Overview of Albuquerque Department of Municipal Development's Capital Implementation Program
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1975 – creation of a Capital Improvements Program (CIP).
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1996 – scope of the capital program was broadened and renamed the “Capital
Implementation Program” (CIP).
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2003 – The Department of Municipal Development (DMD) was created to lead the
way in completing important projects on schedule and on budget for all City
residents.
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To enhance the physical and cultural development of the City by
implementing the Albuquerque/Bernalillo County Comprehensive Plan
and other adopted plans and policies. Through a multi-year schedule of
public physical improvements, CIP administers approved Capital
Expenditures for systematically acquiring, constructing, replacing,
upgrading and rehabilitating Albuquerque’s built environment.
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CIP develops, and sometimes directly implements, diverse projects that enhance
every aspect of the daily lives of all our citizens.
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Expansion of police, fire and emergency response systems
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Rehabilitation of aging infrastructure such as roads, drainage systems and the
water and wastewater network.
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Additions and improvements to recreational spaces such as zoo, libraries,
museums, athletic facilities, parks and trails
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Meal sites, and Senior, Community and Multiservice Centers
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Funding – General Obligation Funds (G.O. Bonds), Enterprise Funds, Metropolitan
Redevelopment Funds, Federal and State grants.
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$246,294,016.97 CIP Construction projects awarded in the last two years.
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https://www.cabq.gov/municipaldevelopment/
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2.2 Million Sq./ft Managed by Facilities
Airport
4 Museums
Bio Park
2 Performing Art Centers
23 Community Centers
18 Libraries
12 Pools
298 Parks
30,000 acres of Open Space
153 Miles of paved trails
4,668 lane miles of roadway, 200 bridges & 658 signals
765 miles of storm drain pipe, 32,436 storm drain inlets, 110 drainage ponds, 12 dams, 80 miles of arroyos
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Construction Funding Sources
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General Obligation Bonds
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Federal Grants (Transportation, CDBG,
Aviation, EPA?)
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1/8 and ¼ Cent Tax Increase for Bio Park
and Transportation
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State Grants
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GRT Bonds
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Albuquerque Code of Ordinances Section 5-5-4 – “Public Purchases Ordinance”
https://www.cabq.gov/dfa/purchasing-division
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Regulations Governing the Award and Rejection of Bids/Offers and Debarment of
Contractors for Public Works Projects of the City of Albuquerque, effective January
22, 2021 (“Regs”)
https://www.cabq.gov/municipaldevelopment/architects-engineers-contractors/cip-construction-
information
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City of Albuquerque Standard Specifications for Public Works Construction 2020
Edition, as amended
https://www.cabq.gov/planning/building-development-services/design-review-construction-forms
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The General Conditions of the City of Albuquerque Standard Specifications for
Public Works Construction 2020 Edition, as amended by the Supplemental General
Conditions (see SGC-1 through SGC-8 of the boilerplate)
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Subcontractor’s Fair Practices Act Section 13-4-31, et seq., NMSA 1978 (“SFPA”)
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Deputy Director determines the appropriate procurement methodology for
procurements managed by the CIP Division
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Design Bid Build Delivery Method
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Competitive sealed bids – Request for Bids (RFB)
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Competitive sealed proposals – Request for Proposals (RFP)
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Construction Manager at Risk (CMAR)
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For Public Works Projects estimated to cost more than $5,000,000
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Requires the use of competitive sealed proposals.
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Week 1 – Advertisement
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Week 2 – Advertisement
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Week 3 – Pre-bid Conference
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Week 4 – Final Addenda
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Week 5 – Bids Due
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Week 6-7 – Notice of Award
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Week 8-9 – Contract Book
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Week 10 – Notice to Proceed
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Week 1 – Advertisement
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Week 2 – Advertisement
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Week 3 – Advertisement
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Week 4 – Pre-bid Conference
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Week 5 – Final Addenda
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Week 6 – Bids Due
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Week 7-9 – Notice of Award
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Week 10-11 – Contract Book
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Week 12 – Notice to Proceed
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Week 1 – Advertisement
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Week 2 – Advertisement*
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Week 3 – Pre-proposal Conference
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Week 4 – Final Addenda
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Week 5 – Proposals Due –
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Week 6 – Ad Hoc Advisory Committee
Meeting to discuss and finalize Technical
Proposal scores
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Week 7-8 – Notice of Award
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Week 9-10 Contract Book
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Week 11 – Notice to Proceed
*If Federal funding, add one week of
advertising
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Week 1 – Advertisement
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Week 2 – Advertisement*
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Week 3 – Pre-proposal Conference
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Week 4 – Final Addenda
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Week 5 – Proposals Due
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Week 6 – Ad Hoc Advisory Committee Meeting – to
discuss and finalize Technical Proposal scores;
create shortlist, discuss and develop Interview
format, questions, and points
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Week 8 – Interviews and final Ad Hoc Committee
meeting and Interview scores
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Week 9-10 – Notice of Award
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Week 11-12 Contract Book
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Week 13 – Notice to Proceed
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Albuquerque Journal – published in the Legal Notices on two consecutive
Wednesdays, three if federally funded.
