Indigenous Studies Research Data Management Policy: Breaking Barriers in Indigenous Research
I
n
d
i
g
e
n
o
u
s
S
t
u
d
i
e
s
Research Data Management Policy
Breaking Barriers in Indigenous Research and Thinking
National Indigenous Studies Conference, Canberra, 2014
http://www.intersect.org.au
Ingrid Mason em: ingrid.mason@intersect.org.au tw: @1n9r1d
http://www.ands.org.au
Ingrid Mason
em: ingrid.mason@ands.org.au tw: @andsdata
C
o
v
e
r
i
n
g
t
o
d
a
y
•
Cultural rights and ATSILIRN protocols
•
Key issues: data custodianship
•
Policy and process: research data management
•
Data custodianship and policy and process
development and GERAIS guidelines
•
Key questions: policy and process development
•
Research data management: policy example (Monash)
•
Formalising processes: example (NLNZ) what/how
•
Approaches to support indigenous studies
Leonard John Matthews CC-BY-NC-SA. Indigenous Flag Art.
http://www.flickr.com/photos/67953162@N00/4227603729/
A
T
S
I
L
I
R
N
P
r
o
t
o
c
o
l
s
“The protocols address:
•
the recognition of the moral rights of Aboriginal and
Torres Strait Islander peoples as the owners of their
knowledge;
•
other important issues arising from Aboriginal and
Torres Strait Islander content and perspectives in
documentary materials, media and traditional cultural
property; …
A
T
S
I
L
I
R
N
P
r
o
t
o
c
o
l
s
“They are a guide to good practice which will need to be
interpreted and applied in the context of each
organisation's mission, collections and client community.”
K
e
y
I
s
s
u
e
s
Data Custodianship
K
e
y
I
s
s
u
e
-
P
o
l
i
c
y
“Developments in both the digital context and in the
Indigenous information context indicate the need for a
coordinated policy and planning approach to deal with
the issues.”
(Aboriginal and Torres Strait Islander Library, Information and Resource Network (ATSILIRN) protocols (2002).
Digitisation and Internet, p27.)
K
e
y
I
s
s
u
e
-
M
e
t
a
d
a
t
a
“Become aware of the issues surrounding cultural
documentation and the need for cultural awareness
training. ...
Share information on initiatives involving cultural
documentation.”
(Aboriginal and Torres Strait Islander Library, Information and Resource Network (ATSILIRN) protocols (2002).
Intellectual Property, Marcia Langton, p4)
K
e
y
I
s
s
u
e
-
P
r
o
c
e
s
s
“The development of accessible guidelines and protocols
for library and information services and Indigenous
communities and organisations involved in
documentation and the provision of access to Indigenous
materials is also indicated.”
(Aboriginal and Torres Strait Islander Library, Information and Resource Network (ATSILIRN) protocols (2002).
Digitisation and Internet, p27.)
P
o
l
i
c
y
a
n
d
P
r
o
c
e
s
s
Research Data Management
R
e
s
e
a
r
c
h
d
a
t
a
m
a
n
a
g
e
m
e
n
t
i
s
.
.
Purpose: data created or collected, accessed
and used to support research.
Institutional role: manager, overseer and
enabler of access.
R
e
s
e
a
r
c
h
d
a
t
a
m
a
n
a
g
e
m
e
n
t
p
o
l
i
c
y
.
.
Governance needed over actions of:
•
data collection
•
access and use, and,
•
research conducted.
P
o
l
i
c
y
>
>
P
r
o
c
e
s
s
Connections between legal requirements and
organisational principles and practice.
Application to the organisation, staff or
affiliates, the data, and the research.
R
e
s
e
a
r
c
h
D
a
t
a
M
a
n
a
g
e
m
e
n
t
P
o
l
i
c
i
e
s
University
examples
arising out of the ANDS
funded Seeding the Commons projects.
T
a
k
e
a
w
a
y
Formalise information about data
custodianship and support of indigenous
research:
•
How decisions are made to collect or use data and
support of indigenous research.
•
What expert and relevant advice informs those
decisions and how that advice is sought.
•
What prior decisions have been made and why.
•
What policies and processes (information and technical
access) are in place and why.
