Exploring the NDSR Model Replication in Boston

BOSTON LYRASIS Preservation Town Hall, June 24, 2014 * Andrea Goethals, Harvard Library

Agenda Replicating the NDSR Model in NYC & Boston NDSR Boston Applying the Model s Concepts More Generally

Replicating & Testing the Model IMLS-funded grants to test model in New York (METRO) and Boston areas (Harvard / MIT)

Replicating What Exactly? Resident cohort model Resident eligibility and application requirements Single institution administrating residency Distributed hosts within the same metropolitan area Residency structure Core curriculum

Boston Model Expansions Extended curriculum More host involvement Preservation-specific focus for projects Additional roles for instructors and community

Why Did We Want to Replicate it in Boston? Need staff with real world preservation experience Recognized the mutual benefit to residents & hosts Aligns well with Harvard/MIT outreach & educational mission Many local/regional learning opportunities Strengthen regional institutional relationships

Timeline 5 residents in NY 5 residents in Boston 5 residents in NY 5 residents in Boston Sept. 2014 June 2015 Sept. 2015 June 2016

Application Timeline June 13th Residents Confirm acceptance May 30: resident applications due Instructor workshop; 2 days (August) April 25th: hosts applications due Sept. 2014: residency starts March 14: Applications available on NDSR Boston website June 6: residents selected and notified May 16: hosts selected

Host Application Process Express interest and institutional commitment Identify a primary mentor Design good project for resident Tied to institution s strategic objectives Intellectually challenging Able to complete in 9 months Resume-building (clear deliverables, component the resident can own)

Role of Hosts During Residency Assist residents in developing a development plan with input from instructors Mentor resident Host at least one site visit for residents & hosts Participate in curriculum activities Help identify professional development and training opportunities Help evaluate program

Boston Hosts 2014-15 Tufts Harvard MIT WGBH Northeastern

Boston Host Projects 2014-15 Format Migration Plans & Framework (Harvard Library) Making Music Last (MIT Libraries) Channeling Streams of Archival Records (Northeastern University Archives and Special Collections) Institutional Knowledge of Research Data (Tufts University) Digital Media Preservation (WGBH)

Other Roles Instructors Immersive week Anytime during residency Community Participate in or organize events Help evaluate program

Resident Application Process Cover letter, C.V, 3 letters of reference Video or online project answering Why are you passionate about digital preservation? Rank host preferences

Resident Applicants - State MA NY PA IN NJ AL WA MI DE CA CO IL VT LA 0 1 2 3 4 5 6 7 8 9

Boston Applicants - School Simmons NYU IU Rutgers UA UW UMich UDel UCLA Pitt DU UI LSU Pratt Drexel 0 1 2 3 4 5 6 7 8 9 10

Boston Applicants - Degrees MS LIS MLIS MA MIAP MLS MSI LIS MA Other 0 2 4 6 8 10 12

Boston Residents # of State School Degree Residents 2 MA Simmons MS LIS 2 NY NYU MA MIAP 1 CO DU MLIS Jen LaBarbera Northeastern Joey Heinen Harvard Tricia Patterson MIT Rebecca Fraimow WGBH Samantha DeWitt Tufts

Residency Structure Project work at host institutions & Ongoing educational & social events for residents & hosts Immersion workshop Capstone event Sept. 2014 June 2015

Residents: Curriculum Immersive week to provide a landscape view of digital stewardship Scheduled events that build on pre-existing community events whenever possible Group activities that extend experiences and build community Individual residency requirements tailored to projects, skills, and interests

Instructors Involve instructors and presenters from: host institutions local institutions pre-existing webinars and events residents: discussing progress on projects Instructor workshop Train-the-trainer for novice instructors Coordination with interested instructors / presenters

Residents: Immersive Week Launches the residencies Morning instruction DPOE*: Identify, Select, Store, Protect, Manage, Provide Interactive with examples pertaining to projects Afternoon demonstration and hands-on Identify relevant tools for projects Review workflow scenarios and practical examples Discussion and review Note: participation by hosts, trainee instructors *DPOE = Digital Preservation Outreach and Education

Residency Events Scheduled curriculum events In-person presentations, demonstrations, etc. On-line activities, e.g. webinars plus discussion Group activities Events at host institutions Participation in regional events Tours, visits and networking Collaborate on organizing events Capstone event

Resident Requirements Attend scheduled events Identify one event to organize and/or lead Categories of requirements, one or more activity per category Category: Community e.g. volunteer to help a professional group Category: Skills Development e.g. identify skills, interview person for each

Applying the Models Concepts More Generally Education is a must, but also round out your skills: Seek hands-on experience & practical learning opportunities Volunteer for projects, committees, etc. Develop your technical skills Download & learn tools, learn a programming language, work your way through a technical specification Develop your general skills Presentation skills, research and writing skills, event planning, grant-writing, ability to convene and run meetings Network! Conferences, contribute on mailing lists, LinkedIn, interview, professional social events

NDSR Boston Website http://projects.iq.harvard.edu/ndsr_boston

Acknowledgements Kristen Confalone, Project Manager, Harvard Library Nancy McGovern, Curriculum Coordinator, MIT Libraries Project Advisory Board Karen Cariani, WGBH Michele Cloonan, Simmons Michele Kimpton, DuraSpace Elaine Martin, UMass Medical Megan Sniffin-Marinoff, Harvard University Archives Boston Hosts & Mentors IMLS Library of Congress NDSR NYC Team at METRO

Thank You! Questions or Comments? http://projects.iq.harvard.edu/ndsr_boston ndsr-boston@hulmail.harvard.edu