NIH F31 Application Process
The Kirschstein National Research Service Award (NRSA) program aims to support promising predoctoral students in developing into independent research scientists. This comprehensive guide covers stipends, tuition, submission due dates, diversity programs, and application procedures. Learn about eligibility criteria, deadlines, and key resources to kickstart your F31 application process.
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NIH F31 Application Process 11/7/2016 Barb McLaughlin Grants Manager Department of Epidemiology barbmcl@uw.edu
The purpose of the Kirschstein National Research Service Award (NRSA) program is to enable promising predoctoral students with potential to develop into a productive, independent research scientist, to obtain mentored research training while conducting dissertation research. The F31 is also used to enhance workforce diversity through a separate program What NIH pays Stipend (or Living Allowance). Currently at $1,948 per month, $23,376 per year. Historically has been increased slightly each Fiscal Year 60% of requested Tuition and Fees up to $16,000 per year. Institutional allowance. Currently $4,200 per year. This amount will cover a portion of your Health Benefit costs. The department will pay for the shortage. https://grants.nih.gov/grants/guide/notice-files/NOT-OD-16- 047.html
GETTING STARTED Talk to your Faculty Mentors Give yourself plenty of time -- 2 months Let me know once you ve decided to proceed NIH Submission due dates
NIH Deadlines http://grants.nih.gov/grants/how-to-apply-application-guide/due-dates-and-submission- policies/standard-due-dates.htm Cycle 1 Cycle 2 Cycle 3 F31 Due Date April 8 August 8 December 8 F31 Diversity Due Date April 13 August 13 December 13 AIDS Related May 7 September 7 January 7 Earliest Start Date December April July
NIH Parent Announcement (PA) PA-16-309 Ruth L. Kirschstein national Research Service Award (NRSA) Individual Predoctoral Fellowship (Parent F31) http://grants.nih.gov/grants/guide/pa-files/PA-16-309.html PA-16-308 Ruth L. Kirschstein National Research Service Award Individual Predoctoral Fellowship to Promote Diversity in Health- Related Research (Parent F31 Diversity) http://grants.nih.gov/grants/guide/pa-files/PA-16-308.html
The Parent Announcement Review the Table of Institute-Specific Information Check to see if the Institute you are focusing on has their own Training website. I will download and complete the online application using ASSIST I will give you a NIH era Commons ID I will prepare the Budget You may only have 5 years of NRSA Support. Eligible: US Citizens, non-citizen national or have been lawfully admitted for permanent residence.
SF424 (R&R) Application Guide http://grants.nih.gov/grants/how-to-apply-application-guide.html Make sure you have the F Application Guide Carefully read through these instructions. They will tell you what is required for each section. I will complete all of the Institutional information. You will send me Word (or pdf) copies of each required section of your document (e.g. Specific Aims, Research Proposal, Biosketch, etc)
Due Date Due Date 11/30/16 11/30/16 Due Date Due Date 12/05/16 12/05/16 Proposal Section Proposal Section Page Limit Page Limit Responsibility Responsibility ASSIST Application Package Final Barb SPH PI approval form Barb GC1 Budget - UW internal budget No Limit Specified Final Barb Research & Related Other Project Information Project Abstract No longer than 30 lines of text Final PI Project Narrative No more than two or three sentences Final PI Bibliography and References No Page Limitation Draft Final PI Facilities and Other Resources No Limit Specified Final PI Equipment (if applicable) No Limit Specified Draft Final PI Certification Letter - Diversity_Eligibility_Ltr Research & Related Senior/Key Person Profile Biosketch -- Fellow 5 pages Draft Final PI Biosketch -- Sponsor (If applicable co-sponsors also) 5 pages PHS Cover Letter Cover Letter (Include list of referees with Dept & Institution) No Limit Specified Draft Final PI PHS Assignment Request Form PHS Assignment Request Form Draft Final PI Fellowship Supplemental Form 1. Introduction to Application (resubmission only) 1 page Draft Final PI 2.Applicant's Background and Goals for Fellowship Training 6 pages Draft Final PI 3. Specific Aims 1 page Draft Final PI 4. Research Strategy 6 pages Draft Final PI 5. Respective Contributions 1 page Draft Final PI 6. Selection of Sponsor & Institution 1 page Draft Final PI 8. Training in Responsible Conduct of Research 1 page Draft Final PI 9. Sponsor(s) and Co-Sponsor(s) Information 6 pages Draft Final PI 10. Letters of Support from Collaborators, Contributors and Consultants 6 pages Draft Final PI 11. Institutional Environment and Commitment to Training 2 pages Draft Final PI 12. Data Safety Monitoring Plan (If Clinical Trial) No Page Limitation Draft Final PI 15.Protection of Human Subjects No Page Limitation Draft Final PI 17. Inclusion of Women and Minorities No Page Limitation Draft Final PI 18. Inclusion of Children No Page Limitation Draft Final PI Planned Inclusion Enrollment Report No Page Limitation Draft Final PI 23. Resource Sharing Plan No Limit Specified Draft Final PI NOTES: Sponsor/co-Sponsor of this application cannot be counted as a reference http://grants.nih.gov/grants/forms/reference-letter.htm Contact References early with instructions for submitting reference letter thru eRA Commons Additional Educational Information is now included under "Institutional Environment and Commitment to Training"
Sponsor and/or Co-Sponsor Section Ask your Sponsor and/or Co-Sponsor for their section EARLY! At least 1 month prior to deadline If needed, I can send them a template with the information they need to include in this section. Letters of Support ? Ask early!
Reference Letters You need at least 3 letters of reference Ask them EARLY! Complete the Word document and Email to them along with a link to submission process. http://grants.nih.gov/grants/forms/reference-letter.htm Give them a Deadline 5 days prior to the NIH Deadline
Submission process Will be submitted by OSP (Office of Sponsored Programs) Route the proposal to OSP 7 Business days prior to the NIH deadline via an eGC1 with all Business Documents final and with draft version of Science. Route the FINAL, ready to submit, version to OSP, ideally 5 Business days prior to the NIH deadline. (Anything less than 3 days and your proposal will not be submitted) . OSP will submit to NIH. You will receive emails during the submission process Dates are indicated on my Checklist
AWARD! You will be notified by NIH if your score is within their fundable range. They will most likely ask you for additional information. Does not mean you will receive an award. This information must go through OSP. I will help you with that. Together we ll complete the Activation Notice. Once NIH sends UW the award document, we ll set you up in payroll and process your tuition credit. Feel free to contact us to make sure everything is in process!
Misc Ask successful students for a copy of their proposal Be prepared to draft letters of references and/or letters of support. This is common. Have someone outside the field review your proposal. Few proposals are funded on the first round. If yours isn t funded resubmit in the next round. NIH recognizes that the stipend doesn t cover much and they allow part-time employment. Ask Epi Student Academic Services prior to accepting any UW employment.
Websites NIH Training website https://researchtraining.nih.gov/programs/fellowships NIH Reporter Success Rates https://report.nih.gov/success_rates/index.aspx NIAID Website Https://www.niaid.nih.gov/grants-contracts/fellowship-grants Fellowship Study Sections http://public.csr.nih.gov/StudySections/Fellowship/Pages/default.aspx