D
a
t
a
C
u
s
t
o
d
i
a
n
s
h
i
p
Policy and Process Development
Philippa Willitts CC-BY-NC. Didgeridoos Close-Up
http://www.flickr.com/photos/49503155381@N01/2476673198/
D
a
t
a
c
u
s
t
o
d
i
a
n
s
h
i
p
•
Roles and agency
•
Responsibilities
•
Institutional governance and practice
•
Policy and process development
•
Key questions
R
o
l
e
s
a
n
d
a
g
e
n
c
y
a
r
o
u
n
d
d
a
t
a
Data custodian
Community
Research institution
Researcher
Roles may be mixed,
e.g. Data custodian
is a member of the
Community or
Research institution
is also Data
custodian.
R
e
s
p
o
n
s
i
b
i
l
i
t
i
e
s
a
r
o
u
n
d
d
a
t
a
Data custodian
Provide
access
Community
Advocate/protect
Research institution
Support research
Researcher
Use data
Responsibilities may also be mixed.
R
e
s
e
a
r
c
h
i
n
s
t
i
t
u
t
i
o
n
p
r
a
c
t
i
c
e
s
Practices governed by laws, policy,
procedures, standards and protocols.
Practices may relate to: research conducted,
data curated, and community advocacy or
protection.
K
e
y
q
u
e
s
t
i
o
n
s
Policy and Process Development
P
r
e
-
e
x
i
s
t
i
n
g
p
o
l
i
c
y
?
Research approval and conduct
Community liaison or consultation
Archives or records management
Collection or information management
P
r
e
-
e
x
i
s
t
i
n
g
p
r
o
c
e
s
s
e
s
?
•
Access to information (within institution).
•
Reuse of information (from other parties).
•
Research project approvals (within institution
or by other parties).
I
n
s
t
i
t
u
t
i
o
n
a
l
c
o
n
t
e
x
t
Where will research data management policy
sit in the institutional policy framework?
Where will research data management
processes flow across the institution?
E
t
h
i
c
s
o
r
c
u
l
t
u
r
a
l
p
r
o
t
o
c
o
l
s
?
Are there social mechanisms, e.g. processes
for consultation or community representation,
to support decision-making?
Are there practice-based mechanisms, e.g.
evaluation criteria, established precedents,
curatorial and research guidelines to support
decision-making?
W
h
o
n
e
e
d
s
t
o
b
e
i
n
v
o
l
v
e
d
?
What parties need to be engaged so that high
level policy statements can be readily
embedded in and inform institutional
processes?
Internal representatives, external partners,
community members, independent observers
or experts.
R
D
M
P
o
l
i
c
y
E
x
a
m
p
l
e
Monash University
P
o
l
i
c
y
E
x
a
m
p
l
e
-
M
o
n
a
s
h
“
T
h
e
p
u
r
p
o
s
e
o
f
t
h
i
s
p
o
l
i
c
y
i
s
t
o
e
n
s
u
r
e
t
h
a
t
r
e
s
e
a
r
c
h
d
a
t
a
i
s
s
t
o
r
e
d
,
r
e
t
a
i
n
e
d
,
m
a
d
e
a
c
c
e
s
s
i
b
l
e
f
o
r
u
s
e
a
n
d
r
e
u
s
e
,
a
n
d
/
o
r
d
i
s
p
o
s
e
d
o
f
,
a
c
c
o
r
d
i
n
g
t
o
l
e
g
a
l
,
s
t
a
t
u
t
o
r
y
,
e
t
h
i
c
a
l
a
n
d
f
u
n
d
i
n
g
b
o
d
i
e
s
’
r
e
q
u
i
r
e
m
e
n
t
s
.
”
Research Data Management Policy
P
o
l
i
c
y
S
t
a
t
e
m
e
n
t
-
M
o
n
a
s
h
“
T
h
e
m
a
n
a
g
e
m
e
n
t
o
f
r
e
s
e
a
r
c
h
d
a
t
a
s
h
o
u
l
d
b
e
c
o
m
p
a
t
i
b
l
e
w
i
t
h
t
h
e
U
n
i
v
e
r
s
i
t
y
’
s
c
o
m
m
i
t
m
e
n
t
t
o
t
h
e
h
i
g
h
e
s
t
e
t
h
i
c
a
l
s
t
a
n
d
a
r
d
s
i
n
r
e
s
e
a
r
c
h
,
p
r
o
t
e
c
t
i
n
g
t
h
e
r
i
g
h
t
s
,
d
i
g
n
i
t
y
,
h
e
a
l
t
h
,
s
a
f
e
t
y
a
n
d
p
r
i
v
a
c
y
o
f
t
h
e
c
o
m
m
u
n
i
t
y
,
i
n
c
l
u
d
i
n
g
r
e
s
e
a
r
c
h
s
u
b
j
e
c
t
s
,
a
n
d
w
i
t
h
i
t
s
c
o
m
m
i
t
m
e
n
t
t
o
t
h
e
w
e
l
f
a
r
e
o
f
a
n
i
m
a
l
s
a
n
d
t
h
e
i
n
t
e
g
r
i
t
y
o
f
t
h
e
e
n
v
i
r
o
n
m
e
n
t
.
