Internal Review and Revision Objectives Meeting Agenda
This internal review and revision objectives meeting agenda cover topics such as duty rotation types, delivery routes, workforce adjustments, and performance goals. It also includes discussions on flexible working arrangements and deployment plans to ensure alignment with organizational agreements.
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UNIT NAME: DOM: CWU Rep: FIRE MOBILE PHONES TOILETS SMOKING PROCEDURE DELIVERY REVISIONS REVISION PROCESS REVISION REVIEW MEETING Classified: RMG Internal
Agenda Topic Lead / Supported By Review of Revision Objectives Equality Act/Flexible Working arrangements review Use Of Dedicated Parcel Routes HCT Support plan Review Hybrid Collection/LAT duties Flightpath Review Duty Manager Review Tools outputs against planned structure Flightpath: use of hours DSA-DtS Economy Product review Confirm the introduction of Door 2 Door Warm Calling DOM/CWU Rep DOM/CWU Rep DOM / CWU Rep DOM / CWU Rep DOM / CWU Rep Review deployment plan including phase deployment dates DOM / CWU Rep Review surplus staff management plan and ensure in line with MTSF agreement DOM / CWU Rep Preparation for the Model Agreement Sign Off document DOM / CWU Rep Next Steps Deployment Manager / DOM / CWU Rep DELIVERY REVISIONS Classified: RMG Internal
Review Of Revision Objectives Planned Revision Objectives Duty Rotation Type/s Number of Duties Town Rural Firm Hybrid Town Rural Firm Hybrid Outdoor Span(s) Routes effected by growth Delivery Point Growth Routes effected by growth Indoor Outdoor Indoor Outdoor Unmeasured Hours Population of Base Line Performance Level Weeks 27- 30 19/20 (WiPWH) Model Week Agreed Planned Indoor IWT BSI/EP Target Week: Year: Week: Year: Tues Wed Thur Fri Sat Mon Tues Wed Thur Fri Sat Core Start times Duty Adjustments Number of individuals Equality Act Flexible Working Equality Act Flexible Working Type of adjustments required Dedicated Parcel Route Unit Y/N Y/N Parcel Duties Hrs. Req Duty Structure/s Parcel Duties Hrs. Req Duty Structure/s Delivery Route Parcel Capacity Planner DELIVERY REVISIONS Classified: RMG Internal
Flightpath Review Insert screen shot of Flightpath document demonstrating WiPWH target and year on year adjustment Insert screen shot early adjusted figures highlighted and to match Duty Manager adjustment DELIVERY REVISIONS Classified: RMG Internal
Duty Manager Review Tools Vs Planned Including Flightpath Flightpath Plus Tools Outputs Vs Planned Structure Tools Outputs GeoRoute MWWT Unmeasured Sub Total 1 3000 500 500 4000 150 4150 Flightpath Hours Sub Total 2 (Tools Outputs plus Flightpath Hrs) 50 4200 DtS Hours Sub Total 3 (Sub Total 2 plus DtS Hrs) 4235 35 Adjusted Duty Manager Structure Variance Adjusted Duty Manager Structure minus Sub Total 3 DELIVERY REVISIONS Classified: RMG Internal
DSA DtS Economy Product DSA DtS Office Information Adjusted Target Total WL saving per unit with full DSA take up (mins per day) Total WL saving per unit with full DSA take up (hours per day) Total WL saving per unit with full DSA take up (mins per day) Total WL saving per unit with full DSA take up (hours per day) Average minutes per day, per route Average minutes per day, per route UNIT NAME Current Routes Planned Routes ABERCARN DO 36 341 5:41 9 34 341 5:41 10 D2D Warm Calling D2D Warm Calling Day Confirm Planned Day for D2D Preparation Monday DELIVERY REVISIONS Classified: RMG Internal
Deployment Dates Revision Deployment Dates Number of phases Phase 1 or only Deployment Date Phase 2 Phase 3 Phase 4 Phase 5 Phase 6 Phase 7 Phase 8 DELIVERY REVISIONS Classified: RMG Internal
Surplus Staff Management Plan Insert copy of TM1 with Current and Planned structure Current Staffing FT 129 108 21 0 Planned Staffing FT 125 108 17 0 PT 91 111 -20 0 PT 91 111 -20 0 Total Establishment (A) Current Staff in Post (B) Vacancies (A B) Fixed Term Contracts DELIVERY REVISIONS Classified: RMG Internal
