Groundwater Recharge Station Project
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•
Rhonda Willson
•
Construction Administrator, Procurement & Contract Services
•
209-667-3730
•
rwillson@csustan.edu
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Notice to Contractors
•
Scope of Work
•
Sample Forms
•
Important Information
•
Questions
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The Trustees of the California State University will receive sealed bid
proposals in the Mary Stuart Rogers Building, Room 270, for furnishing all
labor and materials for construction of the Groundwater Recharge Station
Project, Project Number 21-381, for the California State University,
Stanislaus.
•
Proposals will be received in the above-mentioned room until 2:00 p.m. on
Thursday, October 19, 2023, in accordance with the contract documents, at
which time the proposals will be publicly opened and read.
•
The engineer for the project is Adam Merrill, Principal Engineer with Siegfried
Engineers;
amerrill@siegfriedeng.com
(209) 337-7717.
•
Campus construction budget estimate for the project is $1,750,000.00.
•
Project Duration is 120 calendar days
•
Liquidated damages are $3,000.00 per day
•
All questions are due in writing on Monday, October 9, 2023, by 5:00 PM.
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Each bidder offering a proposal must comply with Bidding provisions of
Article 2.00 et seq. in the Contract General Conditions. Bidders must be
prequalified with the Trustees and submit their prequalification applications
no less than ten (10) business days prior to the bid due date.
•
To apply, Bidders shall go to the following “PlanetBids” website, register, log
in and then select the Prequalification tab. “California State University, Office
of the Chancellor, Vendor Portal”
(
https://www.planetbids.com/portal/portal.cfm?CompanyID=15331
).
•
Direct any prequalification questions to the Trustees’ Prequalification
Administrator at
cocm.prequal@calstate.edu
.
•
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d
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Plans and specifications may be seen at the Capital Planning & Facilities
Management office of the University or the e-ARC Plan Rooms.
•
Plans and specifications may be obtained after the required non-refundable
payment of $160.00 per physical set or $75.00 per digital set has been
made, by requesting them from ARC at
www.e-ARC.com/ca/modesto
, or
calling the ARC Modesto location at (209) 524-2924 and asking for the
PlanWell Department.
•
The Trustees require the successful bidder to achieve three percent (3%)
DVBE participation in contracting construction projects as established in the
bidding documents, and bidders shall identify the DVBEs to be used to
satisfy this requirement in their bids. Bidders shall contact the Trustees’
DVBE Coordinator at
rwillson@csustan.edu
.
•
Each bidder shall be familiar with all the provisions of the Contract General
Conditions and Supplementary General Conditions, especially the Insurance
Requirements for the CSU Builders Risk Insurance Program (BRIP) and for
the CSU Owner-Controlled Insurance Program (OCIP). This project will be
enrolled into the BRIP.
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This project is a public works project and is subject to prevailing wage rate
laws (Contract General Conditions, Article 4.02). All contractors and all tiers
of subcontractors who will work on this project shall register to bid and work
on public works projects with the Dept. of Industrial Relations and maintain
current this registration pursuant to Labor Code section 1725.5. For more
information, go to
http://www.dir.ca.gov/Public-Works/PublicWorks.html
.
•
It will be the responsibility of each bidder to obtain a bid proposal package in
sufficient time to fulfill requirements therein. Bid proposal packages are
obtainable only by prequalified contractors, who have attended the
mandatory pre-bid conference and are licensed in the State of California with
an “A” or “B” license, and who are registered with the DIR to bid public works
projects.
•
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The project consists of modifications to the existing lawn area, as
delineated on the project drawing set. Demolition includes excavation
and removal of the existing landscaping, tree(s), irrigation, and
subgrade to accommodate a groundwater recharge basin. New work
includes installation of a pump system consisting of three pumps within
a fenced enclosure with privacy slats. The pump system shall be
connected to the existing Warriors Pond discharge pipe with the option
to bypass the proposed pump system.
All new controls shall be connected to the existing system for control
and monitoring by central plant facility staff.
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Information obtained verbally from any source has no contractual authority,
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•
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Bidders may submit the bid security in one (1) of the following forms:
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Cashier’s check or Certified check -
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Bidder’s bond.
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The Trustees shall not consider any bid unless Bidder encloses one of these
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•
California state law requires that its state agencies achieve three (3) percent
participation for disabled veteran business enterprises (DVBE) in state contracts.
Failure of the Bidder to comply with the DVBE requirement will cause the
Trustees to deem the bid nonresponsive and the Bidder to be ineligible for award
of Contract.
•
Incentive
•
In accordance with Government Code section 14838(f) and Military and Veterans
Code sections 999.5(a) and 999.5(d), the Trustees are granting a bid incentive
for bid evaluation purposes only to Bidders that exceed the three percent DVBE
participation requirement. The level of DVBE incentive will correlate to the level
of participation; that is, the more DVBE participation proposed, the higher the
incentive. The bid incentives are as follows:
DVBE Participation
Incentive
•
3.00% to 3.99%
None
•
4.00% to 4.99%
1%
•
5.00% to 5.99%
2%
•
6% or more
3%
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a. Time of the Essence.