”
P
r
o
c
e
d
u
r
e
E
x
a
m
p
l
e
-
M
o
n
a
s
h
R
e
s
e
a
r
c
h
D
a
t
a
M
a
n
a
g
e
m
e
n
t
:
S
t
a
f
f
,
A
d
j
u
n
c
t
s
a
n
d
V
i
s
i
t
o
r
s
P
r
o
c
e
d
u
r
e
s
P
a
r
e
n
t
P
o
l
i
c
y
:
R
e
s
e
a
r
c
h
D
a
t
a
M
a
n
a
g
e
m
e
n
t
P
o
l
i
c
y
“
R
e
s
e
a
r
c
h
d
a
t
a
m
a
n
a
g
e
m
e
n
t
a
w
a
r
e
n
e
s
s
Faculties, heads of academic units and supervisors responsible for
performance development must take all reasonable steps to ensure on a
regular basis that all researchers are aware in advance of their obligations
under this policy and procedures and the guidelines provided on the
Monash University
Research Data Management website
;”
P
l
a
n
n
i
n
g
E
x
a
m
p
l
e
-
M
o
n
a
s
h
Guidelines for Ethical Research in Australian
Indigenous Studies, AIATSIS, 2nd ed., 2011.
>
>
O
u
t
l
i
n
e
s
p
r
i
n
c
i
p
l
e
s
a
n
d
p
r
o
v
i
d
e
s
a
d
v
i
c
e
a
r
o
u
n
d
a
p
p
l
y
i
n
g
t
h
o
s
e
p
r
i
n
c
i
p
l
e
s
.
A
p
p
l
y
i
n
g
p
r
i
n
c
i
p
l
e
s
“Managing research: use, storage and access.
Principle 13: Plans should be agreed for managing use of, and access to,
research results.
•
I
d
e
n
t
i
f
y
a
t
t
h
e
s
t
a
r
t
o
f
a
r
e
s
e
a
r
c
h
p
r
o
j
e
c
t
a
l
l
I
n
d
i
g
e
n
o
u
s
p
e
o
p
l
e
,
o
r
g
a
n
i
s
a
t
i
o
n
s
a
n
d
c
o
m
m
u
n
i
t
i
e
s
w
h
o
w
i
l
l
n
e
e
d
t
o
b
e
i
n
v
o
l
v
e
d
i
n
d
e
t
e
r
m
i
n
i
n
g
s
t
r
a
t
e
g
i
e
s
f
o
r
a
c
c
e
s
s
t
o
r
e
s
e
a
r
c
h
r
e
s
u
l
t
s
.
•
A
g
r
e
e
o
n
t
h
e
r
i
g
h
t
s
t
o
r
e
s
e
a
r
c
h
r
e
s
u
l
t
s
,
t
h
e
i
r
f
o
r
m
s
a
n
d
p
r
e
s
e
n
t
a
t
i
o
n
,
a
n
d
i
n
d
i
v
i
d
u
a
l
o
r
c
o
m
m
u
n
i
t
y
u
s
e
o
f
t
h
e
m
.
•
T
h
i
s
m
a
y
i
n
v
o
l
v
e
o
n
g
o
i
n
g
a
c
c
e
s
s
t
o
d
a
t
a
o
r
r
e
p
r
e
s
e
n
t
a
t
i
o
n
s
o
f
t
h
e
r
e
s
u
l
t
s
o
f
r
e
s
e
a
r
c
h
t
h
r
o
u
g
h
d
i
g
i
t
a
l
m
e
d
i
a
.
…
”
(Guidelines for Ethical Research in Australian Indigenous Studies. AIATSIS, 2nd ed., 2011, pages 15-16.)
