Resubmitting a Rejected PCR Process

 
Resubmitting a Rejected PCR
 
 
 
2
 
o
A rejected PCR can be corrected and resubmitted through workflow. Attachments can also be
corrected.
o
A WITHDRAW button will now appear on the form once it is rejected. This withdraw button is
used to withdraw a rejected PCR that will not be resubmitted through workflow.
o
If a PCR was rejected because it was the incorrect type of PCR form, the form must be
withdrawn and a new PCR is required. 
The form cannot be resubmitted
.
o
The rejected Additional Appointment PCR cannot be resubmitted if an incorrect position
number was used. 
A new PCR is required
.
o
A rejected New Hire PCR can be resubmitted with a corrected position number.
 
What has changed?
 
 
 
3
 
o
Add incorrect or forgotten attachments
o
Change in cost distribution
o
Change in action reason code (not type of PCR form)
o
Change in position number (unless the PCR is an Additional Appointment)
o
Change in FTE
o
Change in effective date
o
Change in monthly salary
 
Possible Reasons for Resubmitting a Rejected PCR
 
4
 
When a PCR is rejected it is
returned to the initiator’s
worklist
 
Rejected PCR in Worklist
 
5
 
Withdraw option 
via the Worklist
Or
Withdraw Option 
via HCM Processes and Overview
 
 
Which Withdraw Button to Use?
 
6
 
Withdraw option 
via the
Worklist
o
This option is used when the
PCR is in your worklist.
o
Used when a PCR has been
rejected and you do NOT
want to correct and resubmit
the form. This option
removes the form from the
worklist.
 
Withdraw Option via the Worklist
 
7
 
Withdraw option 
via HCM
Processes and Overview
o
This option is used when the PCR is
currently in workflow and is NOT in
your worklist.
o
If the initiator created and
resubmitted a PCR, then wishes to
withdraw it prior to final processing.
 
Withdraw Option via HCM Processes and Overview
 
8
 
Changing costing from a grant to
cost center – fund center in a
Rejected PCR.
 
Changing Costing in a Rejected PCR
 
STEP 1
 
Enter Cost Center
 
9
 
Changing Costing in a Rejected PCR, Continued
 
STEP 2
 
Remove Order Number,
then hit “Check and
Send”
 
10
 
Hit “Previous Step”
 
Changing Costing in a Rejected PCR, Continued
 
STEP 3
 
11
 
Remove Fund Number
from grant
 
Changing Costing in a Rejected PCR, Continued
 
STEP 4
 
12
 
Enter the correct Fund Number for
the Cost Center, then hit “check
and send”.
 
STEP 5
 
Changing Costing in a Rejected PCR, Continued
 
 
 
13
 
If changing costing from a Cost Center – Fund Center to a Grant in a Rejected PCR,
repeat steps 1-5 (changing the Cost Center and Order Number appropriately) from
slides 8-12.
 
Changing Costing in a Rejected PCR, Continued
 
14
 
A rejected New Hire PCR can be
resubmitted with a new position
number.
o
Initiator
: 
After the “Check and
Send” button is selected you
will notice the PCR now reads
“Employee data not valid”. This
is not an error and you can
submit the PCR.
 
New Hire PCR Resubmitted with a New Position Number
 
15
 
o
Approvers
: When a New Hire
PCR is resubmitted through
workflow you will notice
“Employee data not valid”.
This is not an error and
should be approved.
 
Approving a New Hire PCR with new Position Number
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Discover the process of resubmitting a rejected PCR, including what has changed, possible reasons for resubmission, handling rejected PCs in the worklist, and guidance on using withdrawal options. Learn when to utilize the withdraw options via the worklist or HCM processes and overview, depending on the status of the PCR in workflow or worklist.

  • PCR process
  • Rejected PCR
  • Resubmission
  • Withdrawal Options
  • Workflow

Uploaded on Sep 17, 2024 | 0 Views


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  1. Resubmitting a Rejected PCR Resubmitting a Rejected PCR

  2. What has changed? What has changed? o A rejected PCR can be corrected and resubmitted through workflow. Attachments can also be corrected. o A WITHDRAW button will now appear on the form once it is rejected. This withdraw button is used to withdraw a rejected PCR that will not be resubmitted through workflow. o If a PCR was rejected because it was the incorrect type of PCR form, the form must be withdrawn and a new PCR is required. The form cannot be resubmitted The form cannot be resubmitted. o The rejected Additional Appointment PCR cannot be resubmitted if an incorrect position number was used. A new PCR is required A new PCR is required. o A rejected New Hire PCR can be resubmitted with a corrected position number. A rejected New Hire PCR can be resubmitted with a corrected position number. 2

  3. Possible Reasons for Resubmitting a Rejected PCR Possible Reasons for Resubmitting a Rejected PCR o Add incorrect or forgotten attachments o Change in cost distribution o Change in action reason code (not type of PCR form) o Change in position number (unless the PCR is an Additional Appointment) o Change in FTE o Change in effective date o Change in monthly salary 3

  4. Rejected PCR in Worklist Rejected PCR in Worklist When a PCR is rejected it is returned to the initiator s worklist 4

  5. Which Withdraw Button to Use? Which Withdraw Button to Use? Withdraw option via the Worklist Or Withdraw Option via HCM Processes and Overview via HCM Processes and Overview via the Worklist 5

  6. Withdraw Option via the Worklist Withdraw Option via the Worklist Withdraw option via the Worklist Worklist This option is used when the PCR is in your worklist. Used when a PCR has been rejected and you do NOT want to correct and resubmit the form. This option removes the form from the worklist. via the o o 6

  7. Withdraw Option via HCM Processes and Overview Withdraw Option via HCM Processes and Overview Withdraw option via HCM Processes and Overview Processes and Overview This option is used when the PCR is currently in workflow and is NOT in your worklist. If the initiator created and resubmitted a PCR, then wishes to withdraw it prior to final processing. via HCM o o 7

  8. Changing Costing in a Rejected PCR Changing Costing in a Rejected PCR STEP 1 STEP 1 Enter Cost Center Changing costing from a grant to cost center fund center in a Rejected PCR. 8

  9. Changing Costing in a Rejected PCR, Continued Changing Costing in a Rejected PCR, Continued STEP 2 STEP 2 Remove Order Number, then hit Check and Send 9

  10. Changing Costing in a Rejected PCR, Continued Changing Costing in a Rejected PCR, Continued STEP 3 STEP 3 Hit Previous Step 10

  11. Changing Costing in a Rejected PCR, Continued Changing Costing in a Rejected PCR, Continued STEP 4 STEP 4 Remove Fund Number from grant 11

  12. Changing Costing in a Rejected PCR, Continued Changing Costing in a Rejected PCR, Continued STEP 5 STEP 5 Enter the correct Fund Number for the Cost Center, then hit check and send . 12

  13. Changing Costing in a Rejected PCR, Continued Changing Costing in a Rejected PCR, Continued If changing costing from a Cost Center Fund Center to a Grant in a Rejected PCR, repeat steps 1-5 (changing the Cost Center and Order Number appropriately) from slides 8-12. 13

  14. New Hire PCR Resubmitted with a New Position Number New Hire PCR Resubmitted with a New Position Number A rejected New Hire PCR can be resubmitted with a new position number. o Initiator Initiator: After the Check and Send button is selected you will notice the PCR now reads Employee data not valid . This is not an error and you can submit the PCR. 14

  15. Approving a New Hire PCR with new Position Number Approving a New Hire PCR with new Position Number o Approvers Approvers: When a New Hire PCR is resubmitted through workflow you will notice Employee data not valid . This is not an error and should be approved. 15

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