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All time limits specified in this Contract are of the essence of the Contract.
•
b. Starting and Completion Date.
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The Trustees shall designate in the Notice to Proceed the starting date of the
Contract on which the Contractor shall immediately begin and thereafter diligently
prosecute the Work to completion. The Contractor agrees to complete the Work
on the date specified for completion of the Contractor’s performance in the
Contract unless the Trustees adjust such time in writing, by change order. The
Contractor may complete the Work before the completion date if it will not
interfere with the Trustees or their other contractors engaged in related or
adjacent Work. The Trustees shall regard the Work as completed on the
acceptance date noted on the Trustees’ Notice of Completion, and the Trustees
consider this acceptance date as the date that starts the guarantee period as
defined in Article 8.06, Guarantee
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The California State University
The Groundwater Recharge Station Project, Project Number 21-381, at California State University, Stanislaus involves the construction of a groundwater recharge station. The notice to contractors provides details on bid proposals, project scope, budget estimate, project duration, and prequalification requirements. Bidders must adhere to specific guidelines and submit necessary documentation for consideration. Access to plans and specifications can be obtained for a fee, and successful bidders are required to achieve a three percent DVBE participation in contracting. For more information, contact the designated administrators.
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Presentation Transcript
Groundwater Recharge Station Project Project Number 21-381
Introductions Rhonda Willson Construction Administrator, Procurement & Contract Services 209-667-3730 rwillson@csustan.edu
Presentation Overview Notice to Contractors Scope of Work Sample Forms Important Information Questions
Notice to Contractors The Trustees of the California State University will receive sealed bid proposals in the Mary Stuart Rogers Building, Room 270, for furnishing all labor and materials for construction of the Groundwater Recharge Station Project, Project Number 21-381, for the California State University, Stanislaus. Proposals will be received in the above-mentioned room until 2:00 p.m. on Thursday, October 19, 2023, in accordance with the contract documents, at which time the proposals will be publicly opened and read. The engineer for the project is Adam Merrill, Principal Engineer with Siegfried Engineers; amerrill@siegfriedeng.com (209) 337-7717. Campus construction budget estimate for the project is $1,750,000.00. Project Duration is 120 calendar days Liquidated damages are $3,000.00 per day All questions are due in writing on Monday, October 9, 2023, by 5:00 PM.
Notice to Contractors cont. d Each bidder offering a proposal must comply with Bidding provisions of Article 2.00 et seq. in the Contract General Conditions. Bidders must be prequalified with the Trustees and submit their prequalification applications no less than ten (10) business days prior to the bid due date. To apply, Bidders shall go to the following PlanetBids website, register, log in and then select the Prequalification tab. California State University, Office of the Chancellor, Vendor Portal (https://www.planetbids.com/portal/portal.cfm?CompanyID=15331 ). Direct any prequalification questions to the Trustees Prequalification Administrator at cocm.prequal@calstate.edu. Note: You cannot bid without attending the mandatory job walk and submitting your prequalification letter to the Construction Administrator. You will need to email your pre-qualification letter to rwillson@csustan.edu in order to receive the bid packet. Failure to request the formal bid packet and usage of the watermarked documents in the bid book will result in an automatic rejection and you will be deemed non-responsive for the bid event.
Notice to Contractors cont. d Plans and specifications may be seen at the Capital Planning & Facilities Management office of the University or the e-ARC Plan Rooms. Plans and specifications may be obtained after the required non-refundable payment of $160.00 per physical set or $75.00 per digital set has been made, by requesting them from ARC at www.e-ARC.com/ca/modesto , or calling the ARC Modesto location at (209) 524-2924 and asking for the PlanWell Department. The Trustees require the successful bidder to achieve three percent (3%) DVBE participation in contracting construction projects as established in the bidding documents, and bidders shall identify the DVBEs to be used to satisfy this requirement in their bids. Bidders shall contact the Trustees DVBE Coordinator at rwillson@csustan.edu . Each bidder shall be familiar with all the provisions of the Contract General Conditions and Supplementary General Conditions, especially the Insurance Requirements for the CSU Builders Risk Insurance Program (BRIP) and for the CSU Owner-Controlled Insurance Program (OCIP). This project will be enrolled into the BRIP.
Notice to Contractors cont. d This project is a public works project and is subject to prevailing wage rate laws (Contract General Conditions, Article 4.02). All contractors and all tiers of subcontractors who will work on this project shall register to bid and work on public works projects with the Dept. of Industrial Relations and maintain current this registration pursuant to Labor Code section 1725.5. For more information, go to http://www.dir.ca.gov/Public-Works/PublicWorks.html . It will be the responsibility of each bidder to obtain a bid proposal package in sufficient time to fulfill requirements therein. Bid proposal packages are obtainable only by prequalified contractors, who have attended the mandatory pre-bid conference and are licensed in the State of California with an A or B license, and who are registered with the DIR to bid public works projects. The bid packages must be requested from the University by contacting Rhonda Willson via email at: rwillson@csustan.edu . You must provide your CSU Prequalification letter as part of this request.