F
o
r
m
a
l
i
s
i
n
g
p
r
o
c
e
s
s
e
s
Steps further:
•
maintain support documentation
•
capture decision-making and curatorial methods
•
build up institutional practice, information and knowledge
•
advise the research community “this is how we support indigenous
studies and the process by which access to data is enabled”
Outcomes are:
•
make the link between policy and practice explicit
•
enable clearer understanding about how access to data can be
supported and ethical research is conducted
P
r
o
c
e
s
s
Research Data Management
Rusty Stewart CC-BY-NC-ND. Ampilatwatja Walk Off.
http://www.flickr.com/photos/rustystewart/4475514877/
P
r
o
c
e
s
s
i
s
t
h
e
t
e
s
t
Is data access and use consistent with intent
in the policy, any ethics approval, or
conditions of the data captured or already
deposited?
E
x
a
m
p
l
e
:
N
L
N
Z
A
c
c
e
s
s
P
o
l
i
c
y
Access Principle #3
"
A
c
c
e
s
s
t
o
r
e
s
o
u
r
c
e
s
f
r
o
m
t
h
e
c
o
l
l
e
c
t
i
o
n
s
o
f
t
h
e
A
l
e
x
a
n
d
e
r
T
u
r
n
b
u
l
l
L
i
b
r
a
r
y
m
a
y
b
e
s
u
b
j
e
c
t
t
o
r
e
s
t
r
i
c
t
i
o
n
s
a
g
r
e
e
d
w
i
t
h
t
h
e
d
o
n
o
r
,
v
e
n
d
o
r
o
r
c
r
e
a
t
o
r
o
f
t
h
e
r
e
s
o
u
r
c
e
s
.
A
p
p
r
o
v
a
l
t
o
m
a
k
e
s
u
c
h
r
e
s
t
r
i
c
t
i
o
n
s
w
i
l
l
b
e
d
e
l
e
g
a
t
e
d
f
r
o
m
t
h
e
N
a
t
i
o
n
a
l
L
i
b
r
a
r
i
a
n
.
"
(National Library of New Zealand, Access Policy, Explanatory Guidelines Supporting the Access
Principles, page 5, no. 3)
G
e
t
t
i
n
g
i
n
t
o
t
h
e
d
e
t
a
i
l
:
s
e
c
u
r
i
t
y
Access Principle #6
“
A
c
c
e
s
s
t
o
r
e
s
o
u
r
c
e
s
f
r
o
m
t
h
e
c
o
l
l
e
c
t
i
o
n
s
m
a
y
b
e
r
e
s
t
r
i
c
t
e
d
b
y
t
h
e
n
e
e
d
t
o
p
r
e
s
e
r
v
e
a
n
d
p
r
o
t
e
c
t
t
h
e
i
t
e
m
.
T
h
e
N
a
t
i
o
n
a
l
L
i
b
r
a
r
y
w
i
l
l
m
a
i
n
t
a
i
n
a
p
p
r
o
p
r
i
a
t
e
l
e
v
e
l
s
o
f
s
e
c
u
r
i
t
y
f
o
r
c
o
l
l
e
c
t
i
o
n
s
a
n
d
m
a
y
r
e
q
u
i
r
e
r
e
s
e
a
r
c
h
e
r
s
a
n
d
r
e
f
e
r
e
n
c
e
u
s
e
r
s
t
o
r
e
g
i
s
t
e
r
.
”
(National Library of New Zealand, Access Policy, Explanatory Guidelines Supporting the Access
Principles, page 5, no. 6)
G
e
t
t
i
n
g
i
n
t
o
t
h
e
d
e
t
a
i
l
:
d
e
s
c
r
i
p
t
i
o
n
Access Principle #19
“
T
o
b
e
t
t
e
r
a
d
d
r
e
s
s
i
n
f
o
r
m
a
t
i
o
n
n
e
e
d
s
o
f
M
a
o
r
i
,
e
n
h
a
n
c
e
m
e
n
t
o
f
r
e
c
o
r
d
s
o
n
N
a
t
i
o
n
a
l
L
i
b
r
a
r
y
d
a
t
a
b
a
s
e
s
w
i
l
l
b
e
u
n
d
e
r
t
a
k
e
n
w
h
e
r
e
t
h
e
s
u
b
j
e
c
t
o
f
t
h
e
m
a
t
e
r
i
a
l
i
s
i
n
t
e
r
e
o
M
a
o
r
i
o
r
p
r
o
v
i
d
e
s
u
n
i
q
u
e
i
n
f
o
r
m
a
t
i
o
n
a
b
o
u
t
i
w
i
.
