Motion Template Improvement for IEEE 802 LMSC EC
The motion template aims to enhance the quality of work within the IEEE 802 LMSC EC by providing a structured format for proposing motions. By reducing ambiguity and unnecessary variations, these templates streamline the motion preparation process, saving time for all involved. The templates are informative tools, not normative documents, designed to facilitate efficient motion presentation and debate.
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Motion Template John D Ambrosia Recording Secretary, IEEE 802 LMSC jdambrosia@ieee.org EEE 802 ec-16-0170-01 Page 1 IEEE 802 LMSC
Purpose of this document The purpose of a motion template is to improve the quality of the work of the EC Used properly, these motion templates should result in the reduction of motions that are incomplete or ambiguous and the reduction of gratuitous variation This should save time of all concerned in the preparation and debate of the motions EEE 802 ec-16-0170-01 Page 2 IEEE 802 LMSC
Normative status of these slides It is anticipated that any motion templates adopted by the LMSC EC will have no normative effect. They might be included in the LMSC OM as an informative annex, or might be a stand- alone document. Regardless, the existence of a template here does not preclude somebody from presenting an alternative form of motion intended to achieve the same effect. Hopefully EC members will view these templates as a useful tool and use and maintain wherever appropriate. EEE 802 ec-16-0170-01 Page 3 IEEE 802 LMSC
Scope of motion templates There is no attempt to capture all possible motions. That would be a huge waste of time, and it would make it hard to use an over-extended document. Also not included are procedural motions such as approval of the minutes and approval of the agenda made or entertained by EC officers. EEE 802 ec-16-0170-01 Page 4 IEEE 802 LMSC
Linguistic style of motion templates A motion is an agreement by the EC to perform some action. There is no need to include fluff words that do not describe this action. The words motion , or move , need never appear in the motion itself. The word approve is only appropriate when that is the only action being performed. For example: Motion: the EC moves to approve sending should be written Send EEE 802 ec-16-0170-01 Page 5 IEEE 802 LMSC
Tabular style of motion templates Each type of motion is described by a table, illustrated on the next slide. Only the shaded part is shown to the EC (once shading is removed, of course) . The rest of the material provides information that may be helpful as to when to use the motion, the applicable rules, and the definitions of the placeholders ( tags ) used in the motion. Note that the < and > are removed when the tags are filled in . Note also text between [ and [ needs attention. Either delete the delimiters or delete the entire delimited text as appropriate to your context. EEE 802 ec-16-0170-01 Page 6 IEEE 802 LMSC
Format of a these motion template slides Only the yellow shaded part is shown to the EC (without shading). The rest of the slide is there for your information. Motion Text (include) (Insert contents of this cell into your presentation) Motion to be used with fields to be filled in as necessary Other Info (include) Supporting information, not part of motion, but required to be shown to EC Background Background information regarding motion. Do not include with motion. Rules Reference Reference to appropriate rules. Do not include with motion. EEE 802 Field Definitions Fields noted in motion field are defined here. ec-16-0170-01 Page 7 IEEE 802 LMSC
Example Motion Template: Motion Text (include) Approve submission of the following project(s) to ISO/IEC JTC/SC6 for adoption under the PSDO agreement <project> [conditional on approval by the IEEE SASB] [conditional on publication of approved standard] Other Info (include) Background Applies to: A draft standard that has received [conditional] approval to proceed to RevCom, or A standard that has been approved by the IEEE-SA standards board LMSC OM: IEEE 802 LMSC communications with other standards bodies <project> : The name of the project, or (in the case of a PAR) the anticipated name of the project. E.g. P802.11ba Rules Reference Field Definitions EEE 802 ec-16-0170-01 Page 8 IEEE 802 LMSC