Surplus Staff Management Plan SURPLUS STAFFING ISSUES Options available and to be considered in order below Use Attrition Cease Casual Hours Cease Fixed Term Contracts Move Surplus employee Offer Voluntary Redundancy Surplus Staff Plan Number Of Staff Change Required Detail Use Attrition 1 1 OPG to leave unit on 23/06/2021. Cease Casual Hours 0 Cease Fixed Term Contracts 2 Fixed term contact not renewed Move Surplus employee 1 OPG to move to XXXXXX DO on xx/xx/xx "buy down" to part time hours 0 Offer Voluntary Redundancy 0 DELIVERY REVISIONS Classified: RMG Internal
Model Agreement Review Ready To Sign Action to raise Model Agreement - Points To Review The whole process has been jointly concluded fully utilising the agreed delivery planning/revision tools Model Week Workload Tool, GeoRoute, Parcel Capacity Planning Tool, Duty Manager, including supporting documentation (Setting Unit Performance, Menu Of Duty Options, Unmeasured Hours, Equality Act/Family Friendly, Post Optimisation Review) and all national joint statements. Y/N Y/N The CWU Rep s have been provided with sufficient release to be fully involved in the whole process from start to finish including data gathering and validating the outputs of the revision tools. The Delivery Revision Process 2021 has been followed in full with the CWU rep s fully involved at all stages including the sign offs for base data and agreed new routes ASR Safety sign off to confirm the local unit delivery revision pre deployment safety assessment and concurrence SAC1 has been completed to this point and there is a plan in place to address any outstanding issues [including yard risk assessments and loading plans]. All the necessary local level training for the changes both indoor and outdoor including PDAs has been planned for and will be provided before the relevant deployment date. Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N The agreed model week reference period for the revision planning is week date .. Y/N Y/N This reflects the expectations of the unit s employees in a way that is efficient but at the same time reliable and all relevant people issues have been resolved. Y/N Y/N The Unit Performance level has been agreed as WiPWH (delete where not applicable - A Unit flightpath (up to a maximum of 3 years) has been agreed as a stepping-stone to achieve the end state agreed WiPWH. The breakdown of the flightpath will be (xxx year 1, xxx year 2 and xxx year 3). Y/N Y/N DELIVERY REVISIONS Classified: RMG Internal
Model Agreement Review Ready To Sign Action to raise Model Agreement - Points To Review Weekly Resourcing Meetings (WRM) will take place at .am/pm on of every week. The WRM will operate in line with the agreed joint national agreements/guidelines and will aim to ensure that the agreed level of performance will be maintained (in line with any flightpath arrangements). The appropriate pre-scheduled release will be provided for the local CWU Rep to ensure that the meetings take place and they are able to fully participate. Y/N Y/N Full details of the changes to hourage and staffing are contained in Appendix 1 (TM1 dated ..). The new work hours will be Details of duty structures are listed at Appendix 2 and include a list of FT/PT duties, Number of delivery routes and delivery points, SA s, attendance patterns, days off arrangements, meal reliefs, and Saturday attendances including number of Saturdays off. Confirm (where applicable) a plan has been agreed to manage surplus staff resulting from the revision outputs as detailed in the MTSF. See Appendix 3 for detail. All Walk Logs have been updated and contain all relevant information. Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N A full office re-sign (excluding specialist duties) will be completed either prior to or after deployment as agreed locally. Y/N Y/N The revision will be deployed on . in the following phases where applicable: Phase 1 (Date) Phase 2 . (Date) The PIR will be carried out with full CWU involvement and will commence on Date. Y/N Y/N Y/N Y/N Any specified local arrangements not covered in the Model Agreement should be attached as appendix 4. Y/N Y/N DELIVERY REVISIONS Classified: RMG Internal
Next Steps Next Steps Lead / Supported By Brief 5 to be shared Local CWU ballot Brief 6 to be shared Preparing for Deployment Training plan to be built Model Agreement Sign Off DOM/CWU Rep CWU Rep DOM/CWU Rep DOM/CWU Rep DOM/CWU Rep DOM/CWU Rep/Area Safety Rep DELIVERY REVISIONS Classified: RMG Internal
