H2020 Support to PCP/PPI Projects - Participation and Roles
In the context of the Horizon 2020 framework, this information outlines the participation requirements and roles of beneficiaries in PCP/PPI projects. It details the minimum criteria for independent participants and public procurers, along with the various roles such as buyers group, lead procurer, third parties, and subcontractors. Additionally, eligible activities in PCP and PPI actions including preparation, execution, and follow-up stages are discussed.
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H2020 support to PCP/PPI projects in the framework of the WP 2016-17 Massimiliano Dragoni European Commission DG CNECT Innovation Unit
H2020 Requirements for PCP /PPI actions 2
Participation Requirements Minimum of 3 independent participants from 3 different MS or AC, of which minimum 2 public procurers (buyers group) from 2 different MS or AC Public procurers are contracting authorities or contracting entities as defined in the EU public procurement directives They can be complemented by other types of procurers that are providing services of public interest and share the same need to procure R&D or innovative solutions E.g. NGOs or private procurers Other entities may participate as direct beneficiaries on condition that they add value to the action, are not potential suppliers of solutions sought for by the PCP and have no other type of conflict of interest Assisting the procurers in the preparation, implementation and follow-up 3
Roles Beneficiaries All partners in the consortium Buyers group Procurers in the action that provide the financial commitments to undertake the PCP procurement Min 2 public procurers from 2 different Member States or associated countries Lead procurer Procurer appointed by buyers group to lead and coordinate the PCP procurement Third parties linked to beneficiaries E.g. Third parties (e.g. end-users such as fire brigade) putting resources (e.g. test sites, testers) at the disposal of the beneficiaries (e.g. the ministry of internal affairs that is the procurer for the fire brigades) to carry out the action Subcontractors Successful tenderers, selected by the buyers group & lead procurer as result of the PCP call for tender, to provide the R&D services (PCP). They do 'NOT' become partners in the MGA. 4
PCP and PPI actions - Eligible activities Preparation stage Preparation of one joint PCP or PPI procurement per action Open market consultation /verification of market readiness to meet procurement need Outcome Agreed common tender specifications + Joint procurement agreement Confirmation of availability of financial commitments to start PCP/PPI Execution stage Joint procurement of the R&D services (PCP) or innovative solutions (PPI) Follow-up of suppliers and validation of results PCP: Validation/comparison of the performance of the competing PCP solutions against jointly defined criteria in real-life operational conditions PPI: Evaluation of results of deploying and operating the procured solutions in real-life operating conditions Dissemination/exploitation of results Other coordination/networking activities relevant to the action (e.g. preparation of follow-up PPI, contribution to standardisation / regulation / certification) 5
One joint PCP coordinated by the lead procurer In their proposal, consortium shall have already identified one concrete procurement need as proposed focus for the PCP that is identified as a common challenge in the innovation plans of the buyers group and requires R&D! One joint call for tender published EU wide One joint evaluation of offers One lead procurer awarding all contracts in the name and on behalf of all procurers in buyers group Each winning tenderer gets: 1 framework agreement to participate in the PCP + one specific contract per PCP phase (solution design, prototyping, testing) One joint total budget (grouping financial commitments of all procurers in buyers group) from which all R&D providers are paid But, actual payments can be carried out centralised or distributed Either all R&D providers paid by the lead procurer Or each R&D provider paid pro rata by each procurer in the buyers group according to the share of each procurer's contribution to the common pot Also supervising suppliers and testing of solutions can be centralised or distributed Choice between testing all solutions of all R&D providers in 1 procurers site or on several sites procurers sites etc 6