”
(National Library of New Zealand, Access Policy, Explanatory Guidelines Supporting the Access
Principles, page 6, no. 19)
G
e
t
t
i
n
g
i
n
t
o
t
h
e
d
e
t
a
i
l
:
c
o
m
m
u
n
i
t
y
Access Principle #18
“
T
h
e
c
o
m
m
i
t
m
e
n
t
m
a
d
e
b
y
t
h
e
N
a
t
i
o
n
a
l
L
i
b
r
a
r
y
t
o
t
h
e
T
r
e
a
t
y
o
f
W
a
i
t
a
n
g
i
h
a
s
s
i
g
n
i
f
i
c
a
n
t
i
m
p
l
i
c
a
t
i
o
n
s
f
o
r
t
h
e
u
s
e
o
f
r
e
c
o
r
d
e
d
k
n
o
w
l
e
d
g
e
r
e
l
a
t
i
n
g
t
o
N
e
w
Z
e
a
l
a
n
d
'
s
t
a
n
g
a
t
a
w
h
e
n
u
a
.
T
h
e
n
e
e
d
s
o
f
r
e
s
e
a
r
c
h
a
n
d
r
e
f
e
r
e
n
c
e
u
s
e
r
s
o
f
M
a
o
r
i
r
e
s
o
u
r
c
e
s
a
r
e
r
e
c
o
g
n
i
s
e
d
a
s
a
p
r
i
o
r
i
t
y
f
o
r
t
h
e
N
a
t
i
o
n
a
l
L
i
b
r
a
r
y
.
P
r
o
t
o
c
o
l
s
(
S
e
e
A
p
p
e
n
d
i
x
1
)
f
o
r
t
h
e
t
r
e
a
t
m
e
n
t
o
f
,
a
n
d
a
c
c
e
s
s
t
o
M
a
o
r
i
r
e
s
o
u
r
c
e
s
h
a
v
e
b
e
e
n
d
e
v
e
l
o
p
e
d
w
i
t
h
a
d
v
i
c
e
f
r
o
m
e
x
p
e
r
t
s
i
n
c
l
u
d
i
n
g
t
h
e
N
a
t
i
o
n
a
l
L
i
b
r
a
r
y
'
s
K
o
m
i
t
i
M
a
o
r
i
.
”
(National Library of New Zealand, Access Policy, Explanatory Guidelines Supporting the Access
Principles, page 6, no. 18)
P
r
i
n
c
i
p
l
e
s
t
o
c
o
n
s
i
d
e
r
a
n
d
f
o
r
m
a
l
i
s
e
•
Guardianship
•
Relationships
•
Attribution
•
Cultural development
(National Library of New Zealand, Access Policy, Appendix 1 - Principles for the care and
preservation of Maori materials, page 7-8.)
W
h
a
t
R
e
l
a
t
i
o
n
s
h
i
p
s
“The National Library seeks collaborative relationships
with families and descent groups connected to taonga in
its collections. These relationships are drawn on to make
decisions about all aspects of the management of these
items, including conservation, exhibition and attribution
regardless of whether the Library is legally the owner or
guardian of the item in the collection.”
(National Library of New Zealand, Access Policy, Appendix 1 - Principles for the care and
preservation of Maori materials, page 7-8.)
C
u
l
t
u
r
a
l
d
e
v
e
l
o
p
m
e
n
t
“Staff, particularly those with responsibilities for decision
making in the areas of conservation and intellectual
property, will have access to kaumatua and or Maori
staff with the ability to promote effective relationships
with iwi and hapu.”
(National Library of New Zealand, Access Policy, Appendix 1 - Principles for the care and
preservation of Maori materials, page 7-8.)
