NYU Law Financial Management Guidelines
FINANCIAL ACCOUNT #S
•
Each group and journal has their own financial account number
•
The account number is used for reimbursements, fund transfers,
room reservations, catering, etc.
•
Using the account number takes the form of a chartfield
•
NYU Law Chartfield:
Account – Fund – Org – Program – Project
SG: 65182 – 20 – 53441 – LSB## – M9809
J: 65182 – 20 – 53460 – WSQPG – MA###
•
All student groups have the same Fund, Org, & Project where only
the Program # distinguishes the specific group. For journals, they
share the same Fund, Org, & Program, but have different Projects #.
EXPENSE/ACCOUNT TYPES
If you have questions about
the correct category for a
particular expense, just
law.studentaffairs@nyu.edu
and ask.
Examples:
Food = Dinner & Meeting
Movies for screening =
Office Supplies
Printed t-shirts, bags, etc. =
Copying & Printing Services
Gift cards = Awards & Prizes
FINANCIAL REPORTS
•
All treasurers will be given access to
Reports
and a
Box
folder with this info
•
You will need to visit the IT Helpdesk to login and set up your password for the first
time; you can only access Reports from an NYU networked computer
•
For questions related to Reports access, email
law.helpdesk@nyu.edu
•
You can also email
law.studentaffairs@nyu.edu
for questions about your Box folder
FINANCIAL REPORTS
Focus on Amount Posted to GL
column when trying to reconcile
your budget. It will provide the true
balance of group account.
NYU Law provides detailed guidelines on financial management, including account numbers, expense categories, and accessing financial reports. Treasurers are granted access to reports and a Box folder. Focus on reconciling budgets by tracking amounts posted to the GL column for accurate account balances.
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Presentation Transcript
FINANCIAL ACCOUNT #S Each group and journal has their own financial account number The account number is used for reimbursements, fund transfers, room reservations, catering, etc. Using the account number takes the form of a chartfield NYU Law Chartfield: Account Fund Org Program Project SG: 65182 20 53441 LSB## M9809 J: 65182 20 53460 WSQPG MA### All student groups have the same Fund, Org, & Project where only the Program # distinguishes the specific group. For journals, they share the same Fund, Org, & Program, but have different Projects #.
EXPENSE/ACCOUNT TYPES If you have questions about the correct category for a particular expense, just email law.studentaffairs@nyu.edu and ask. Examples: Food = Dinner & Meeting Movies for screening = Office Supplies Printed t-shirts, bags, etc. = Copying & Printing Services Gift cards = Awards & Prizes
FINANCIAL REPORTS All treasurers will be given access to Reports and a Box folder with this info You will need to visit the IT Helpdesk to login and set up your password for the first time; you can only access Reports from an NYU networked computer For questions related to Reports access, email law.helpdesk@nyu.edu You can also email law.studentaffairs@nyu.edu for questions about your Box folder
FINANCIAL REPORTS Focus on Amount Posted to GL column when trying to reconcile your budget. It will provide the true balance of group account.