One joint PPI coordinated by the lead procurer In their proposal, consortium shall have already identified one concrete procurement need as proposed focus for the PPI that is identified as a common challenge in the innovation plans of the buyers group and does not require R&D! One joint call for tender published EU wide (unless PPI procures limited set of prototypes / test products developed during PCP, then negotiated procedure without publication foreseen in public procurement directives possible) One joint evaluation of offers But contract award can be centralised or distributed Either one lead procurer awarding all contracts to all suppliers on behalf of all procurers in the buyers group Or one lead procurer only awarding a framework contract with lots (lots per procurer) to each supplier, and each individual procurer awarding (a) specific contract(s) for his lot(s) to the supplier(s) delivering the solution(s) he buys This means same core functionality and performance characteristics for solutions procured by all procurers, but possible additional local functionality for each procurer Also supervising suppliers and payments can be centralised or distributed 7
PCP and PPI actions EU contribution Reimbursement rate direct costs: Max 90% respectively 35% of eligible costs for PCP respectively PPI actions Eligible direct costs to carry out eligible activities defined in WP include: - Price of the R&D services (PCP) or innovative solutions (PPI) procured (if procurement conducted in compliance with requirements in Annex E WP) - Eligible coordination and networking activities - May include in-kind contributions (e.g. third parties putting resources at disposal of beneficiaries e.g. for testing of solutions) - VAT is an eligible cost unless for beneficiaries that can deduct it Requested reimbursement for coordination and networking activities can comprise max 30% (for PCP) / max 50% (for PPI) of total requested grant Plus 25% for indirect costs. But, no indirect costs on the price of the PCP/PPI procurement or on 3rd party resources not used at the beneficiary premises Pre-financing:Yes, 1st pre-financing at start project for costs for preparation stage, 2nd pre-financing before execution stage for rest of costs (incl. call for tender) 8
Structure of the proposal according to evaluation criteria Cover page 1. Excellence - State of the art - Clarity & pertinence of objective of the PCP/PPI common challenge - Progress beyond state of the art - Credibility of the proposed approach (check scope with call topic) 2. Impact - Expected impacts (check those under topic calling for PCP/PPI) - Measures to maximise impact 3. Implementation - Project Plan: work plan, work packages, deliverables, milestones - Management structure and decision making procedures - Consortium as a whole - Resources to be committed 4. Consortium Members - Participants and third parties 5. Ethics and security (optional) For sections 1,2,and 3 together Page limit: max 90 pages 9
OVERVIEW UPCOMING H2020 CALLS ON INNOVATION PROCUREMENT (PCP+PPI) IN 2016-2017
2016-2017 calls in support of PCP and PPI From "draft WPs" 2016 (~40 M ) PCP actions E-health: 18 M (PM-12) ICT based solutions for any area of public interest: 4 M (ICT-34) Earth observation: 3 M (EO-2) PPI actions ICTs Ageing: 10,5M (PM-13) CSA actions Urban transport deployment: 2M (MG-4.4) Climate environment- raw materials - resource efficiency: part of larger call (SC5-27) Civil protection: 1,5M (2-DRS) 2017 (~84 M ) PCP actions Robotics smart cities: 7 M (ICT-27(d)) Soil decontamination: 5 M (SC5-26) Broadband coms security: 10 M (4-DRS) Forensics: 10 M (9-FCT) Border control: 10 M (13-BES) PPI actions E-health standards: 8,26 M (PM-19) Supercomputing: 26 M (EINFRA-21) Energy efficiency: part of larger call (EE-19) CSA actions Competence centers & procurer networks any area preparing PCP/PPIs: 4 M (ICT-33) PCP actions: co-finance (90%) actual procurement cost for joint PCPs + coordination costs PPI actions: co-finance (35%) actual procurement cost for joint PPIs + coordination costs CSA actions: co-finance (100%) only coordination costs e.g. procurer networks preparing future PCPs/PPIs 11