H
o
w
A
c
h
e
c
k
l
i
s
t
:
t
o
m
a
n
a
g
e
y
o
u
r
d
a
t
a
•
Policy
•
Storage
•
Metadata
•
Licencing
•
Ethics
•
Identifiers
✔ principles
✔ secure and robust
✔ discovery and access
✔ reuse
✔ consent
✔ stable
A
c
h
e
c
k
l
i
s
t
:
d
a
t
a
c
u
s
t
o
d
i
a
n
s
h
i
p
•
Content and perspective
•
Intellectual property
•
Secret or sacred
material
•
Offensive materials
•
Governance and
management
•
Staffing
•
Education and training
•
Awareness of people
and issues
•
Copying and repatriation
A
c
h
e
c
k
l
i
s
t
:
d
a
t
a
c
u
s
t
o
d
i
a
n
s
h
i
p
•
Content and perspective
•
Intellectual property
•
Secret or sacred
material
•
Offensive materials
•
Governance and
management
•
Staffing
•
Education and training
•
Awareness of people
and issues
•
Copying and repatriation
A
c
h
e
c
k
l
i
s
t
:
f
o
r
r
e
s
e
a
r
c
h
i
n
s
t
i
t
u
t
i
o
n
s
•
Content and perspective
•
What data to collect?
•
What data to make
available and how to
who?
Access policy?
Collection development
policy?
A
c
h
e
c
k
l
i
s
t
:
f
o
r
r
e
s
e
a
r
c
h
i
n
s
t
i
t
u
t
i
o
n
s
•
Intellectual property
•
Who owns the data?
•
Who manages the data?
•
Who has rights over the
data?
Access policy?
Licensing policy?
Intellectual property
policy?
A
c
h
e
c
k
l
i
s
t
:
f
o
r
r
e
s
e
a
r
c
h
i
n
s
t
i
t
u
t
i
o
n
s
•
Secret or sacred
material
•
What type of data is it?
•
Who should or shouldn’t
get access to this data?
•
Who can be consulted?
Access policy?
Cultural protocols?
Curatorial guidelines?
A
c
h
e
c
k
l
i
s
t
:
f
o
r
r
e
s
e
a
r
c
h
i
n
s
t
i
t
u
t
i
o
n
s
•
Offensive materials
•
What type of data is it?
•
What metadata can be
added to reflect this?
•
Who can be consulted?
Access policy?
Cataloging guidelines?
A
c
h
e
c
k
l
i
s
t
:
f
o
r
r
e
s
e
a
r
c
h
i
n
s
t
i
t
u
t
i
o
n
s
•
Governance and
management
•
How are institutional
policies developed,
overseen and reviewed?
•
How are institutional
processes developed,
overseen and reviewed?
Board membership?
Community liaison policy?
A
p
p
r
o
a
c
h
e
s
Information and Technical
I
n
f
o
r
m
a
t
i
o
n
a
c
c
e
s
s
•
Notices - statements where any data is sensitive or may
cause offense, or where gaps or paucity of information
are problematic.
•
Metadata - rich and draws on expert advice and domain
vocabularies.
•
Acknowledgements - statements of community support,
knowledge and rights.
T
e
c
h
n
i
c
a
l
a
c
c
e
s
s
•
Highly granular application access levels.
•
Security controls, e.g. registration, verification and
approval, password protection and authentication, or
encryption.
•
Data linking services, e.g. CHeReL.
T
a
k
e
a
w
a
y
Formalise information about data
custodianship and support of indigenous
research:
•
How decisions are made to collect or use data and
support of indigenous research.
•
What expert and relevant advice informs those
decisions and how that advice is sought.
•
What prior decisions have been made and why.
•
What policies and processes (informational and
technical access) are in place and why.
Michael Coghlan CC-BY-SA. Boomerang on rock.
http://www.flickr.com/photos/89165847@N00/11384257783/
This workshop is proposed to explore the development of a research data management policy in support of indigenous studies. Careful consideration of cultural protocols, ethics processes, and principles guiding the activities of a research institution need to inform that policy development. At the same time, it may also be important to consider the consequences of practical methodologies from other areas of research that may or not be applicable. Research methodologies such as de-identification and procedures for enabling data linking may enable critical health and wellbeing research in support of national policy development. However, these same methodologies may also be entirely inappropriate for other types of research where the data is culturally sensitive. What questions need to be asked and what information needs to be considered so that a research data management policy can be developed and effectively support indigenous study now and into the future?