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Academy Reprographics – new projects are added to the Public Jobs online
Planroom on Wednesdays
https://www.academyplans.com/jobs/public
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DMD Website – new projects are added on Thursdays
https://www.cabq.gov/municipaldevelopment/architects-engineers-contractors/cip-solicitations
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Twitter – new projects are tweeted on Thursdays, @abqdmd
https://twitter.com/abqdmd
Table of Contents
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No Federal Funding
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Includes Project Labor
Agreement
Table of Contents
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Federal Funding
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Federal Wage Rates
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State and Federal Notices
and forms
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Interpretation of Documents
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Deadline for asking questions, or requesting clarifications. Usually seven (7) working days
before the time of opening of bids.
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Responses issued via Addendum. No verbal response shall be binding.
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Addendum issued through Academy Reprographics. Final - two working days prior to bid due
date and time.
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Submission of RFB - Bid Proposals or RFP - Cost and Technical Proposals
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Instructions for submitting a bids or proposals.
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Other requirements – for example, pre-qualifications with the NMDOT
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Link for bids or proposals to be uploaded.
CityClerk@cabq.gov
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Correction or Withdrawal of Bid Proposals – under what circumstances can bids or
proposals be corrected or withdrawn without forfeiture of bid security
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Project Labor Agreements – required for Public Works Construction Projects where
the total project cost is anticipated to exceed $10,000,000, and where at least three
crafts will be employed.
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Subcontractor Requirements
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List of Subcontractors submitted with bid
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City may request experience statements and other evidence of qualification for each
Subcontractor.
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If the City has reasonable objection to any proposed Subcontractor, after due investigation and
prior to issuing Notice of Award, the City may request an acceptable substitute without an
increase to the bid amount.
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Bonds – after Notice of Award
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Performance Bond 100% amount of contract
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Labor and Material Payment Bond 100% amount of contract
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On-Calls – Bonds required per Work Order and not the amount of contract
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Insurance Requirements – after Notice of Award
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Wage Rates
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Prevailing wage rates as listed by the Director of the Labor and Industrial Division of the New
Mexico Department of Workforce Solutions
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Prevailing Federal Wage Rate Decision listed by the U.S. Department of Labor
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In effect at the scheduled closing time for receipt of bids
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Preferences
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Gender Pay Equity Preference 5%
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Resident Contractor/Veteran Resident Contractor Preference 5%
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Liquidated Damages
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Taxes
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Project Signs and Project Publicity
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Affirmative Action, Equal Employment Opportunity and Nondiscrimination
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Additional Affirmative Action and EEO Employment Data Requirements – Office of Equity and
Inclusion
oei@cabq.gov
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Subcontractors Fair Practices Act Compliance – listing threshold amount for bidding form
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Compliance with Storm Drainage Discharge Requirements
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Miscellaneous Provisions – Payments, Allowances, Graffiti Removal, Permits
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Minimum Wage Rates – Certified Payroll
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Makes revisions to the standard provisions of the boilerplate
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Contract phasing
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Allowances
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Site conditions
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On-Call procedures
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FHWA, NMDOT, FAA, FTA provisions
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SSPs will be discussed at the pre-bid conference
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Bid Proposal – Unit Price or Lump Sum
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Allowances
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Alternates – Additive and Deductive. Accepted in the order listed.