Calls for PCP actions Call deadlines in red Health Work program PM-12: E-health innovation in empowering the patient ( 18M; 16 Feb 2016) ICT Work Program ICT-34: Open to ICT based solutions for any area of public interest ( 4M; 12 Apr 2016) ICT-27(d): Robotics based solutions for smart city applications ( 7M; 25 Apr 2017) Space Work program EO-2: Downstream earth observation services for public sector ( 3M; 3 Mar 2016) Climate Work program SC5-26: Soil decontamination ( 5M; 7 Mar 2017) Security Work Program 4-DRS: Broadband communication systems for disaster resilience ( 10M; 24 Aug 2017) 9-FCT: Forensic tools/techniques for fight against crime/terrorism ( 10M; 24 Aug 2017) 13-BES: Next generation info systems for border/external security ( 10M; 24 Aug 2017) 12
Calls for PPI actions Call deadlines in red Health Work program PM-13: Deployment of ICT solutions for active/healthy ageing ( 10,5M; 16 Feb 2016) PM-19: Uptake of standards for exchange of digital health records ( 8,26M; 14 Ma 2017) Research infrastructure Work Program EINFRA-21: Deploying innovative High Performance computing systems platform driven e-infrastructure innovation ( 26 M; 20 Sept 2016) Energy Work Program EE-19: Deploying innovative solutions for energy efficiency (part of larger call of 47M; 7 June 2017) 13
Calls for Coordination and Support Actions Call deadlines in red ICT Work Program ICT-33(a): European wide networks of public procurers preparing future PCPs or PPIs in any area of public interest that requires ICT based solutions ICT-33(b): European wide networks of competence centers on innovation procurement ( 4M for ICT-33 (a) and (b) together; 25 Apr 2017) Transport Work Program MG-4.4: Facilitating PPI on sustainable transport and mobility solutions in urban areas ( 2M; 26 Jan 2016) Climate Work program SC5-27: Preparing PCPs and PPIs in climate action, environment, resource efficiency, raw materials (part of a larger call of 8,55 M; 8 Mar 2016) Security Work Program 2-DRS: Situational awareness systems to support civil protection preparation and operational decision making for disaster resilience ( 1,5 M; 25 Aug 2016) 14
ICT-27(d): Robotics based solutions for smart city applications ( 7M; 25 Apr 2017) Actions will aim at but not be limited to one or several of the following topics: waste management, transport (with focus on smart mobility), the provision of city-wide utilities and services, the provision of healthcare, social care and education (including social innovation). Actions will be expected to show how the PCP instrument and procurers will be mobilised to develop new robotics related solutions in a smart cities context. 15
ICT Work Program ICT-34: Open to ICT based solutions for any area of public interest ( 4M; 12 Apr 2016) - Joint pre-commercial procurement by group of public procurers in any area of public interest with shared need for ICT based solution - Open to proposals requiring improvements on 1 ICT technology field & end-to-end solutions needing combinations of various ICT technologies -Modernization of public services whilst opening opportunities for industry & researchers to take international leadership in new markets 16
SC5-27: Preparing PCPs and PPIs in climate action, environment, resource efficiency, raw materials (part of a larger call of 8,55 M; 8 Mar 2016) Proposals should engage public and/or private procurers from each country participating (at national, regional or local level) that have responsibilities and budget control in the relevant area(s). The network(s) of public procurers should contribute to: creation of a critical mass of procurers of solutions and services in the area of Societal Challenge 5, which would be able to penetrate the market; leverage of additional investment in research and innovation; increased awareness and successful use of public procurement by procurers to boost innovation; reduced fragmentation of public sector demand via creation of a network(s) of public procurers capable of collectively implementing PCPs and/or PPIs. 17 Duration 12 months
ICT-33(a): European wide networks of public procurers preparing future PCPs or PPIs in any area of public interest that requires ICT based solutions ( 4M for ICT-33 (a) and (b) together; 25 Apr 2017) The objective is : to support the creation of European wide networks of procurers (European Public Procurers networks) that define together an innovation procurement roadmap, identifying shared procurement needs in the near term (relevant for PPI) as well as mid-to-long term (relevant for PCP) in areas of common European interest. 18
Moltes grcies per la vostra atenci Massimiliano Dragoni Innovation Unit DG CNECT European Commission massimiliano.dragoni@ec.europa.eu 19
