Perkins IV Secondary Accountability Data Reports
Resources on Perkins IV Secondary Accountability Data, including information on academic attainment, technical skill attainment, school completion, graduation rates, nontraditional participation, and more. Reports cover various categories such as career clusters, program counts, course details, reporting by gender and ethnicity, and Carl D. Perkins record layout for data elements.
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Perkins IV Secondary Accountability Data Dan Smith Marlys Bucher
A note about CEUs Teachers can get certificates (1 hour) within two weeks of completing the session evaluation for today s webinar. NOTE: Since there is no teacher CEU preapproval process it is up to the local continuing education committee to decide whether or not theses hours will apply to your teaching license renewal. education.state.mn.us 2
Secondary Consortium Data Reports 1S1 Academic Attainment in Reading/Language Arts (GRAD) 1S2 Academic Attainment in Mathematics (GRAD) 2S1 Technical Skill Attainment (TSA) 3S1 School Completion 4S1 Student Graduation Rates (NCLB prior year) 5S1 Placement (MOHE Match) 6S1 Nontraditional Participation 6S2 Nontraditional Completion education.state.mn.us 3
Reports Other Reports (current year) Career Cluster Report by the 16 career clusters Unduplicated Counts Program Report 6 digit program codes Only reported for those approved for each district Course Report 6 + 2 digit course codes Provides overall unduplicated counts (Data by school, district, consortium, state) education.state.mn.us 4
Reporting Categories All data reported out by Gender Ethnicity (7 codes as of 2011 data) Special Populations Individuals with Disabilities Economically Disadvantaged Nontraditional Enrollees Single Parents Displaced Homemakers Other Educational Barriers Limited English Proficiency Migrant Duplicated or Unduplicated Data - specified in the report education.state.mn.us 5
Carl D. Perkins Record Layout 2013 DATA ELEMENT School Year School District District Type School Number MARSS ID Number Program Code Course Code Course Length in Minutes Grade Received Teen (single) Parent Displaced Homemaker Is a TSA Given Student Proficiency Last Name First Name Middle Name Suffix Gender Date of Birth LENGTH POSITION VALID DATA 2 1 2 4 3 6 2 7 8 3 9 11 3 12 24 Numeric Right Justify, leading zero fill 6 25 30 Numeric Right Justify, leading zero fill 2 31 32 Numeric Right Justify, leading zero fill 5 33 37 Numeric Right Justify, leading zero fill 1 38 P or N 1 39 Y / N 1 40 Y / N 1 41 Y / N 1 42 P / N 40 43 82 Alpha 40 83 - 122 Alpha 40 123 - 162 Alpha 04 163 - 166 Alpha/ Numeric 01 167 M or F 08 168 - 175 Numeric FILL/JUSTIFICATION Right Justify, leading zero fill Numeric Right Justify, leading zero fill Numeric Right Justify, leading zero fill Numeric Right Justify, leading zero fill Numeric Proficient/Non-Proficient Default to N State Approved TSA given in class IF Line 41=Y then student P or N Left justify, fill with spaces to end Left justify, fill with spaces to end Left justify, fill with spaces to end Left justify, fill with spaces to end yyyymmdd Data Record Example: 1328530104000000000000001407101504840PNNYPLASTNAME FIRSTNAME MIDDLENAME SUFXGYYYYMMDD education.state.mn.us 6
Other Data Elements Valid Course ID Table Program Approval Data Base with 8 digit code by district Student MARSS Data MARSS ID Number Name Teen Parent/displaced Homemaker Special Populations Migrant Graduation/Dropout record MCA Data Required Assessments for Graduation (GRAD) education.state.mn.us 7
Definitions Participant 100 hours or more in one career field Concentrator 240 hours or more in one career field Secondary Completer A concentrator who graduates education.state.mn.us 8
1S1 Academic Attainment in Reading/ Language Arts* Numerator: Number of CTE concentrators who have met the proficient or advanced level on the Statewide high school reading/language arts assessment administered by the State under Section 1111(b)(3) of the Elementary and Secondary Education Act (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education. Denominator: Number of CTE concentrators who took the ESEA assessment in reading/language arts whose scores were included in the State s computation of AYP and who, in the reporting year, left secondary education. *FY12 and beyond definition will use the GRAD portion of the MCA10. education.state.mn.us 9
1S2 Academic Attainment in Mathematics* Numerator: Number of CTE concentrators who have met the proficient or advanced level on the Statewide high school mathematics assessment administered by the State under Section 1111(b)(3) of the (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education. Denominator: Number of CTE concentrators who took the ESEA assessment in mathematics whose scores were included in the State s computation of AYP and who, in the reporting year, have left secondary education. *FY12 and beyond definition will use the GRAD portion of the MCA11. education.state.mn.us 10
2S1 Technical Skill Attainment* Numerator: Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state- approved technical skill assessment instruments have been identified who pass any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained. (FY10-11, 11-12, 12-13. 13-14) Denominator: Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state- approved technical skill assessment instruments have been identified who attempt any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained. * FY11 is the first year of TSA reporting for Secondary education.state.mn.us 11
3S1 School Completion Numerator: Number of CTE concentrators who earned a regular secondary school diploma during the reporting year. Denominator: Number of CTE concentrators who left secondary education during the reporting year. education.state.mn.us 12
