Fulton County WEX Program Training Guidelines
The Fulton County Government provides guidelines for its WEX Program Training, outlining the requirements for issuance, allowable and prohibited purchases, compliance measures, user department responsibilities, and enforcement actions for misuse. Key points include eligibility criteria, fuel card application procedures, mandatory training, monitoring of transactions, and consequences for violations. Adherence to these guidelines ensures responsible usage of WEX fuel cards by county employees and elected officials.
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WEX PROGRAM TRAINING M AY 1S T, 2 0 2 3 FULTON COUNTY GOVERNMENT 141 Pryor Street Atlanta GA 30303 (404) 612-4000
Qualifying for Issuance Must be a County Employee or Elected Official Completion of the Fuel Card Application Process Signed PIN and User Agreement Form Completion of the Fuel Card Use and Training Program Completion of the WEX Card Approval and receipt of Acknowledge Agreement All participates must complete an on-line annual training recertification FULTON COUNTY GOVERNMENT 2
Allowable Purchases Cards shall only be used to purchase fuel for Fulton County owned vehicles used for official business WEX Cards are not to be used if within 10 miles of a County fueling site Prohibited WEX Card Purchases Personal purchases of any kind Cash advances Gift cards Alcoholic beverages Tobacco products Food or snacks FULTON COUNTY GOVERNMENT 3
Compliance DREAM o Perform ongoing review of all fuel transactions o Establish fuel card limits based on budget approvals o Report suspicious or fraudulent use of the cards o Activate or deactivate cardholders in the system o Review all invoices and transaction logs o Submit monthly charge statements to departments o Prepare chargeback reports to bill user departments FULTON COUNTY GOVERNMENT 4
User Departments Require employees to attend WEX Fuel Card training Must review monthly records of all fuel card transactions Contact DREAM regarding any discrepancies Department WEX Card Coordinator completes WEX Monthly Log and Transaction Summary 5
Enforcement Any misuse of the card will result in disciplinary action and suspension of the WEX Fuel Card: Users who fail to document use and transactions Repeated failure to document correct odometer readings when fueling Prohibited purchases Suspected of possible user fraud, misuse, or abuse of the fuel card Repeated failure to utilize County fueling site if within 10 miles proximity of County fueling site location 6
Enforcement continued Fulton County Personnel Policy and Procedure 209- 16 (Travel, Training, Parking, and Automobile Allowance/Mileage Reimbursement), [a] gasoline credit card issued by the County should be used only for the purchase of gasoline when utilizing a County- owned vehicle for official County business. The embezzlement or misappropriation of County funds via the unauthorized of a fuel card is grounds for immediate dismissal under the Fulton County Standards of Conduct Policy and Procedure (333-16) and Article 4.C. of the Discipline for Classified Employees Policy and Procedure (305-16) 7
How to use the WEX Fuel Card The process is simple! Your fleet card works similar to a charge card with a few minor differences. Here are some simple things to remember: Before your first trip, get your unique driver ID number from your manager and have it handy when you pull into the fueling station When you pull into an accepting fueling station, record your vehicles odometer reading Swipe the card that is assigned to your vehicle, enter the odometer reading, enter your driver ID number, then fill the tank 8