Scope of Work The project consists of modifications to the existing lawn area, as delineated on the project drawing set. Demolition includes excavation and removal of the existing landscaping, tree(s), irrigation, and subgrade to accommodate a groundwater recharge basin. New work includes installation of a pump system consisting of three pumps within a fenced enclosure with privacy slats. The pump system shall be connected to the existing Warriors Pond discharge pipe with the option to bypass the proposed pump system. All new controls shall be connected to the existing system for control and monitoring by central plant facility staff.
Important Information Clarification during Bidding: The Bidder shall examine the Site, Plans, Bid Documents and Specifications in preparing the bid and shall report to the Architect and/or the University any omissions, discrepancies, or errors found. Information obtained verbally from any source has no contractual authority, may not be relied upon, and shall have no standing in any event that may occur. 2.06(c) Bidder s Security: All Bidders shall present bids under sealed cover and have enclosed an amount equal to at least ten (10) percent of the total amount bid, including alternatives (if additive), as bid security. Bidders may submit the bid security in one (1) of the following forms: Cashier s check or Certified check - Made payable to the Trustees Bidder s bond. The Trustees shall not consider any bid unless Bidder encloses one of these forms of bid security. If the bid security is a bond, a corporation authorized as an admitted surety insurer to issue surety bonds in California shall execute that bond, and it shall be executed on the form prescribed by the Trustees.
Important Information cont. d Preference for Small Businesses: The Trustees shall give a small business preference or bid advantage of five percent up to a maximum of $50,000 to contracting firms that have been certified as a Small Business by the Office of Small Business & DVBE Services, in the Procurement Division of the Department of General Services. Small Business Five Percent Bid Advantage: The Trustees calculate the five percent small business preference as a percentage of the lowest responsive bidder s bid. For bid evaluation purposes only, if the lowest responsive bidder is a California certified small business, the Trustees will not calculate the five percent bid advantage for any bidders. Preference for Non-small Businesses: The application of the five percent small business bidding preference is also extended to any non-small business that commits to subcontracting at least 25% of its net bid price to California certified small businesses and/or microbusinesses.
Important Information cont. d 2.13 Disabled Veteran Business Enterprise Participation Requirement and Incentive: California state law requires that its state agencies achieve three (3) percent participation for disabled veteran business enterprises (DVBE) in state contracts. Failure of the Bidder to comply with the DVBE requirement will cause the Trustees to deem the bid nonresponsive and the Bidder to be ineligible for award of Contract. Incentive In accordance with Government Code section 14838(f) and Military and Veterans Code sections 999.5(a) and 999.5(d), the Trustees are granting a bid incentive for bid evaluation purposes only to Bidders that exceed the three percent DVBE participation requirement. The level of DVBE incentive will correlate to the level of participation; that is, the more DVBE participation proposed, the higher the incentive. The bid incentives are as follows: DVBE Participation 3.00% to 3.99% 4.00% to 4.99% 5.00% to 5.99% 6% or more Incentive None 1% 2% 3%
Important Information cont. d The DVBE incentive may not exceed $100,000. When used in combination with the Small Business Preference, the cumulative adjustment amount shall not exceed $100,000. If the lowest responsive, responsible bid is a California certified small business, for bid evaluation purposes only, the only bidders eligible for the incentive will be California certified small businesses. 3.01 Award of Contract: If the Trustees deem the acceptance of the lowest responsible bid or bids is not in the best interests of the State, the University may reject all bids. If the Trustees accept the bid and award the Contract, the Trustees award shall be made to the lowest responsible Bidder whose proposal complies with all the requirements prescribed (Public Contract Code section 10780). Such award shall be made within sixty (60) Days after the opening of the proposals. 3.03 Contract Bonds: The successful Bidder shall furnish, for each Contract counterpart signed, two surety bonds in the form prescribed by the Trustees. Each bond shall be in an amount equal to 100 percent of the awarded Contract price and executed by an admitted surety insurer licensed in the State of California and listed in the latest published United States Treasury Department list of Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies.
Important Information cont. d 4.08 Contractor s Responsibility for the Work: The Contractor shall be responsible for all Work performed under this Contract, and no subcontractor will be recognized as such. For purposes of assessing responsibility to the Contractor, all persons engaged in the Work shall be considered employees of the Contractor. The Contractor shall give its personal attention to the fulfillment of the Contract and keep all phases of the Work under its control. 4.15 Contract Time a. Time of the Essence. All time limits specified in this Contract are of the essence of the Contract. b. Starting and Completion Date. The Trustees shall designate in the Notice to Proceed the starting date of the Contract on which the Contractor shall immediately begin and thereafter diligently prosecute the Work to completion. The Contractor agrees to complete the Work on the date specified for completion of the Contractor s performance in the Contract unless the Trustees adjust such time in writing, by change order. The Contractor may complete the Work before the completion date if it will not interfere with the Trustees or their other contractors engaged in related or adjacent Work. The Trustees shall regard the Work as completed on the acceptance date noted on the Trustees Notice of Completion, and the Trustees consider this acceptance date as the date that starts the guarantee period as defined in Article 8.06, Guarantee
