How to Track Changes in Word 2016 Documents
How to Track Changes in
Word 2016 Documents
https://www.groovypost.com/howto/track-document-changes-word-
2016/
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To start tracking changes, go to
the
Review
tab and click
Track
Changes
in the
Tracking
group (you
can also press
CTRL + SHIFT + E.
)
When Track Changes is
enabled, you will see a
balloon for each author
at the right-hand side of
the screen.
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Track Changes in Word
uses color coordination to
avoid confusion. The first
author is blue and the
second is red. When
additional authors make
edits, they will also be
assigned a unique color.
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If you want to add a comment on a word or
paragraph, highlight it then select
the
Review
tab and click
New Comment
in
the
Comments
group. Your comments will
then appear on the right side of the
document when the document is finalized;
you can turn them off.
One of the things you’ll notice
when you apply special
formattings such as Bold, Italic
or Underline, a comment is
automatically added to the
track changes
called
Formatted.
You can also customize how you
want balloons to appear on the
document. For instance, if you
want to see all the revisions that
have been added to the
document by each author,
click
Review
tab >
Show
Markup
menu
>
Balloons
>
Show revisions in
balloons.
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The Reviewing
Pane (
Review
>
Reviewing
pane
) lets you review all edits
by each author which you can
view vertically or horizontally
on the screen. You can click a
word or paragraph in the
Revisions pane, and it will
automatically navigate to that
part of the document.
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If you agree with the
changes that have been
made to the document,
you can Accept or
Reject them. Click the
Show Track Changes bar
highlight changes made
by the other author,
then go to
the
Review
tab, click
the
Accept
button to
confirm.
Tracking changes in Word 2016 allows you to monitor edits made by various authors in a document, assign unique colors to each author for clarity, add comments, customize balloon appearances, and review revisions efficiently using the Reviewing Pane.
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Presentation Transcript
How to Track Changes in Word 2016 Documents https://www.groovypost.com/howto/track-document-changes-word- 2016/
Enable Track Changes Enable Track Changes To start tracking changes, go to the Review tab and click Track Changes in the Tracking group (you can also press CTRL + SHIFT + E.)
When Track Changes is enabled, you will see a balloon for each author at the right-hand side of the screen.
Editing Editing Track Changes in Word uses color coordination to avoid confusion. The first author is blue and the second is red. When additional authors make edits, they will also be assigned a unique color.
Comments, Balloons & Comments, Balloons & Additional Editing Tools Additional Editing Tools If you want to add a comment on a word or paragraph, highlight it then select the Review tab and click New Comment in the Comments group. Your comments will then appear on the right side of the document when the document is finalized; you can turn them off.
One of the things youll notice when you apply special formattings such as Bold, Italic or Underline, a comment is automatically added to the track changes called Formatted.
You can also customize how you want balloons to appear on the document. For instance, if you want to see all the revisions that have been added to the document by each author, click Review tab > Show Markup menu > Balloons > Show revisions in balloons.
Revisions Revisions The Reviewing Pane (Review > Reviewing pane) lets you review all edits by each author which you can view vertically or horizontally on the screen. You can click a word or paragraph in the Revisions pane, and it will automatically navigate to that part of the document.
Accept or Reject Accept or Reject Changes made Changes made to document to document If you agree with the changes that have been made to the document, you can Accept or Reject them. Click the Show Track Changes bar highlight changes made by the other author, then go to the Review tab, click the Accept button to confirm.
