Grant Management Meeting Highlights and Procedures for Federal Grants

G-MUG Meeting November 16, 2020

Welcome One Word Question: If you could have any famous figure (dead or alive) at your table for Thanksgiving, who would you choose?

Agenda for Today Welcome (5 min) Written Procedures on Allowability (15 min) Carrie Mulcaire BSO Update (10 min) Delana Miller Grant Management Training - Fall 2020 (10 min) Carrie Mulcaire Future Grant Opportunities (10 min) -Carrie Mulcaire Purchasing Update (10 min) Michael Robins / Gale Stevens Discussion of Grant Management Needs (10 min) -Terrence

Written Procedures on Allowability Carrie Mulcaire

Written Procedures on Allowability For federal grants, Cabrillo is required to have written procedures for determining the allowability of costs prior to claiming grant funds [2 CFR Part 200.302(b)(7)] Grant Program Directors are responsible for vetting all costs for allowability allowed in grant award terms & conditions & according to cost principles of Uniform Guidance Importance of reviewing allowability in terms of: Uniform Guidance & federal regulations of agency (EDGAR) Terms & conditions of federal award State & local regulations District policies Unallowable costs on federal grants are included in procedures Eight factors of Allowability

Factors on Allowability for Grants Necessary (it meets an important program objectives), reasonable (prudent person standard), and allocable (the extent the charges benefit the grant); Comply with the cost principles of Uniform Guidance & the federal award Be consistent with procedures that apply to federal & non-federal activities Be accorded consistent treatment as either direct or indirect costs. Be determined in accordance with GAAP Not be included as a cost or used to meet cost sharing or matching reqs. Be adequately documented Be incurred during approved budget period.

Location of Written Procedures on Allowability GO TO: P:\President_PUBLIC\Grant Office_PUBLIC Upcoming FTLF Webinar on Allowability December 2020

BSO Update Delana Miller

Grant Management Training Fall 2020 Carrie Mulcaire

Upcoming Grant Management Training As part of IEPI mini-PRT, Grants Office purchased FTLF* webinar trainings that provide grant management training on key topics. Schedule : Nov 19, 1-2:30 pm Grant Management 101 Dec 1, 2020 pm, 1-2:30pm Part 1: Allowable Costs, Cost Allocation, and Indirect Cost Rates Dec 10, 2020, 1 2:30pm Part 2: Allowable Costs, Cost Allocation, and Indirect Cost Rates *Feldesman, Tucker, Leifer, & Fidell (FTLF) has 3 webinars

Future Grant Opportunities Carrie Mulcaire

Upcoming Grants Pursuits Focus Increase the # of Latino and low-income students attaining degrees in STEM Suicide Prevention & Mental Health Instit. Grant to increase the # of Latino & low-income students attaining degrees Increase the # of youth from disadvantaged backgrounds to succeed in higher ed Expand Nurse Residency Program (NRP) in new practice areas for nurse shortages To enhance undergrad STEM and increase the # of Latino students in being successful in STEM To assist IHEs in diversifying the nation s STEM workforce by increasing # of STEM BS and MS degrees awarded to URM Grant Program Amount Deadline $6 million ($1.2 mil/yr for 5 years) Title III (DoED) Spring 2021 SAMHSA Title V (DoED) Early Spring 2021 $3 million ($600K/yr for 5 years) $1.27 million ($253,000 for 5 years) Spring 2021 TRIO Talent Search Spring 2021 Nursing Education Investment Fund $220K for 2 years April 2021 Up to $400K for 2 years Jan 2021 & Aug 2021 NSF IUSE HSI $500K to $700K /yr for 3-5 years NSF LSAMP Nov 20, 2020

Federal Grants Pursuits Grant Program EDA s Economic Adjustment Assistance National Endowment for the Arts - Art Works Institute of Museum & Library Studies USDA s Hispanic-Serving Institutions Education Grants Program (HSI) Focus Amount Deadline Help with small business assistance such as establishing a RLF loan fund supports public engagement with, and access to, various forms of excellent art Planning grants for developing a diverse workforce of librarians Quarterly as they have appropriations Up to $ 2 million Up to $100K Feb 2021 Prelim Apps in Fall; Final app in March Up to $100K To promote and strengthen the ability of HSI to carry out higher ed programs in the food and agricultural sciences Up to $1 million January 28, 2021 Scholarship Grants Grant Program Focus Amount Deadline Scholarships STEM majors, professional identity development, research and evaluation An undergraduate scholarship grant program is to increase the multicultural diversity of the food and agricultural scientific and professional workforce, $1 million ($200K for 5 years) Due: Mar 25, 2020 NSF S-STEM USDA s Higher Education Multicultural Scholars Program Up to $200K May 17, 2021

Purchasing Update Michael Robins & Gale Stevens

Discussion of Grant Management Needs & Agenda Topics for Future Meetings Terrence Willett

Next G-MUG Meeting February 22, 2020 10am 11:30am