Example Motion The previous template, once the placeholders are replaced and the conditional parts removed looks like: Approve submission of the following project to ISO/IEC JTC/SC6 for adoption under the PSDO agreement P802.11zz conditional on approval by the IEEE SASB conditional on publication of approved standard EEE 802 ec-16-0170-01 Page 9 IEEE 802 LMSC
List of Motions 1. Accepting a report 2. Adoption of standards under PSDO agreement 3. Approval of PAR and CSD (non-maintenance) 4. Approval of PAR and CSD (maintenance) 5. Approval of updated WG P&P 6. Approval of updated LMSC OM 7. Approval of updated Chair s Guidelines 8. Approval to send a draft to RevCom 9. Approval to start sponsor ballot 10. Conditional approval to start sponsor ballot 11. Conditional approval to send a draft to RevCom 12. Confirm elected WG and TAG officers 13. Confirm appointed WG and TAG chair 14. Confirm EC appointed positions 15. Confirm appointed WG and TAG chair 16. Confirm EC appointed positions 17. Fee Waiver 18. Liaison statement from 802 19. Liaison statement from subgroup requiring sponsor approval 20. Liaison of drafts under PSDO agreement 21. Study Group formation 22. Study Group extension EEE 802 ec-16-0170-01 Page 10 IEEE 802 LMSC
Motion: Accepting a Report (Insert contents of this cell into your presentation) Motion Text (include) Move to accept the report of the <subgroup-name> in <doc-url> Other Info (include) Background Applies to: The output report of a subgroup/committee Note any recommendations that require approval of the EC need to be presented as separate motions. Robert s Rules - Adoption or Acceptance of Reports Rules Reference <subgroup-name>: The name of a subgroup of the sponsor (e.g., a WG, TAG, EC SC or EC SG) <doc-url> A URL to a permanent location of the document Field Definitions EEE 802 ec-16-0170-01 Page 11 IEEE 802 LMSC
Motion: Adoption of standards under PSDO agreement Motion Text (include) (Insert contents of this cell into your presentation) Approve submission of the following project(s) to ISO/IEC JTC/SC6 for adoption under the PSDO agreement <project> [conditional on approval by the IEEE SASB] [conditional on publication of approved standard] Other Info (include) Background Applies to: A draft standard that has received [conditional] approval to proceed to RevCom, or A standard that has been approved by the IEEE-SA standards board LMSC OM - IEEE 802 LMSC communications with other standards bodies <project> : The name of the project, or (in the case of a PAR) the anticipated name of the project. Rules Reference Field Definitions EEE 802 ec-16-0170-01 Page 12 IEEE 802 LMSC
Motion: Approval of PAR and CSD (non-maintenance) Motion Text (include) Approve forwarding <project #> PAR [modification] documentation in <doc-url> to NesCom Approve CSD [modification] documentation in <doc-url> ( copy contents of this cell into your presentation) Other Info (include) See <doc-url> for supporting documentation In the WG, PAR (y/n/a): <y>,<n>,<a>; CSD (y/n/a): <y>,<n>,<a> Background Applies to: PAR content for a non-maintenance PAR and a CSD document that have met the requirements for posting and review under Procedure for PARs in the LMSC OM. A non-maintenance PAR is a new PAR, or a modification PAR that materially affects the functionality of the project. OM - Procedure for PARs Rules Reference Field Definitions <doc-url> A URL to a permanent location of the document EEE 802 ec-16-0170-01 Page 13 IEEE 802 LMSC
Motion: Approval of PAR and CSD (maintenance) Motion Text (include) Approve forwarding <project #> maintenancePAR [modification] documentation in <doc-url> to NesCom Other Info (include) In the WG, PAR (y/n/a): <y>,<n>,<a>; CSD (y/n/a): <y>,<n>,<a> (Insert contents of this cell into your presentation) See <doc-url> for supporting documentation Background Applies to: PAR content related to a maintenance PAR that has met the requirements for posting and review under Procedure for PARs in the LMSC OM. A maintenance PAR is a revision or extension PAR, or a modification PAR that does not materially affect the functionality of the project. OM - Procedure for PARs Rules Reference Field Definitions <doc-url> A URL to a permanent location of the document EEE 802 ec-16-0170-01 Page 14 IEEE 802 LMSC