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Time for award
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Contract Time
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Liquidated Damages
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Signed
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Verify that correct version of Bid Proposal is submitted
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AHRO Form CC-2 Certification of Bidder Regarding Affirmative Action/Equal
Employment Opportunity and Nondiscrimination
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Signed
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Submit to City of Albuquerque Office of Equity and Inclusion
oei@cabq
.gov
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Pay Equity Reporting Form
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https://www.cabq.gov/gender-pay-equity-initiative
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Failure to complete the form on-line, sign, date, and upload with bid, shall render the Bidder as
non-responsive
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Bidder’s Listing of Subcontractors for Compliance with the Subcontractors Fair
Practices Act
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List all Subcontractors to be used for work identified in Special Provisions 6.6 which exceed the
listing threshold
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The Subcontractors listed should also be listed on AHRO Form CC-1 Contractor’s List of
Subcontractors/Suppliers (Post Award goldenrod forms)
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Bid Bond
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5% of bid amount
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Power of Attorney
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Federal Funding
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Affidavit of Bidders
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Bidder’s List of Quoters for the Disadvantaged Business Enterprise (DBE) Program
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DBE Race-Conscious Measures
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DBE Goal Form A585
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Non-Debarment Certification
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Declaration of Non-Collusion for Award of Contract
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Certification Regarding Debarment, Suspension, Collusion, Ineligibility and Voluntary Exclusion
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Buy America Certification
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New Mexico Employees Health Coverage
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Agreement
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List Addenda
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Same amount as Bid Proposal, Recommendation of Award, Notice of Award
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State and Federal Tax ID Number listed
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Signed
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Performance Bond and Labor and Material Payment Bond
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Signed – Date must not be before date of Notice of Award letter
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Surety’s raised seal
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100% of Contract amount
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Power of Attorney dated on the same as bonds
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AHRO Form CC-1 Contractor’s List of Subcontractors/Suppliers
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Completed and signed
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Accountability in Government and Inspector General Statement
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Complete and signed
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Rebecca Ruckel
Contract Manager
(505) 768-3840
Samantha Sanchez
Contract Specialist
(505) 768-3836
The Albuquerque Department of Municipal Development administers the Capital Implementation Program (CIP) to enhance the city's physical and cultural development. Through diverse projects, CIP focuses on areas such as infrastructure rehabilitation, public safety enhancements, recreational space improvements, and community center upgrades. The program is funded by various sources, including General Obligation Funds, Enterprise Funds, and Federal and State grants.
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Presentation Transcript
Department of Municipal Development CIP Bidding and Contract Book Overview June 14, 2022 1
Background 1975 creation of a Capital Improvements Program (CIP). 1996 scope of the capital program was broadened and renamed the Capital Implementation Program (CIP). 2003 The Department of Municipal Development (DMD) was created to lead the way in completing important projects on schedule and on budget for all City residents. 2
CIP Mission To enhance the physical and cultural development of the City by implementing the Albuquerque/Bernalillo County Comprehensive Plan and other adopted plans and policies. Through a multi-year schedule of public physical improvements, CIP administers approved Capital Expenditures for systematically acquiring, constructing, replacing, upgrading and rehabilitating Albuquerque s built environment. 3
