Evolving Service Delivery in Idaho's DMV Sector
Alberto Gonzalez
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GEM Vehicles Update
•
Since March, improvements have continued every 3
weeks
•
Improved transaction times across the state
Major New Functionality Added
•
QR Code usage
•
502- Dealer Purchase New Vehicle Registration
•
Fleet Inventory
•
Dealer Services Enhancements
•
GEM Drivers Enhancements
•
Release of Liability On-Line
GEM & Technology Update
What’s Next For GEM/Technology
•
Authorized Providers (Dealer’s Senate Bill 1102)
•
502-Dealer Purchased Recreational Vehicles
•
502-Dealer Purchased Vehicle with Plate Transfer
•
Increased On-Line/Mobile Alternatives vs In-Person
•
Continued System Enhancements Across GEM
•
Quick Scan Bar Code for Counties and ITD
•
New Equipment for Counties
(PCs, Scanners, Barcode
Scanners)
•
Updating The Automated Driver’s License Testing
Software
•
RFP for the Driver’s License Print Service Provider
GEM & Technology Update
Service Delivery Evolving
Needs are changing
•
Customers want options to meet their
needs
•
Reduced costs to customers
•
Improved timelines (24-48 hrs)
•
Improved lobby wait times
•
Standard work across the state including
any door policy
20%
20%
59%
1%
Est 45% of
titles
Online
•
We are on pace to exceed
1 Million
online
transactions this year
(in 2016 we had just
over 260,000)
•
QR code trial went great, looking to go
statewide
•
E-502 option launched and over 4,500
registered new car online. 75% completed
transaction – Assuming 25% needed plate
transfer which is coming
Service Delivery Evolving
Authorized parties
•
Up to 10 providers will be allowed in Idaho. We
expect at least one in place by end of year.
•
Agreements (business and technical) are being
finalized and are using national best practices
•
Many vendors already providing other services
to dealers
•
Assumption is 80-90% take rate or about
300,000 customers annually
Service Delivery Evolving
Service Delivery Evolving
Traditional services
•
There will always be a need, but we anticipate a
reduced need over time
•
Many folks prefer to mail in or walk-in for their
transactions
•
Funding impacts are inevitable
•
Need to plan to right-size staff at county and
state level once revenue impact is known
Service Delivery Model Study
FHWA Funds (Transportation Research Board)
Brian Goeke
D
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ITD,
Several Assessors, the Association, and the Governor's Office met on Aug 17
th
and discussed the
below options:
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13 Counties
have an Admin Fee under $4
•
Introducing
another set of fees ($2/$4) is
problematic
•
The
Vendor Bill will eliminate the need for
ITD to pursue Dealer Title Centralization
•
Postage needs to be included in the
discussion if online and mail are centralized
•
ITD needed to provide a longer runway for
Assessors to plan for impacts.
•
Our analysis led
to 5 areas of consideration:
Online Renewals, Mail In Renewals, Vendor
Processed Titles, Postage, and the
Implementation Timeline
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$
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Online and Mail In Renewal Processing will be centralized, as this is the most
efficient and cost effective process for taxpayers
•
All Current Postage Fees will be frozen, and eventually eliminated, as
centralization and plate-on-demand will eliminate the need for counties to
mail plates and stickers to customers
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This process will not introduce any new fees.
•
The numbers that you are seeing at based on the last 3 months of transactions,
extrapolated out over a year. Mail In numbers were assumed at 20%.
•
The impact difference between counties varies greatly, the highest monetary impacts
will be felt by the larger counties. However it is likely a 30% to 40% revenue decrease
from DMV transactions for all counties by the end of FY24.
•
The
number in the right column (FY24) is in addition to the center column (FY23)
•
This
impact assumes the Admins Fees remain the same.
•
At the end of FY24, the compensation
counties receive for transactions will be
consistent with transactions being performed in the office.
Questions?
Continuous improvements in service delivery by Alberto Gonzalez, the DMV Administrator, have enhanced transaction times and introduced new functionalities like QR code usage and online registration services. The update includes plans for technological advancements, increased online transactions, and the involvement of authorized service providers to meet evolving customer needs and reduce costs.
