Managing Participant Support Costs for Undergraduate Research Experiences (REU)
Participant support costs for REU programs include stipends, travel allowances, and registration fees for non-employee participants. The Uniform Guidance outlines guidelines for allowable costs, while NSF provides stipend guidelines. Institutions like Brown University have specific procedures for stipend payments to students involved in REUs.
- Participant Support Costs
- Undergraduate Research
- NSF Stipend Guidelines
- REU Programs
- Stipend Payments
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Managing Participant Support Costs Research Experience for Undergraduates (REU)
Uniform Guidance: Participant support costs 2 CFR 200.1 Participant Support Costs Participant support costs means direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences, or training projects 2 CFR 200.456 Participant Support Costs Participant support costs as defined in 200.1 are allowable with the prior approval of the Federal awarding agency. Per 2 CFR 200.1 Modified Total Direct Cost Participant support costs (PSC) are excluded from the Modified Total Direct Cost (MTDC) Base
Who is a participant? A participant is defined as a non-employee participating in a hands-on training program and educational experience, as defined by the Fair Labor Standards Act. Participants are not required to provide any deliverables, other than meeting program requirements for the REU. Stipend is paid via a fellowship and not an employment salary/wage. We can provide stipends, room & board, meal plan and travel (in accordance with the sponsored project budget), as these are all qualified educational expenses. Eligible student participants must be U.S. Citizens, U.S. nationals or permanent residents of the United States. An undergraduate student is a student who is enrolled in a degree program (part-time or full time) leading to a baccalaureate or associate degree.
NSF Stipend Guidelines Stipend is the set amount of money to be paid directly to the participant. The most recent NSF Research Experience for Undergraduates (REU) solicitation states the following, Student stipends for summer projects are expected to be comparable to those of REU Site participants, approximately $600 per student per week. Other student costs include housing, meals, travel, and laboratory use fees and usually vary depending on location. Amounts for academic-year projects should be comparable on a pro rata basis.
Stipend Payments Brown University Students (Guidance below shared with departments by Controller s Office, to be reinforced by OSP as of FY 23) For Brown REUs: Payments are made via activity pay as an undergraduate fellowship payment through UFunds. If the department does not have access to Ufunds, then these payments should be processed with the assistance of Sarah Peri s Financial Operations team, by emailing mary_financialhr_transaction@brown.edu Stipends will post as payroll transaction using LA 65050: Other Undergraduate Aid / Undergraduate Fellowship (5360) spend category These payments are not typical payroll, related to a Position/Job. Therefore, if a cost transfer is needed, it cannot be processed with a PAA. Instead, it needs to be processed as a cost transfer journal.
Stipend Payments Non-Brown Students (Guidance below shared with departments by Controller s office, to be reinforced by OSP as of FY 23) For Non-Brown REUs: Process via Supplier Invoice, attaching the Visiting Research/Scholar Form; Stipends will post to LA 80000: Other Expenses / Visiting Researcher/Scholar (9665) spend category
