IEEE 802 Future Venues 2020-2023 Report
Explore the future venues for IEEE 802 meetings from 2020 to 2023, including locations such as Atlanta, Montreal, Bangkok, Denver, Madrid, and more. Details on contract negotiations, executed contracts, and upcoming plans are provided in this comprehensive report.
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doc:802 EC-20/0048r0 March 2020 Executive Secretary Agenda Items November 2019 Plenary Jon Rosdahl IEEE 802 Executive Secretary jrosdahl@ieee.org EEE 802 Report Page 1 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 802 Exec Sec Agenda Items 4.03 II Current and Future Venue Report 10 Min EEE 802 Report Page 2 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 2020 Future Venues 15-20 March 2020 Hilton Atlanta, Atlanta, GA, USA 12-17 July 2020 Sheraton Centre Montreal, Montreal, Canada 8-13 November 2020 Marriott Marquis Queen s Park, Bangkok, Thailand 40th Anniversary Celebrations!! EEE 802 Report Page 3 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 2021 Future Venues 14-19 March 2021 Hyatt Regency Denver at Colorado Convention Center 11-16 July 2021 Marriott Madrid Auditorium 14-19 November 2021 Hyatt Regency Vancouver Contract Executed Contract under negotiations Contract executed EEE 802 Report Page 4 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 More approved Future Venues Committed Future Venues Contract Executed 2022 July 10-15 - Sheraton Centre Montreal 2023 Nov 12-17 Hawaiian Village (Oahu) 2027 Nov 14-19 Hawaiian Village (Oahu) Committed Future Venues Contract negotiations underway. 2021 July 11-16 Marriott Madrid, Spain 2023 July 9-14 Estrel, Berlin, Germany EEE 802 Report Page 5 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 November Future Venue planning as reported in AdHoc Report 2022 March: Hilton Buena Vista Palace 2023 March: Hyatt Regency Chicago For Backup keep Hyatt Regency Jacksonville on hold. But when we moved to the next slides I made a mistake and reversed the years. EEE 802 Report Page 6 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 2019 November Motions to Approve March 2022/2023 Venues * Motion #8 Move to approve The Hyatt Regency Chicago as the venue location for the March 2022 with the Hyatt Regency Jacksonville as an option to be held as an alternate backup. (Room Rate - $179.00; Min F&B $150,000,Mtg Space included in package) Moved Rosdahl Second Stanley Results Approved by voice vote without objection Motion Passes Reference Agenda Item #4.04 * Motion #9 Move to approve either The Hilton Orlando Disney Springs or the Hilton Buena Vista Palace hotels as the venue location for the March 2023 IEEE 802 Plenary. (Room Rate - $209 (includes resort fee we believe we can negotiate out. Min F&B $150,000; Mtg Space included in package) Moved Rosdahl Second Stanley Results Approved by voice vote without objection Motion Passes Reference Agenda Item #4.04 EEE 802 Report Page 7 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 Proposed Email Ballot #1 - Motion to Approve March 2022 Venue Move to approve the Hilton Buena Vista Palace hotels as the venue location for the March 2022 IEEE 802 Plenary. (Room Rate - $229.00 rate inclusive of the resort fee. 2% rebate on F&B. Min F&B $150,000; Mtg Space included in package 3150 room nights 150Mb $7500 Power $5k) Moved: Jon Rosdahl 2nd: Dorothy Stanley Note this supersedes November Motion #9 Contract has been executed. EEE 802 Report Page 8 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 The 2020 Hilton Atlanta Cancelation requires 2 Plenary Sessions. As part of the agreement for reduced Cancellations fees, the Hilton Atlanta is booking two new Plenary Sessions. 2023 March Hilton Atlanta Same basic terms as 2020 2025 March Hilton Atlanta Same basic terms as 2020 Plan to have both 2023 and 2025 contracts executed by end of the month. Working out details. EEE 802 Report Page 9 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 Proposed Email Ballot #2: Motion to approve 2023 and 2025 Venues Move to approve the Hilton Atlanta as the venue for 12-17 March 2023 and 9-14 March 2025 (basic terms similar to Contract for March 2020.) Moved: Rosdahl Second: Stanley EEE 802 Report Page 10 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 Proposed Email Ballot #3 - Motion to approve March 2024 Venue Motion: Move to approve The Hyatt Regency Chicago as the venue location for the March 2024 ( Room Rate - $179.00; Min F&B $150,000,Mtg Space included in package) Moved: Jon Rosdahl 2nd: Dorothy Stanley Note this supersedes November Motion #8 Hotel has been notified of the date change, but has not responded. EEE 802 Report Page 11 IEEE 802 March 16, 2020 Telecon
March 2020 doc:802 EC-20/0048r0 Future Venue Insight Future 802 Plenary Sessions in 2020: 15-20 March 2020 12-17 July 2020 8-13 November 2020 Hilton Atlanta, Atlanta, GA, USA Sheraton Centre Montreal, Montreal, Canada Marriott Marquis Queen s Park, Bangkok, Thailand Contract Status doc 802 EC-20/0001r0: Future Calendar I have been asked to post the 2020 IEEE-SA Calendar to Mentor for your reference. I have added the 802 (and 802W) meetings as well to show the combined calendar. 2020 Calendar: https://mentor.ieee.org/802-ec/dcn/19/ec-19-0042-03-00EC-2020-sasb-calendar-with-802-meetings-added.doc Note that the April-June IEEE-SA meetings have been changed to virtual meetings only. EEE 802 Report Page 12 IEEE 802 March 16, 2020 Telecon
