POSTDOCTORAL
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NOVEMBER 15, 2019
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The Postdoctoral Fellow (PDF) appointment process now lies with the Office
of the Deputy Provost in 421 Tory Building
Alyssa Laird is the PDF Coordinator
Alberto Tonero is the President of PSAC Local 77000
Catarina Barroso, Labour Relations Officer, and Alyssa Laird are new
additions to the JCAA
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Campus cards are used as a source of identification and allow
you to access the athletics facilities and library resources
Determining Eligibility:
1)
Once you have been documented with HR, please log onto
Carleton Central and click on the “Employee Services” tab:
https://central.carleton.ca
1)
Under this tab, please click on the Campus Card availability
check – this will tell you if you can go pick up your card from
the Campus Card office
2)
If the tab says that you are not eligible, please re-check in a
few days. This just means HR has not uploaded your account
information yet.
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Covers some expenses not covered by OHIP or
UHIP
Includes dental coverage, prescription drug costs,
and other health benefits
Plan is voluntary and if you wish to enjoy the plan’s
benefits, you
must
opt into the plan
You must opt in within 31 calendar days of your
contract start date or within 31 calendar days after
the loss of alternate health and/or dental coverage
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Please contact our Benefits Specialist, Lori East, at
lori.east@carleton.ca
, or at her office at 507N Robertson Hall
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Ability to borrow 100 items at one
time with a loan period of 120 days
Remote access to all electronic
resources and full interlibrary loan
services
Ability to put library materials on hold
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You cannot work in Canada as a PDF without a valid work permit
Average wait time for work permit is currently 99 days (but it varies, based on
the country from which you are applying, as well as the number of people
applying at the same time as you)
Required documents have changed; IRCC now requests
for
an Offer of
Employment number, Employment Reference Letter, and Employment
Contract
If you are applying for permanent residency, please feel free to contact the
PDF Coordinator for a “Letter of Recommendation”
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For international PDFs:
For domestic PDFs:
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Grad Navigate: a hub of graduate-specific workshops and services
MITACs Training: edge-reg.mitacs.ca
Carleton workshops (those that are not TA-specific)
If you have any problems registering, please contact
david.lafferty@carleton.ca
One-on-one Writing Support
One-on-one Career Support (COMING SOON!)
carleton.ca/gradpd
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Article 8: Appointment Processes
Advertisement requirements
Letters of offer
Renewals and extensions
Article 9: Hours of Work
Full-time PDFs work 37.5 hours per week,
on average
Understanding that there may be some
need for flexibility
If concerned about your current working
hours, please contact your Supervisor or
Alyssa Laird
Article 11: Rights and
Responsibilities of Employees
Employee duties and responsibilities
Intellectual property details
Article 13: Professional Development
Media training
Tuition waiver
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For administrative inquiries:
Alyssa Laird, PDF Coordinator at:
pdf.coordinator@carleton.ca
For payroll:
Ann McLaughlin, Payroll Coordinator at:
ann.mclaughlin@carleton.ca
For benefits:
Lori East, Benefits Specialist at
lori.east@carleton.ca
For any union matters:
Alberto Tonero at
president.psac77000@gmail.com
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Carleton strives to provide a working
environment free from discrimination,
harassment, and violence
Health and Counselling Services at Carleton is
available for any urgent care needs/immediate
medical attention
Please contact your Supervisor, union
representative, or PDF coordinator if you have
any concerns
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Coffee meetings with PDFs
Direct emails from PDF Coordinator regarding professional development and updates
Exit surveys
Minimize steps for new Postdoctoral Fellows:
•
PDF Coordinator will now be generating and providing Banner ID and email accounts
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Continuous updates to website (job postings, forms, etc)
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"The postdoctoral fellow orientation on November 15, 2019, comes with key updates and changes, including the appointment process now under the Office of the Deputy Provost. Access campus card details and health insurance information. Learn about the Great-West Life benefit plan and how it covers expenses not included in OHIP or UHIP. Discover eligibility criteria and important steps to access services and benefits as a postdoctoral fellow."
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Presentation Transcript
POSTDOCTORAL POSTDOCTORAL FELLOW ORIENTATION FELLOW ORIENTATION NOVEMBER 15, 2019
UPDATES & CHANGES UPDATES & CHANGES The Postdoctoral Fellow (PDF) appointment process now lies with the Office of the Deputy Provost in 421 Tory Building Alyssa Laird is the PDF Coordinator Alberto Tonero is the President of PSAC Local 77000 Catarina Barroso, Labour Relations Officer, and Alyssa Laird are new additions to the JCAA
ACCESSING CAMPUS CARD ACCESSING CAMPUS CARD Campus cards are used as a source of identification and allow you to access the athletics facilities and library resources Determining Eligibility: 1) Once you have been documented with HR, please log onto Carleton Central and click on the Employee Services tab: https://central.carleton.ca 1) Under this tab, please click on the Campus Card availability check this will tell you if you can go pick up your card from the Campus Card office 2) If the tab says that you are not eligible, please re-check in a few days. This just means HR has not uploaded your account information yet.