4S1 Student Graduation Rates (Prior Year Data) (NCLB Cohort from grade 9) Numerator: Number of CTE concentrators who, in the reporting year, were included as graduated in the State s computation of its graduation rate as described in Section 1111(b)(2)(C)(vi) of the ESEA. Denominator: Number of CTE concentrators who, in the reporting year, were included in the State s computation of its graduation rate as defined in the State s Consolidated Accountability Plan pursuant to Section 1111(b)(2)(C)(vi) of the ESEA. (Includes graduates, dropouts, unknowns, and continuing) education.state.mn.us 13
5S1 Placement (Prior year data) Numerator: Number of Secondary CTE Completers who register as participating in higher education in a data match through the Minnesota Office of Higher Education Denominator: Number of Secondary CTE Completers. * Note second quarter enrollment following graduation (October-December) education.state.mn.us 14
6S1 Nontraditional Participation Numerator: Number of CTE participants from underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE participants who participated in a program that leads to employment in nontraditional fields during the reporting year. education.state.mn.us 15
6S2 Nontraditional Completion Numerator: Number of CTE concentrators from underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE concentrators who completed a program that leads to employment in nontraditional fields during the reporting year. education.state.mn.us 16
Negotiated State Target vs. Actual State Performance for FY12 Core Indicator 1S1 Reading 1S2 Mathematics 2S1 Technical Skill 3S1 Completion 4S1 NCLB Graduation** 5S1 Placement** 6S1 NT Participation 6S2 NT Completion OVAE 71.00% 40.00% 50.00% 98.00% 96.00% 50.00% 49.50% 33.50% STATE 78.24% 56.49% 41.82% 98.29% 97.27% 46.30% (90%) 26.72% 11.18% ** Prior Year Data Red = Did not make the negotiated targets education.state.mn.us 17
Negotiated State Target for FY13 and FY14 (state data not available until December 2013)/2014 Core Indicator 1S1 Reading (GRAD) 1S2 Mathematics (GRAD) 2S1 Technical Skill* 3S1 Completion 4S1 NCLB Graduation** 5S1 Placement**/*** 6S1 NT Participation 6S2 NT Completion TSA Year 3-4 ** Prior Year Red Renegotiated with OVAE March 2011(two years) Purple Renegotiated with OVAE March 2013 (one year) FY13 71.50% 44.00% 53.00% 98.50% 96.50% 53.00% 50.00% 34.00% *** MOHE Data Only FY14 72.00% 56.00% 53.00% 98.50% 89.00% 54.00% 27.00% 12.00% education.state.mn.us 18
Negotiations with OVAE FY12-14 1S1 and 1S2 Reading & Mathematics Received permission to use the GRAD portion as of FY12 and FY13 2S1 Technical Skill Attainment New for FY11 - TSA in 5 areas Add 8 more for FY12: 12 for FY13: 14 for FY14 5S1 Placement Data from MOHE (may be able to use Clearinghouse) 6S1 and 6S2 Nontraditional Data Collecting data by courses rather than program Duplicated counts for 6S1 education.state.mn.us 19
Data Submissions for the P-File March - April MDE submits any changes to the Minnesota Certified Software Vendors for character layout Table C Table of Career and Technical Education Programs and Licenses updated and posted Web changes completed May - June District CTE personnel (teacher, counselor, local designated CTE contact) should ensure that all data are available for the P-file submission (appropriate programs/courses, course length in minutes, proficiency status for the courses, TSA identifier, and TSA proficiency MDE web submission site is opened education.state.mn.us 20
Data Submissions for the P-File continued Middle of May through the middle of September P-files submitted to MDE via the web based submission (*Written directions are provided to all identified district personnel who download the data file - 1 per district) MARSS errors are reported back to as soon as the district downloads their file Beginning in August, MDE sends out reminders of data download status to all identified district personnel and 26 Perkins secondary consortium coordinators September MDE phones all districts who have yet to complete the data submission September 19, 2013: WEB SITE CLOSES FOR FY13 CARL PERKINS DATA SUBMISSION education.state.mn.us 21
Data Submissions for the P-File continued October Updates for the FY11 MARSS data are due to MDE November Initial data is examined for accuracy December Data is due to OVAE via EDEN January *Data Reports available for district download. Consortia directors should ask the local district personnel for copies of the district reports. (*Written directions are provided to all identified district personnel who download the data file - 1 per district) February plan for changes for next fiscal year education.state.mn.us 22
CTE/Perkins Web Site Addresses Career and Technical Program Administration http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/index.html Perkins IV Program Approvals Transition-Disabled Programs Carl Perkins http://education.state.mn.us/MDE/SchSup/DataSubLogin/CarlPerkins/index.html Enter System for data downloads and report retrieval Step-by-Step directions Carl Perkins Record Layout education.state.mn.us 23
Questions and Comments can be sent to: marlys.bucher@state.mn.us An FAQ will be set up on the MnSCU web site under events for each Webinar. education.state.mn.us 24
Upcoming Professional Development Events http://www.cte.mnscu.edu/events/index.html Annual Perkins Consortium Coordinators Meeting November 13, 2013 Hennepin Technical Center Brooklyn Park Campus Fall Career & Technical Education Conference CTE: Learning that Works for Minnesota November 14, 2013 Crowne Plaza West, Plymouth, MN education.state.mn.us 25
Thanks for joining us today! We value your feedback about today s session. Please click on the link in the chat window now to complete the Webinar Evaluation. REMINDER: For secondary participants, Continuing Education Units (CEU s) will be made available for teachers for this series of webinars. In order to get the necessary certificates you must complete the session evaluation. education.state.mn.us 26
