Proposed International Physics Conference 2012: Details and Schedule
The proposed international physics conference in 2012 faces conflicts with other events but offers a range of lodging options and a detailed agenda. Early and late registration fees, funding details, and organizational schedules are outlined, with proposed session time slots for each day.
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Proposed Date and Venue Proposed dates Oct. 8 Oct. 12, 2012 : Conflicts with ATLAS & ALICE week Oct. 22 Oct. 26, 2012: Conflicts with LHCB week IEEE 2012 in LA is from Oct. 27 through Nov. 3, 2012 Lodging Many hotels at various star levels around the city Most of them offer state rates Price range: $65 - $120 Meeting site: The University Center which has rooms of varying sizes Lunch in the same building Plus Additional Large Class rooms and Physics Executive Conference room + additional conference rooms for small meetings Sept. 28, 2011 LCWS2012 at UTA 1
The Venue Sept. 28, 2011 LCWS2012 at UTA 2
Cost and Funding Proposed registration fee Early registration: $375 (based on 300 participants) Late registration: $375+$50 Includes Lunch everyday for the duration of the conference Snacks and drinks at the pre-registration Reception Banquet Coffee breaks Conference gift and stationary Equipment rental and purchase Additional funding expected ~20 - 30k? DOE and NSF: $5k to $10k each? DPF: $5k Young physicist help Sept. 28, 2011 LCWS2012 at UTA 3
Proposed Organizational Schedule Completion of agenda for each session: D 1mo Completion of room and session assignments: D 3mos Completion of convener assignments: D 6mos Completion of committee assignments: D 9mos Committees Conference local organization committee Program committee (Physics and Detector R&D + AC) International Advisory Committee Companion program? Sept. 28, 2011 LCWS2012 at UTA 4
Proposed Conference Schedule Pre-registration: Sunday from 5pm Reception: Monday Banquet: Thursday Proposed daily session time slots Morning sessions: 8:30 12:30pm Lunch: 12:30 2:00pm Afternoon sessions: 2:00 6:00pm Sept. 28, 2011 LCWS2012 at UTA 5