Motion: Approval of updated WG P&P Motion Text (include) (Insert contents of this cell into your presentation) Move to approve [<doc-name>]<doc-url> as the new IEEE 802 LMSC Working Group Policies and Pro Other Info (include) Background Applies to: an updated WG P&P brought to the EC for approval under the process described in the subclause Revision of the IEEE 802 LMSC Working Group Policies and Procedures of the IEEE 802 LMSC Working Group Policies and Procedures. LMSC P&P - Responsibilities of officers / Sponsor Chair Rules Reference Field Definitions <doc-name> The name of a document, such as part of the URL. <doc-url> A URL to a permanent location of the document EEE 802 ec-16-0170-01 Page 15 IEEE 802 LMSC
Motion: Approval of updated LMSC OM (Insert contents of this cell into your presentation) Move to approve [<doc-name>]<doc-url> as the new IEEE 802 LMSC Operations Manual Motion Text (include) Other Info (include) Background Applies to: an updated LMSC Operations Manual brought to the EC for approval under the process described in the subclause Revision of the IEEE 802 LMSC OM of the IEEE 802 LMSC Operations Manual. LMSC P&P - Revision of the IEEE 802 LMSC OM Rules Reference Field Definitions <doc-name> The name of a document, such as part of the URL. <doc-url> A URL to a permanent location of the document EEE 802 ec-16-0170-01 Page 16 IEEE 802 LMSC
Motion: Approval to send a draft to RevCom Motion Text (include) Approve sending <project> <draft> to RevCom. (Insert contents of this cell into your presentation) Other Info (include) <project> <draft> had <number>% approval at the end of the last sponsor recirculation ballot. [Subsequently <number> of the no voters changed their vote to yes resulting in an approval of <number>%.] See <doc-url> for supporting documentation In the WG (y/n/a): <y>,<n>,<a> Applies to: a project that has passed sponsor ballot with at least 75% approval and has completed any necessary recirculation ballots. Background Rules Reference SB OM - Submission of proposed standards to the IEEE-SA Standards Board <project> The name of the project, or (in the case of a PAR) the anticipated name of the project, e.g. P802.11ba.x <draft> The identifying revision of the draft, e.g. D1.2 <doc URL> An URL to a permanent location of the document Field Definitions EEE 802 ec-16-0170-01 Page 17 IEEE 802 LMSC
Motion: Conditional approval to send a draft to RevCom Motion Text (include) Conditionally approve sending <project> <draft> to RevCom. (Insert contents of this cell into your presentation) Other Info (include) <project> <draft> had <number>% approval at the end of the last sponsor recirculation ballot. [Subsequently <number> of the no voters changed their vote to yes resulting in an approval of <number>%.] See <doc-url> for supporting documentation In the WG (y/n/a): <y>,<n>,<a> Background Applies to: a project that has passed sponsor ballot with at least 75% approval and ballot resolution efforts have been substantially completed. See IEEE 802 OM 12. Procedure for conditional approval to forward a draft standard for the definition of "substantially complete" and for the required supporting documentation. Rules Reference SB OM- Submission of proposed standards to the IEEE-SA Standards Board OM - Procedure for conditional approval to forward a draft standard Field Definitions <project> The name of the project, or (in the case of a PAR) the anticipated name of the project, e.g. P802.11ba.x <draft> The identifying revision of the draft, e.g. D1.2 <doc URL> An URL to a permanent location of the document EEE 802 ec-16-0170-01 Page 18 IEEE 802 LMSC
Motion: Approval to start sponsor ballot Motion Text (include) (Insert contents of this cell into your presentation) Move to: Approve sending <project> <draft> to Sponsor Ballot Confirm the CSD for <project> in <doc-ref> Other Info (include) <project> <draft> had <number>% approval at the end of the last WG recirculation ballot. [Subsequently <number> of the no voters changed their vote to yes resulting in an approval of <number>%.] See <doc-url> for supporting documentation In the WG forwarding to sponsor ballot (y/n/a): <y>,<n>,<a>[; confirmation of CSD (y/n/a): <y>,<n>,<a>] Background Applies to: a project that has passed WG letter ballot with at least 75% approval and has completed any necessary recirculation ballots. Confirmation of the CSD is required for non-maintenance projects. Rules Reference SBOM - Standards ballot by the Sponsor Field Definitions <project> The name of the project, or (in the case of a PAR) the anticipated name of the project, e.g. P802.11ba.x <draft> The identifying revision of the draft, e.g. D1.2 <doc URL> An URL to a permanent location of the document EEE 802 ec-16-0170-01 Page 19 IEEE 802 LMSC
