Higher Education Contract Analysis Overview
CoIT Contract Analysis
Team Members
Matthew Hamilton – Redlands CC
Von Royal - OSHRE
Darlene Hightower – OSU Stillwater
Maria Moccia-Wolff – OSU Stillwater
Steve Prater – Western Oklahoma State College
Chance Grubb – OU Norman
Our Charge
To establish a single contract thru the State Regents office that is accessible to all Oklahoma
Higher Education Institutions by July 1, 2015.
Successes so far:
- Adobe Contract Savings: $2.4M
◦
some would not have had access to ETLA without contract
- Lynda.com Contract Savings: $13,972.50
Analysis Overview
11 Institutions responded
8 included total spend
If people listed a vendor multiple times, they are counted each time (some vendors show 19
contracts)
We normalized the data as best we could without changing anything (resellers listed as
manufacturers, etc)
Common Contracts
Brief Analysis:
◦
Adobe – already done
◦
Jenzabar – in discussion
◦
Probably need to stay away from vendors that
are changeable (D2L, Blackboard)
◦
Looking for long term companies that are
foundational (Cisco, Jenzabar, Ellucian,
Microsoft)
Analysis of Cisco
BACKGROUND:
◦
As reported by 8 institutions, we have an annual spend of $3.2M with Cisco.
◦
11 institutions report buying Cisco products, but 3 did not report the amount.
◦
State Contract for Cisco – kicks back 1% rebate to state
◦
OU will be negotiating a contract to be effective July 1, 2015 with multiple 1 –
year renewals
Cisco Opportunity
OPPORTUNITY:
IMMIX is Cisco’s Contract holder. IMMIX responds to our RFP and becomes the contract holder
for Cisco for OU. The best discount they can legally document is 38% and perhaps add a 1%
rebate and/or training credits.
We work with our Cisco account executive to identify the resellers we want to have access to.
This list can be adjusted at anytime working with our account executive.
As we need to buy, we solicit quotes from the resellers on our list and select the best choice
(price, services, etc).
Any Higher Education institution in the state can purchase off our contract. We could discuss
the rebates being filtered back to the schools that participate based on their purchase volume.
Check out - immixgroup.com
Opportunities
Best opportunities:
◦
When a vendor can sell new services (where a school is now able to afford services unaffordable
before).
◦
Buying power can only be leveraged when schools buy together as one purchase.
Upcoming contracts are an opportunity because it is new spend.
◦
New Payroll requirements from state
◦
Security services/tools
◦
Storage
◦
Backups
◦
Virtualization
◦
ADA web compliance tools
Next Steps
Survey out to COIT membership
Two areas to focus:
◦
Gather information from institutions on short list of vendors
◦
Ideas for upcoming new contracts
Timeline:
◦
January 30, 2015 – send out survey
◦
February 10, 2015 – close survey
◦
March COIT meeting – final decision on direction
Feedback
Overview of a contract analysis project involving higher education institutions in Oklahoma, aiming to establish a single contract accessible to all institutions by July 1, 2015. The analysis includes information on contract savings, team members, common contracts, total spend, and specific vendor analysis like Cisco. Key findings on contract counts, total spend, and recommendations for vendor selection are highlighted.
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Presentation Transcript
Team Members Matthew Hamilton Redlands CC Von Royal - OSHRE Darlene Hightower OSU Stillwater Maria Moccia-Wolff OSU Stillwater Steve Prater Western Oklahoma State College Chance Grubb OU Norman
Our Charge To establish a single contract thru the State Regents office that is accessible to all Oklahoma Higher Education Institutions by July 1, 2015. Successes so far: - Adobe Contract Savings: $2.4M some would not have had access to ETLA without contract - Lynda.com Contract Savings: $13,972.50
Analysis Overview 11 Institutions responded 8 included total spend If people listed a vendor multiple times, they are counted each time (some vendors show 19 contracts) We normalized the data as best we could without changing anything (resellers listed as manufacturers, etc)
Count of Contracts 20 18 16 14 12 10 8 6 4 2 0
Total Spend $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0
Common Contracts Brief Analysis: Vendor Ellucian Cisco Oracle Microsoft Dell Avaya IBM Desire2Learn Jenzabar Blackboard Adobe Total Spend $3,336,208 $3,237,238 $3,095,699 $2,949,670 $2,222,448 $1,235,051 $1,056,767 $600,551 $428,318 $385,975 $343,592 Total Schools 5 11 6 12 7 4 6 6 4 6 8 Adobe already done Jenzabar in discussion Probably need to stay away from vendors that are changeable (D2L, Blackboard) Looking for long term companies that are foundational (Cisco, Jenzabar, Ellucian, Microsoft)
Analysis of Cisco BACKGROUND: As reported by 8 institutions, we have an annual spend of $3.2M with Cisco. 11 institutions report buying Cisco products, but 3 did not report the amount. State Contract for Cisco kicks back 1% rebate to state OU will be negotiating a contract to be effective July 1, 2015 with multiple 1 year renewals
Cisco Opportunity OPPORTUNITY: IMMIX is Cisco s Contract holder. IMMIX responds to our RFP and becomes the contract holder for Cisco for OU. The best discount they can legally document is 38% and perhaps add a 1% rebate and/or training credits. We work with our Cisco account executive to identify the resellers we want to have access to. This list can be adjusted at anytime working with our account executive. As we need to buy, we solicit quotes from the resellers on our list and select the best choice (price, services, etc). Any Higher Education institution in the state can purchase off our contract. We could discuss the rebates being filtered back to the schools that participate based on their purchase volume. Check out - immixgroup.com
Opportunities Best opportunities: When a vendor can sell new services (where a school is now able to afford services unaffordable before). Buying power can only be leveraged when schools buy together as one purchase. Upcoming contracts are an opportunity because it is new spend. New Payroll requirements from state Security services/tools Storage Backups Virtualization ADA web compliance tools
Next Steps Survey out to COIT membership Two areas to focus: Gather information from institutions on short list of vendors Ideas for upcoming new contracts Timeline: January 30, 2015 send out survey February 10, 2015 close survey March COIT meeting final decision on direction