Covering cultural rights, Indigenous data custodianship, policy developments, and ATSILIRN protocols, this presentation at the National Indigenous Studies Conference in 2014 highlights key issues and approaches in managing research data in Indigenous studies.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
Indigenous Studies Research Data Management Policy Breaking Barriers in Indigenous Research and Thinking National Indigenous Studies Conference, Canberra, 2014
http://www.intersect.org.au Ingrid Mason em: ingrid.mason@intersect.org.au tw: @1n9r1d
http://www.ands.org.au Ingrid Mason em: ingrid.mason@ands.org.au tw: @andsdata
Covering today Cultural rights and ATSILIRN protocols Key issues: data custodianship Policy and process: research data management Data custodianship and policy and process development and GERAIS guidelines Key questions: policy and process development Research data management: policy example (Monash) Formalising processes: example (NLNZ) what/how Approaches to support indigenous studies
Leonard John Matthews CC-BY-NC-SA. Indigenous Flag Art. http://www.flickr.com/photos/67953162@N00/4227603729/
ATSILIRN Protocols The protocols address: the recognition of the moral rights of Aboriginal and Torres Strait Islander peoples as the owners of their knowledge; other important issues arising from Aboriginal and Torres Strait Islander content and perspectives in documentary materials, media and traditional cultural property;
ATSILIRN Protocols They are a guide to good practice which will need to be interpreted and applied in the context of each organisation's mission, collections and client community.
Key Issues Data Custodianship
Key Issue - Policy Developments in both the digital context and in the Indigenous information context indicate the need for a coordinated policy and planning approach to deal with the issues. (Aboriginal and Torres Strait Islander Library, Information and Resource Network (ATSILIRN) protocols (2002). Digitisation and Internet, p27.)
Key Issue - Metadata Become aware of the issues surrounding cultural documentation and the need for cultural awareness training. ... Share information on initiatives involving cultural documentation. (Aboriginal and Torres Strait Islander Library, Information and Resource Network (ATSILIRN) protocols (2002). Intellectual Property, Marcia Langton, p4)
Key Issue - Process The development of accessible guidelines and protocols for library and information services and Indigenous communities and organisations involved in documentation and the provision of access to Indigenous materials is also indicated. (Aboriginal and Torres Strait Islander Library, Information and Resource Network (ATSILIRN) protocols (2002). Digitisation and Internet, p27.)
Policy and Process Research Data Management
Research data management is.. Purpose: data created or collected, accessed and used to support research. Institutional role: manager, overseer and enabler of access.
Research data management policy.. Governance needed over actions of: data collection access and use, and, research conducted.
Policy >> Process Connections between legal requirements and organisational principles and practice. Application to the organisation, staff or affiliates, the data, and the research.
Research Data Management Policies University examples arising out of the ANDS funded Seeding the Commons projects.
Take away Formalise information about data custodianship and support of indigenous research: How decisions are made to collect or use data and support of indigenous research. What expert and relevant advice informs those decisions and how that advice is sought. What prior decisions have been made and why. What policies and processes (information and technical
Data Custodianship Policy and Process Development
http://www.flickr.com/photos/49503155381@N01/2476673198/ Philippa Willitts CC-BY-NC. Didgeridoos Close-Up
Data custodianship Roles and agency Responsibilities Institutional governance and practice Policy and process development Key questions
Roles and agency around data Data custodian Community Research institution Researcher Roles may be mixed, e.g. Data custodian is a member of the Community or Research institution is also Data custodian.
Responsibilities around data Data custodian access Community Advocate/protect Research institution Researcher Provide Support research Use data
Research institution practices Practices governed by laws, policy, procedures, standards and protocols. Practices may relate to: research conducted, data curated, and community advocacy or protection.
Key questions Policy and Process Development
Pre-existing policy? Research approval and conduct Community liaison or consultation Archives or records management Collection or information management
Pre-existing processes? Access to information (within institution). Reuse of information (from other parties). Research project approvals (within institution or by other parties).
Institutional context Where will research data management policy sit in the institutional policy framework? Where will research data management processes flow across the institution?
Ethics or cultural protocols? Are there social mechanisms, e.g. processes for consultation or community representation, to support decision-making? Are there practice-based mechanisms, e.g. evaluation criteria, established precedents, curatorial and research guidelines to support decision-making?
Who needs to be involved? What parties need to be engaged so that high level policy statements can be readily embedded in and inform institutional processes? Internal representatives, external partners, community members, independent observers or experts.
RDM Policy Example Monash University
Policy Example - Monash The purpose of this policy is to ensure that research data is stored, retained, made accessible for use and reuse, and/or disposed of, according to legal, statutory, ethical and funding bodies requirements. Research Data Management Policy
Policy Statement - Monash The management of research data should be compatible with the University s commitment to the highest ethical standards in research, protecting the rights, dignity, health, safety and privacy of the community, including research subjects, and with its commitment to the welfare of animals and the integrity of the environment.