Motion: Conditional approval to start sponsor ballot Motion Text (include) Move to: Conditionally approve sending <project> <draft> to Sponsor Ballot Confirm the CSD for <project> in <doc-ref> (Insert contents of this cell into your presentation) Other Info (include) <project> had <number>% approval at the end of the last WG recirculation ballot. [Subsequently <number> of the no voters changed their vote to yes resulting in an approval of <number>%.] See <doc-url> for supporting documentation In the WG (y/n/a) : <y>,<n>,<a> Applies to: a project that has passed WG letter ballot with at least 75% approval and ballot resolution efforts have been substantially completed. Background Rules Reference SBOM - Standards ballot by the Sponsor OM - Procedure for conditional approval to forward a draft standard Field Definitions <project> The name of the project, or (in the case of a PAR) the anticipated name of the project, e.g. P802.11ba.x <draft> The identifying revision of the draft, e.g. D1.2 <doc URL> An URL to a permanent location of the document EEE 802 ec-16-0170-01 Page 20 IEEE 802 LMSC
Motion: Confirm appointed WG and TAG chair Motion Text (include) Confirm the following individual(s) to fill the indicated IEEE LMSC appointed positions: names and position (Insert contents of this cell into your presentation) Other Info (include) WG/TAG election count Background Applies to: one or more WG or TAG chairs after appointment by the Sponsor chair WG or TAG that is in hibernation Rules Reference WG P&P - Election or Appointment of Officers Field Definitions EEE 802 ec-16-0170-01 Page 21 IEEE 802 LMSC
Motion: Confirm elected WG and TAG officers Motion Text (include) Confirm the following individual(s) to fill the indicated IEEE LMSC elected positions: names, position (Insert contents of this cell into your presentation) Other Info (include) WG / TAG election count Background Applies to: one or more elected WG or TAG officers (chair, vice chair) after election in the WG/TAG Rules Reference WG P&P - Election or Appointment of Officers Field Definitions EEE 802 ec-16-0170-01 Page 22 IEEE 802 LMSC
Motion: Confirm EC appointed positions (Insert contents of this cell into your presentation) Motion Text (include) Confirm the following individual(s) to fill the indicated IEEE LMSC appointed positions: names and position Other Info (include) Background Applies to: one or more EC officers/members after appointment by the Sponsor chair Rules Reference LMSC P&P- Election or appointment of Sponsor officers Field Definitions EEE 802 ec-16-0170-01 Page 23 IEEE 802 LMSC
Motion: Liaison statement from 802 Motion Text (include) (Insert contents of this cell into your presentation) Move to approve <doc-url> as liaison to <liaison-to>, granting the IEEE LMSC chair (or his delegate) editorial license Other Info (include) when liaison originated from a WG In the WG (y/n/a): <y>, <n>, <a>] Background Rules Reference Applies to: Outgoing liaison from 802 LMSC P&P - Sponsor Public Statements Field Definitions <doc-url> An URL to a permanent location of the document <liaison-to> Name of the organization to which the liaison is addressed. EEE 802 ec-16-0170-01 Page 24 IEEE 802 LMSC
Motion: Liaison statement from subgroup requiring sponsor approval Motion Text (include) Move to approve <doc-url> as liaison to <liaison-to>, granting the IEEE LMSC <subgroup-name> chair (or his delegate) editorial license (Insert contents of this cell into your presentation) Other Info (include) In the WG (y/n/a): <y>, <n>, <a> Background Applies to: Outgoing liaison from a subgroup of 802 that requires sponsor approval Rules Reference Field Definitions <doc-url> An URL to a permanent location of the document <liaison-to> Name of the organization to which the liaison is addressed. <subgroup-name> The name of a subgroup of the sponsor (e.g., a WG, TAG, EC SC or EC SG) EEE 802 ec-16-0170-01 Page 25 IEEE 802 LMSC