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Presentation Transcript
Alberto Gonzalez DMV Administrator
GEM & Technology Update GEM Vehicles Update Since March, improvements have continued every 3 weeks Improved transaction times across the state Major New Functionality Added QR Code usage 502- Dealer Purchase New Vehicle Registration Fleet Inventory Dealer Services Enhancements GEM Drivers Enhancements Release of Liability On-Line
GEM & Technology Update What s Next For GEM/Technology Authorized Providers (Dealer s Senate Bill 1102) 502-Dealer Purchased Recreational Vehicles 502-Dealer Purchased Vehicle with Plate Transfer Increased On-Line/Mobile Alternatives vs In-Person Continued System Enhancements Across GEM Quick Scan Bar Code for Counties and ITD New Equipment for Counties (PCs, Scanners, Barcode Scanners) Updating The Automated Driver s License Testing Software RFP for the Driver s License Print Service Provider
Service Delivery Evolving Needs are changing 20% 20% Customers want options to meet their needs 1% Reduced costs to customers Est 45% of titles Improved timelines (24-48 hrs) Improved lobby wait times 59% Standard work across the state including any door policy
Service Delivery Evolving Online We are on pace to exceed 1 Million online transactions this year (in 2016 we had just over 260,000) QR code trial went great, looking to go statewide E-502 option launched and over 4,500 registered new car online. 75% completed transaction Assuming 25% needed plate transfer which is coming
Service Delivery Evolving Authorized parties Up to 10 providers will be allowed in Idaho. We expect at least one in place by end of year. Agreements (business and technical) are being finalized and are using national best practices Many vendors already providing other services to dealers Assumption is 80-90% take rate or about 300,000 customers annually
Service Delivery Evolving Traditional services There will always be a need, but we anticipate a reduced need over time Many folks prefer to mail in or walk-in for their transactions Funding impacts are inevitable Need to plan to right-size staff at county and state level once revenue impact is known
Service Delivery Model Study FHWA Funds (Transportation Research Board)
Brian Goeke DMV Policy Manager
Transitional Funding Options for Counties to Reduce $ Impact ITD, Several Assessors, the Association, and the Governor's Office met on Aug 17thand discussed the below options: ITD Proposed Assessor Proposed SERVICE A B C D SERVICE E ITD $0.00 $0.00 $0.00 $0.00 ITD $2.00 On-Line Renewal On-Line Renewal ITD Mail-In Renewal $0 $2.00 $2.00 $2.00 ITD Mail-In Renewal $4.00 County In-Person Reg County Admin County Admin County Admin County Admin County In-Person Reg County Admin County Dealer Title $0 $0 $0 $3 County Dealer Title $3 Centralized at ITD Centralized at ITD Centralized at ITD ITD Dealer Title $0 $0 $3 $3 ITD Dealer Title $3 3rdParty Title $0 $3 $3 $3 3rdParty Title $3
Transitional Funding Option Analysis 13 Counties have an Admin Fee under $4 Introducing another set of fees ($2/$4) is problematic The Vendor Bill will eliminate the need for ITD to pursue Dealer Title Centralization Postage needs to be included in the discussion if online and mail are centralized ITD needed to provide a longer runway for Assessors to plan for impacts. E SERVICE ITD $2.00 On-Line Renewal ITD Mail-In Renewal $4.00 County In-Person Reg County Admin County Dealer Title $3 Our analysis led to 5 areas of consideration: Online Renewals, Mail In Renewals, Vendor Processed Titles, Postage, and the Implementation Timeline ITD Dealer Title $3 3rdParty Title $3
Transitional Funding Option for Counties to Plan for $ Impact Online and Mail In Renewal Processing will be centralized, as this is the most efficient and cost effective process for taxpayers All Current Postage Fees will be frozen, and eventually eliminated, as centralization and plate-on-demand will eliminate the need for counties to mail plates and stickers to customers FY22 (Oct 21 Sept 22) FY23 (Oct 22 Sept 23) FY24 (Oct 23 Sept 24) Online Admin Fee Mail In Admin Fee Vendor Title Portion Postage Online Admin Fee Mail In Admin Fee Vendor Title Portion Postage Online Admin Fee Mail In Admin Fee Vendor Title Portion Postage
Understanding the Impact FY22 (Oct 21 Sept 22) FY23 (Oct 22 Sept 23) FY24 (Oct 23 Sept 24) Online Admin Fee Mail In Admin Fee Vendor Title Portion Postage Online Admin Fee Mail In Admin Fee Vendor Title Portion Postage Online Admin Fee Mail In Admin Fee Vendor Title Portion Postage This process will not introduce any new fees. The numbers that you are seeing at based on the last 3 months of transactions, extrapolated out over a year. Mail In numbers were assumed at 20%. The impact difference between counties varies greatly, the highest monetary impacts will be felt by the larger counties. However it is likely a 30% to 40% revenue decrease from DMV transactions for all counties by the end of FY24. The number in the right column (FY24) is in addition to the center column (FY23) This impact assumes the Admins Fees remain the same. At the end of FY24, the compensation counties receive for transactions will be consistent with transactions being performed in the office.