Capital Implementation Program (CIP) CIP develops, and sometimes directly implements, diverse projects that enhance every aspect of the daily lives of all our citizens. Expansion of police, fire and emergency response systems Rehabilitation of aging infrastructure such as roads, drainage systems and the water and wastewater network. Additions and improvements to recreational spaces such as zoo, libraries, museums, athletic facilities, parks and trails Meal sites, and Senior, Community and Multiservice Centers 4
Capital Implementation Program (CIP) Funding General Obligation Funds (G.O. Bonds), Enterprise Funds, Metropolitan Redevelopment Funds, Federal and State grants. $246,294,016.97 CIP Construction projects awarded in the last two years. https://www.cabq.gov/municipaldevelopment/ 5
Inventory of City Properties 2.2 Million Sq./ft Managed by Facilities Airport 4 Museums Bio Park 2 Performing Art Centers 23 Community Centers 18 Libraries 12 Pools 298 Parks 30,000 acres of Open Space 153 Miles of paved trails 4,668 lane miles of roadway, 200 bridges & 658 signals 765 miles of storm drain pipe, 32,436 storm drain inlets, 110 drainage ponds, 12 dams, 80 miles of arroyos 7
How Much Does the City Spend on Design and Construction Construction Funding Sources General Obligation Bonds Federal Grants (Transportation, CDBG, Aviation, EPA?) 1/8 and Cent Tax Increase for Bio Park and Transportation State Grants GRT Bonds G.O. Bond Funding for the Passed 10 Years $180,000,000 $160,000,000 $140,000,000 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 2015 2017 2019 2021 Proposed 2023 8
Bidding and Construction Contracts Albuquerque Code of Ordinances Section 5-5-4 Public Purchases Ordinance https://www.cabq.gov/dfa/purchasing-division Regulations Governing the Award and Rejection of Bids/Offers and Debarment of Contractors for Public Works Projects of the City of Albuquerque, effective January 22, 2021 ( Regs ) https://www.cabq.gov/municipaldevelopment/architects-engineers-contractors/cip-construction- information City of Albuquerque Standard Specifications for Public Works Construction 2020 Edition, as amended https://www.cabq.gov/planning/building-development-services/design-review-construction-forms 9
Bidding and Construction Contracts The General Conditions of the City of Albuquerque Standard Specifications for Public Works Construction 2020 Edition, as amended by the Supplemental General Conditions (see SGC-1 through SGC-8 of the boilerplate) Subcontractor s Fair Practices Act Section 13-4-31, et seq., NMSA 1978 ( SFPA ) 10
Procurement Methodology Deputy Director determines the appropriate procurement methodology for procurements managed by the CIP Division Design Bid Build Delivery Method Competitive sealed bids Request for Bids (RFB) Competitive sealed proposals Request for Proposals (RFP) Construction Manager at Risk (CMAR) For Public Works Projects estimated to cost more than $5,000,000 Requires the use of competitive sealed proposals. 11
Bidding Schedules Request for Bids Non-federal: Week 1 Advertisement Week 2 Advertisement Week 3 Pre-bid Conference Week 4 Final Addenda Week 5 Bids Due Week 6-7 Notice of Award Week 8-9 Contract Book Week 10 Notice to Proceed Federal funding: Week 1 Advertisement Week 2 Advertisement Week 3 Advertisement Week 4 Pre-bid Conference Week 5 Final Addenda Week 6 Bids Due Week 7-9 Notice of Award Week 10-11 Contract Book Week 12 Notice to Proceed 12
Bidding Schedules Request for Proposals Ad Hoc Committee Evaluation only Week 1 Advertisement Week 2 Advertisement* Week 3 Pre-proposal Conference Week 4 Final Addenda Week 5 Proposals Due Week 6 Ad Hoc Advisory Committee Meeting to discuss and finalize Technical Proposal scores Week 7-8 Notice of Award Week 9-10 Contract Book Week 11 Notice to Proceed Including Contractor Interviews Week 1 Advertisement Week 2 Advertisement* Week 3 Pre-proposal Conference Week 4 Final Addenda Week 5 Proposals Due Week 6 Ad Hoc Advisory Committee Meeting to discuss and finalize Technical Proposal scores; create shortlist, discuss and develop Interview format, questions, and points Week 8 Interviews and final Ad Hoc Committee meeting and Interview scores Week 9-10 Notice of Award Week 11-12 Contract Book Week 13 Notice to Proceed *If Federal funding, add one week of advertising 13
Advertisements Albuquerque Journal published in the Legal Notices on two consecutive Wednesdays, three if federally funded. Academy Reprographics new projects are added to the Public Jobs online Planroom on Wednesdays https://www.academyplans.com/jobs/public DMD Website new projects are added on Thursdays https://www.cabq.gov/municipaldevelopment/architects-engineers-contractors/cip-solicitations Twitter new projects are tweeted on Thursdays, @abqdmd https://twitter.com/abqdmd 14
Table of Contents No Federal Funding Includes Project Labor Agreement 18
Table of Contents Federal Funding Federal Wage Rates State and Federal Notices and forms 20