Motion: Liaison of drafts under PSDO agreement Motion Text (include) Approve liaison of the following draft(s) to ISO/IEC JTC1/SC6 for information under the PSDO agreement: <project> <draft> When ballot of that draft is pending or current, add [conditional on passing the[working group|sponsor] recirculation ballot (Insert contents of this cell into your presentation) Other Info (include) In the WG: <y>, <n>, <a> Background Applies to: A draft of a standard that has been balloted, and passed its last ballot with at least 75% approval When it is intended subsequently to use the PSDO process to approve the standard LMSC OM- IEEE 802 LMSC communications with other standards bodies <project> The name of the project, or (in the case of a PAR) the anticipated name of the project. E.g. P802.11ba. <draft> The The identification of specific version of a draft e.g. D10 Rules Reference Field Definitions EEE 802 ec-16-0170-01 Page 26 IEEE 802 LMSC
Motion: Study Group formation Motion Text (include) (Insert contents of this cell into your presentation) Move to approve the formation of <wg-name> <sg-name> study group to develop a Project Authorization Request (PAR) and Criteria for Standards Development (CSD) responses. If not obvious from SG-name, then add [for <sg-brief-description-of-purpose>] at end of motion. Other Info (include) See <doc-url> for supporting documentation Vote in the WG: <y>,<n>,<a> Background Applies to: Formation of a study group that is operating under a working group. May not be on the consent agenda. Supporting documentation is expected. Rules Reference SB OM - Voting rules LMSC OM - Project Authorization Field Definitions <wg-name> The name of a working group or TAG <sg-name> The name of a study group <for <sg-brief-description-of-purpose> a description of the purpose of the study group if the name alone is not sufficient. EEE 802 ec-16-0170-01 Page 27 IEEE 802 LMSC
Motion: Study Group extension Motion Text (include) (Insert contents of this cell into your presentation) Grant the <ordinal> extension of the <wg-name> <sg-name> study group. Other Info (include) See <doc-url> for supporting documentation Vote in the WG: <y>,<n>,<a> Background Applies to: Extension of a study group that is operating under a working group. The extension applies until the end of the next LMSC plenary meeting. First extension will be initially placed on the consent agenda, and does not need supporting documentation. SB OM - Voting rules LMSC OM - Project Authorization <ordinal> Used in study group extensions to indicate first, second, third <wg-name> The name of a working group or TAG <sg-name> The name of a study group Rules Reference Field Definitions EEE 802 ec-16-0170-01 Page 28 IEEE 802 LMSC
Motion: Fee Waiver Motion Text (include) (Insert contents of this cell into your presentation) Confirm meeting fee waivers for the <date-of-session> LMSC session for the following individuals: <list of names here> Other Info (include) The purpose of the fee waiver should be described. Background Rules Reference LMSC Chair s Guidelines: Registration Field Definitions EEE 802 ec-16-0170-01 Page 29 IEEE 802 LMSC
Motion: Approval of updated Chairs Guidelines Motion Text (include) (Insert contents of this cell into your presentation) Other Info (include) Background The purpose of the chair s guidelines is described Rules Reference LMSC OM In order to maintain some consistency of operation, the Sponsor Chair may maintain a public document to be called the "IEEE 802 LMSC Chair's Guidelines and EC policy decisions" There is no requirement that the EC approve updates to the Chairs guidelines, and nothing that precludes the chair seeing EC approval. Field Definitions EEE 802 ec-16-0170-01 Page 30 IEEE 802 LMSC
Related rules documents Doc Roberts Rules Version No specific version cited. Old version is available online. V1.9 V2.3 OM (LMSC Operations Manual) Chair s Guidelines Note, this is not really a rules doc see introduction in LMSC OM. SB OM (IEEE-SA Standards Board Operations Manual) WG P&P (Policies and Procedures for IEEE LMSC 802 Working Groups and Technical Advisory Groups) LMSC P&P (IEEE 802 LAN/MAN Standards Committee Policies and Procedures) December 2015 V19 (July 2016) June 2014 EEE 802 ec-16-0170-01 Page 31 IEEE 802 LMSC