Procedure Example - Monash Research Data Management: Staff, Adjuncts and Visitors Procedures Parent Policy: Research Data Management Policy Research data management awareness Faculties, heads of academic units and supervisors responsible for performance development must take all reasonable steps to ensure on a regular basis that all researchers are aware in advance of their obligations under this policy and procedures and the guidelines provided on the Monash University Research Data Management website;
Planning Example - Monash Guidelines for Ethical Research in Australian Indigenous Studies, AIATSIS, 2nd ed., 2011. >> Outlines principles and provides advice around applying those principles.
Applying principles Managing research: use, storage and access. Principle 13: Plans should be agreed for managing use of, and access to, research results. Identify at the start of a research project all Indigenous people, organisations and communities who will need to be involved in determining strategies for access to research results. Agree on the rights to research results, their forms and presentation, and individual or community use of them. This may involve ongoing access to data or representations of the results of research through digital media. (Guidelines for Ethical Research in Australian Indigenous Studies. AIATSIS, 2nd ed., 2011, pages 15-16.)
Formalising processes Steps further: maintain support documentation capture decision-making and curatorial methods build up institutional practice, information and knowledge advise the research community this is how we support indigenous studies and the process by which access to data is enabled Outcomes are: make the link between policy and practice explicit enable clearer understanding about how access to data can be supported and ethical research is conducted
Process Research Data Management
http://www.flickr.com/photos/rustystewart/4475514877/ Rusty Stewart CC-BY-NC-ND. Ampilatwatja Walk Off.
Process is the test Is data access and use consistent with intent in the policy, any ethics approval, or conditions of the data captured or already deposited?
Example: NLNZ Access Policy Access Principle #3 "Access to resources from the collections of the Alexander Turnbull Library may be subject to restrictions agreed with the donor, vendor or creator of the resources. Approval to make such restrictions will be delegated from the National Librarian." (National Library of New Zealand, Access Policy, Explanatory Guidelines Supporting the Access Principles, page 5, no. 3)
Getting into the detail: security Access Principle #6 Access to resources from the collections may be restricted by the need to preserve and protect the item. The National Library will maintain appropriate levels of security for collections and may require researchers and reference users to register. (National Library of New Zealand, Access Policy, Explanatory Guidelines Supporting the Access Principles, page 5, no. 6)
Getting into the detail: description Access Principle #19 To better address information needs of Maori, enhancement of records on National Library databases will be undertaken where the subject of the material is in te reo Maori or provides unique information about iwi. (National Library of New Zealand, Access Policy, Explanatory Guidelines Supporting the Access Principles, page 6, no. 19)
Getting into the detail: community Access Principle #18 The commitment made by the National Library to the Treaty of Waitangi has significant implications for the use of recorded knowledge relating to New Zealand's tangata whenua. The needs of research and reference users of Maori resources are recognised as a priority for the National Library. Protocols (See Appendix 1) for the treatment of, and access to Maori resources have been developed with advice from experts including the National Library's Komiti Maori. (National Library of New Zealand, Access Policy, Explanatory Guidelines Supporting the Access Principles, page 6, no. 18)
Principles to consider and formalise Guardianship Relationships Attribution Cultural development (National Library of New Zealand, Access Policy, Appendix 1 - Principles for the care and preservation of Maori materials, page 7-8.)
Relationships The National Library seeks collaborative relationships with families and descent groups connected to taonga in its collections. These relationships are drawn on to make decisions about all aspects of the management of these items, including conservation, exhibition and attribution regardless of whether the Library is legally the owner or guardian of the item in the collection. (National Library of New Zealand, Access Policy, Appendix 1 - Principles for the care and preservation of Maori materials, page 7-8.)
Cultural development Staff, particularly those with responsibilities for decision making in the areas of conservation and intellectual property, will have access to kaumatua and or Maori staff with the ability to promote effective relationships with iwi and hapu. (National Library of New Zealand, Access Policy, Appendix 1 - Principles for the care and preservation of Maori materials, page 7-8.)
A checklist: to manage your data Policy Storage Metadata Licencing Ethics Identifiers principles secure and robust discovery and access reuse consent stable
A checklist: data custodianship Content and perspective Intellectual property Secret or sacred material Offensive materials Governance and management Staffing Education and training Awareness of people and issues Copying and repatriation
