and end-of-year Minimum of eight (8) meetings per year to qualify for Five Star Award Title I schools should consider using the School Improvement process and SAC to collect on-going and meaningful input and follow-up from parents on Title I topics
SAC Requirements for School to Meet SAC Requirements for School to Meet 5 STAR 5 STAR School Award School Award Minimum of eight (8) meetings per year Average 80% attendance at meetings Annual presentation of SIP to community On-going training and development of committee SIP includes new idea that involves the community SAC participation in needs assessment Training for staff and SAC on collaborative partnering and shared decision-making
Shared Decision Shared Decision- -Making Making By engaging all members in a genuine shared decision-making process, more will arrive at the same destination together, as active and engaged partners, of their own free will, and not as acquiescent or reluctant followers. They will then be more likely to have a sense of ownership over the decisions and be prepared to support them, even when the decisions do not meet every person s hopes and expectations.
Consensus Consensus What is it? What is it? All can embrace an idea? All can endorse an idea? All can live with an idea? No one will sabotage a decision? Majority rules?
Consensus is reached Consensus is reached When all points of view have been heard and the will of the group is evident even to those who most oppose it. Richard and Rebecca DuFour Professional Learning Communities
Building Consensus Building Consensus Start small Clearly state procedures, roles, expectations in the beginning Include all members Listen to all view points Be respectful Include ideas of the minority group in the final decision
Agenda, Part II Agenda, Part II How to write meaningful School Improvement Plans (SIP s) Linking the plan to State Goals and Priorities and the School Board Priorities Goals Needs Assessments Objectives Strategies Performance Measures Budget-Based Additional Requirements SIP Due Dates
Part 2 Writing Meaningful School Improvement Plans
School Improvement Plans School Improvement Plans School are required to have a school improvement plan as defined by Florida Statute and Board Policy.
SIP Template SIP Template All Lake County Schools use Florida Department of Education s Continuous Improvement Management System (CIMS). https://www.floridacims.org/
Meaningful School Meaningful School Improvement Plans Improvement Plans Fulfill the State Education Goals, Florida Education Priorities, and State Law Fulfill the Lake County School Board Vision, Mission, and Strategic Plan Based on the needs of the school Focus on improving student achievement and based on student performance data Have measurable goals, objectives, and outcomes Have clear implementation strategies Provide feedback to the school, school board, and community
Lake County Schools Lake County Schools Vision Vision A dynamic, progressive and collaborative learning community embracing change and diversity, where every student will graduate with the skills needed to succeed in postsecondary education and the workplace.
Lake County Schools Lake County Schools Mission Mission The mission of Lake County Schools is to provide every student with individual opportunities to excel.
Template for School Improvement Plans Template for School Improvement Plans This year, district schools will utilize the official SIP template. The streamlined SIP template is intended to simplify the SIP process and help school leaders easily identify the most critical areas for improvement. Grade component data, Early Warning Systems data, subgroup data and other data charts pertinent to each individual school have been included within the SIP to help the school leadership team strategically pinpoint Areas of Focus for the upcoming school year.
School Improvement Plans (SIP) & District School Improvement Plans (SIP) & District Improvement and Assistance Plan (DIAP) Due Dates Improvement and Assistance Plan (DIAP) Due Dates Task Due Date August 22, 2022 SIPs for DA schools submitted on CIMS website All schools SIPs due for District Review August 26, 2022 District review of SIPs (non CS&I schools) District feedback provided to schools (non CS&I schools) SIPs approved by school advisory councils NLT SIPs for non-DA schools submitted on CIMS NLT August 29-30, 2022 August 31-Sept 1, 2022 October 14, 2022 September 26, 2022 Board Approval TBD
Assistance is Available Assistance is Available Florida DOE Continuous Improvement Management System (CIMS): https://www.floridacims.org/ Lake County Schools Department of Accountability & Assessment Dr. Melissa DeJarlais, Director Cheryl Scruggs, Clerical Assistant II
Lake County Schools Diane Kornegay, Superintendent Lake County Schools Website http://lake.k12.fl.us To access School Improvement and SAC Information select: Department of Accountability & Assessment or click on: Accountability & Assessment