HEALTH INSURANCE HEALTH INSURANCE DOMESTIC PDFs INTERNATIONAL PDFs Covered by the Ontario Health Insurance Plan (OHIP) You must apply to the University Health Insurance Plan (UHIP). This is a MANDATORY requirement. OHIP is centralized, government- sponsored health care plan provided to all residents of Ontario Covers immediate medical care (emergency care), in-hospital care, doctor s visits, etc. Provides coverage comparable to OHIP Covers insurance to pay cost of doctor/hospital medical services After 3 months, you are eligible to apply for OHIP
GREAT GREAT- -WEST LIFE BENEFIT PLAN WEST LIFE BENEFIT PLAN Covers some expenses not covered by OHIP or UHIP Includes dental coverage, prescription drug costs, and other health benefits Plan is voluntary and if you wish to enjoy the plan s benefits, you must opt into the plan You must opt in within 31 calendar days of your contract start date or within 31 calendar days after the loss of alternate health and/or dental coverage Supervisor pays 70% of premiums PDF pays 30% of premiums Single Monthly Premium: $35.87 Family Monthly Premium: $83.12
GREAT GREAT- -WEST LIFE BENEFIT PLAN WEST LIFE BENEFIT PLAN This health plan provides reimbursements for: Legally prescribed drugs and medications Vision care Paramedical practitioners Hospitalization Home nursing Medical supplies and prosthetics Ambulance services Orthopedic shoes or boots Orthotics Accidental dental treatment Please contact our Benefits Specialist, Lori East, at lori.east@carleton.ca, or at her office at 507N Robertson Hall
ACCESS TO LIBRARY RESOURCES ACCESS TO LIBRARY RESOURCES Ability to borrow 100 items at one time with a loan period of 120 days Remote access to all electronic resources and full interlibrary loan services Ability to put library materials on hold
IMMIGRATION, REFUGEES AND IMMIGRATION, REFUGEES AND CITIZENSHIP CANADA (IRCC) CITIZENSHIP CANADA (IRCC) You cannot work in Canada as a PDF without a valid work permit Average wait time for work permit is currently 99 days (but it varies, based on the country from which you are applying, as well as the number of people applying at the same time as you) Required documents have changed; IRCC now requests for an Offer of Employment number, Employment Reference Letter, and Employment Contract If you are applying for permanent residency, please feel free to contact the PDF Coordinator for a Letter of Recommendation
RENEWALS & EXTENSIONS RENEWALS & EXTENSIONS For domestic PDFs: Encourage Supervisor to submit PDF Appointment Form PDF Coordinator contacts you to update information PDF Coordinator drafts and sends new letter of offer For international PDFs: PDF Coordinator drafts and sends new letter of offer and employment contract PDF Encourage Supervisor to submit PDF Appointment Form PDF Coordinator submits new Offer of Employment with IRCC You apply for new work permit with IRCC Coordinator contacts you to update information
PROFESSIONAL DEVELOPMENT PROFESSIONAL DEVELOPMENT carleton.ca/gradpd Grad Navigate: a hub of graduate-specific workshops and services MITACs Training: edge-reg.mitacs.ca Carleton workshops (those that are not TA-specific) If you have any problems registering, please contact david.lafferty@carleton.ca One-on-one Writing Support One-on-one Career Support (COMING SOON!)
KEY ARTICLES OF THE KEY ARTICLES OF THE COLLECTIVE AGREEMENT COLLECTIVE AGREEMENT Article 9: Hours of Work Article 8: Appointment Processes Full-time PDFs work 37.5 hours per week, on average Understanding that there may be some need for flexibility If concerned about your current working hours, please contact your Supervisor or Alyssa Laird Advertisement requirements Letters of offer Renewals and extensions
KEY ARTICLES OF THE KEY ARTICLES OF THE COLLECTIVE AGREEMENT COLLECTIVE AGREEMENT Article 11: Rights and Responsibilities of Employees Article 13: Professional Development Media training Employee duties and responsibilities Tuition waiver Intellectual property details
IMPORTANT CONTACTS IMPORTANT CONTACTS For administrative inquiries: Alyssa Laird, PDF Coordinator at: pdf.coordinator@carleton.ca For payroll: Ann McLaughlin, Payroll Coordinator at: ann.mclaughlin@carleton.ca For benefits: Lori East, Benefits Specialist at lori.east@carleton.ca For any union matters: Alberto Tonero at president.psac77000@gmail.com
WE ARE HERE FOR YOU! WE ARE HERE FOR YOU! Carleton strives to provide a working environment free from discrimination, harassment, and violence Health and Counselling Services at Carleton is available for any urgent care needs/immediate medical attention Please contact your Supervisor, union representative, or PDF coordinator if you have any concerns
FUTURE IDEAS FUTURE IDEAS Coffee meetings with PDFs Direct emails from PDF Coordinator regarding professional development and updates Exit surveys Minimize steps for new Postdoctoral Fellows: PDF Coordinator will now be generating and providing Banner ID and email accounts Continuous updates to website (job postings, forms, etc)
Q & A Q & A