Instructions to Bidders Interpretation of Documents Deadline for asking questions, or requesting clarifications. Usually seven (7) working days before the time of opening of bids. Responses issued via Addendum. No verbal response shall be binding. Addendum issued through Academy Reprographics. Final - two working days prior to bid due date and time. Submission of RFB - Bid Proposals or RFP - Cost and Technical Proposals Instructions for submitting a bids or proposals. Other requirements for example, pre-qualifications with the NMDOT Link for bids or proposals to be uploaded. CityClerk@cabq.gov 22
Instructions to Bidders Correction or Withdrawal of Bid Proposals under what circumstances can bids or proposals be corrected or withdrawn without forfeiture of bid security Project Labor Agreements required for Public Works Construction Projects where the total project cost is anticipated to exceed $10,000,000, and where at least three crafts will be employed. 23
Instructions to Bidders Subcontractor Requirements List of Subcontractors submitted with bid City may request experience statements and other evidence of qualification for each Subcontractor. If the City has reasonable objection to any proposed Subcontractor, after due investigation and prior to issuing Notice of Award, the City may request an acceptable substitute without an increase to the bid amount. Bonds after Notice of Award Performance Bond 100% amount of contract Labor and Material Payment Bond 100% amount of contract On-Calls Bonds required per Work Order and not the amount of contract 24
Instructions to Bidders Insurance Requirements after Notice of Award General Conditions Section Type of coverage Limits of Liability Other Requirements $2,000,000 $10,000,000 Aviation City of Albuquerque and Architect or Engineer is additional insured General Liability 5.2.3 City of Albuquerque and Architect or Engineer is additional insured Auto Liability $1,000,000 5.2.3 Workers Comp. Statutory 5.2.5 Builders Risk Amount of Contract City of Albuquerque is named as loss payee 5.2.6.1 Owners/Contractors Protective Liability City of Albuquerque and Architect or Engineer are named insureds $1,000,000 5.2.4 25
Instructions to Bidders Wage Rates Prevailing wage rates as listed by the Director of the Labor and Industrial Division of the New Mexico Department of Workforce Solutions Prevailing Federal Wage Rate Decision listed by the U.S. Department of Labor In effect at the scheduled closing time for receipt of bids Preferences Gender Pay Equity Preference 5% Resident Contractor/Veteran Resident Contractor Preference 5% 26
Special Provisions Liquidated Damages Taxes Project Signs and Project Publicity Affirmative Action, Equal Employment Opportunity and Nondiscrimination Additional Affirmative Action and EEO Employment Data Requirements Office of Equity and Inclusion oei@cabq.gov Subcontractors Fair Practices Act Compliance listing threshold amount for bidding form Compliance with Storm Drainage Discharge Requirements Miscellaneous Provisions Payments, Allowances, Graffiti Removal, Permits Minimum Wage Rates Certified Payroll 27
Supplemental Special Provisions (SSPs) Makes revisions to the standard provisions of the boilerplate Contract phasing Allowances Site conditions On-Call procedures FHWA, NMDOT, FAA, FTA provisions SSPs will be discussed at the pre-bid conference 28
Bid Forms (RFB) and Cost Proposal (RFP) Pink pages Bid Proposal Unit Price or Lump Sum Allowances Alternates Additive and Deductive. Accepted in the order listed. Time for award Contract Time Liquidated Damages Signed Verify that correct version of Bid Proposal is submitted 29
Bid Forms (RFB) and Cost Proposal (RFP) AHRO Form CC-2 Certification of Bidder Regarding Affirmative Action/Equal Employment Opportunity and Nondiscrimination Signed Submit to City of Albuquerque Office of Equity and Inclusion oei@cabq.gov Pay Equity Reporting Form https://www.cabq.gov/gender-pay-equity-initiative Failure to complete the form on-line, sign, date, and upload with bid, shall render the Bidder as non-responsive 32
Bid Forms (RFB) and Cost Proposal (RFP) Bidder s Listing of Subcontractors for Compliance with the Subcontractors Fair Practices Act List all Subcontractors to be used for work identified in Special Provisions 6.6 which exceed the listing threshold The Subcontractors listed should also be listed on AHRO Form CC-1 Contractor s List of Subcontractors/Suppliers (Post Award goldenrod forms) Bid Bond 5% of bid amount Power of Attorney 33
Bid Forms (RFB) and Cost Proposal (RFP) Federal Funding Affidavit of Bidders Bidder s List of Quoters for the Disadvantaged Business Enterprise (DBE) Program DBE Race-Conscious Measures DBE Goal Form A585 Non-Debarment Certification Declaration of Non-Collusion for Award of Contract Certification Regarding Debarment, Suspension, Collusion, Ineligibility and Voluntary Exclusion Buy America Certification New Mexico Employees Health Coverage 34
Post Award Forms Goldenrod forms Agreement List Addenda Same amount as Bid Proposal, Recommendation of Award, Notice of Award State and Federal Tax ID Number listed Signed 35
Post Award Forms Performance Bond and Labor and Material Payment Bond Signed Date must not be before date of Notice of Award letter Surety s raised seal 100% of Contract amount Power of Attorney dated on the same as bonds AHRO Form CC-1 Contractor s List of Subcontractors/Suppliers Completed and signed Accountability in Government and Inspector General Statement Complete and signed 36
Questions? Contact Rebecca Ruckel Contract Manager (505) 768-3840 Samantha Sanchez Contract Specialist (505) 768-3836 37
