Enhancing Problem-Solving Courts with Data-Driven Solutions
Scott Ronan
Idaho Supreme Court
Senior Manager, Problem-Solving Courts and
Sentencing Alternatives
http://www.isc.idaho.gov/solve-court/resource-
links
Today
Why? And what?
The road so far…
The future!
Questions?
Why?
Early 2000’s the ISTARS drug court module was
developed to assist in the tracking of #s in and #s out, to
help courts with local ongoing case management/
staffings, and for evaluation purposes
It became clear early on that although ISTARS may meet
our evaluation and case management needs, but the
ability to update the drug court module was contingent
on time and $.
In a dynamic world, we needed to be able to track
several data points that changed based on our needs
Why?.....
Enter the monthly utilization report
Validated numbers
Historical perspective for reporting (annual report to
the governor/legislature)
Local budget and policy analysis
State budget and policy analysis
http://www.isc.idaho.gov/annuals/2014/2014_ISC_YearlyReport_
Problem-Solving-Courts.pdf
Data Elements:
Court Types
Termination Types
Grad/Term rates
DUI or Non-DUI cases
Felony or Misdemeanor level
# that “touched” the court within a given timeframe
New admits in a month
# last day of the month
$ received from participants
# drug free babies born to female participants
Utilization Questions
Is it accurate?
How is it used and how can I use it for ongoing or ad
hoc reports?
Everyone that “touched” the court within a timeframe
(fiscal year)
Graduation/Unsuccessful Termination %
Drug free babies born
Participant fees collected
When can we stop? “The future is Odyssey and the
future is now!”
Switching gears
Tracking of $ then and now
Then.
Utilization has been a method of calculating the
usage of funds as compared to the # of participants
It used to be fairly straight forward with 1 participant =
approximately $4,000 of ISC treatment funds, and
$400 of ISC testing funds in a fiscal year.
Recession…….and adjustments
Alternative and additional funding opportunities
Now.
$
from IDVS, ITD, DHW, Federal Grants,
Medicaid, etc.
Slots and Capacity
So what do we do now with all the different funding
sources?
How do we account for our “slots”?
What does capacity really mean?
Conceptualization and
Operationalization
Slot = a space for which funds are associated that a
participant may occupy. In a fiscal year, multiple
participants may occupy a slot. Like a hospital bed. Used as
a budget management tool for allocation by the ISC.
Funds = ISC funds $4,142 per slot for treatment and $400
per slot for testing, Medicaid = $, DHW-ATR-IV = $, DHW-
Misd =$, Vet Recognition Funds = $, Self Pay = $,
Transportation = $, other state or federal grants = $, VA $
Conceptualization and
Operationalization cont…
Capacity = the total number of participants that a
court can “manage” at any one time. This is not tied to
$, it is tied to caseloads and ability to be effective while
serving as many people as possible.
Slots and capacity…
Each court should explore opportunities to take as
many participants as they can handle based on their
ability to supervise. “Slots” is only a budgeting or
allocation tool, not a cap of how many participants can
come into the court.
Operationalize…
Scenario:
A Drug Court has a “capacity” of 25 based on the
ability to manage a caseload size
Treatment Funds:
$82,840 for a fiscal year from the equivalent of 20 slots
that are funded through ISC funds = 20 X $4,142 =
$82,840
Funds via Medicaid =X$ (about 3 participants)
Funds via DHW-ATR-IV =X$ (about 1 participant)
Funds via the VA= X$ (about 1 participant)
Cont..
Still have a capacity of 25
Testing Funds:
$400 for 20 ISC funded “slots” = $8,000
Self pay or a portion of participant fees= X$
Medicaid Covered Drug Testing = X$
County Contribution = X$
Other = X$?
All funding sources combined should be enough to
test and treat 25 participants with some
participants in earlier phases and some in later
phases to balance out the impact within a given
fiscal year.
Questions?
Thanks!
Scott Ronan
Idaho Supreme Court
Sr. Manager, Problem-solving Court and Sentencing
Alternatives
sronan@idcourts.net
947-7428
Scott Ronan, Senior Manager at the Idaho Supreme Court, discusses the evolution of problem-solving courts and sentencing alternatives. The need for real-time data tracking led to the development of the ISTARS drug court module and utilization reports for better evaluation and case management. Explore the transformation towards data-driven solutions and the future with Odyssey.
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Presentation Transcript
Scott Ronan Idaho Supreme Court Senior Manager, Problem-Solving Courts and Sentencing Alternatives
Today Why? And what? The road so far The future! Questions?
Why? Early 2000 s the ISTARS drug court module was developed to assist in the tracking of #s in and #s out, to help courts with local ongoing case management/ staffings, and for evaluation purposes It became clear early on that although ISTARS may meet our evaluation and case management needs, but the ability to update the drug court module was contingent on time and $. In a dynamic world, we needed to be able to track several data points that changed based on our needs
Why?..... Enter the monthly utilization report Validated numbers Historical perspective for reporting (annual report to the governor/legislature) Local budget and policy analysis State budget and policy analysis
http://www.isc.idaho.gov/annuals/2014/2014_ISC_YearlyReport_ Problem-Solving-Courts.pdf
Data Elements: Court Types Termination Types Grad/Term rates DUI or Non-DUI cases Felony or Misdemeanor level # that touched the court within a given timeframe New admits in a month # last day of the month $ received from participants # drug free babies born to female participants
Utilization Questions Is it accurate? How is it used and how can I use it for ongoing or ad hoc reports? Everyone that touched the court within a timeframe (fiscal year) Graduation/Unsuccessful Termination % Drug free babies born Participant fees collected When can we stop? The future is Odyssey and the future is now!
Tracking of $ then and now Then. Utilization has been a method of calculating the usage of funds as compared to the # of participants It used to be fairly straight forward with 1 participant = approximately $4,000 of ISC treatment funds, and $400 of ISC testing funds in a fiscal year. Recession .and adjustments Alternative and additional funding opportunities Now. $ from IDVS, ITD, DHW, Federal Grants, Medicaid, etc.
Slots and Capacity So what do we do now with all the different funding sources? How do we account for our slots ? What does capacity really mean?
Conceptualization and Operationalization Slot = a space for which funds are associated that a participant may occupy. In a fiscal year, multiple participants may occupy a slot. Like a hospital bed. Used as a budget management tool for allocation by the ISC. Funds = ISC funds $4,142 per slot for treatment and $400 per slot for testing, Medicaid = $, DHW-ATR-IV = $, DHW- Misd =$, Vet Recognition Funds = $, Self Pay = $, Transportation = $, other state or federal grants = $, VA $
Conceptualization and Operationalization cont Capacity = the total number of participants that a court can manage at any one time. This is not tied to $, it is tied to caseloads and ability to be effective while serving as many people as possible.
Slots and capacity Each court should explore opportunities to take as many participants as they can handle based on their ability to supervise. Slots is only a budgeting or allocation tool, not a cap of how many participants can come into the court.
Operationalize Scenario: A Drug Court has a capacity of 25 based on the ability to manage a caseload size Treatment Funds: $82,840 for a fiscal year from the equivalent of 20 slots that are funded through ISC funds = 20 X $4,142 = $82,840 Funds via Medicaid =X$ (about 3 participants) Funds via DHW-ATR-IV =X$ (about 1 participant) Funds via the VA= X$ (about 1 participant)
Cont.. Still have a capacity of 25 Testing Funds: $400 for 20 ISC funded slots = $8,000 Self pay or a portion of participant fees= X$ Medicaid Covered Drug Testing = X$ County Contribution = X$ Other = X$?
All funding sources combined should be enough to test and treat 25 participants with some participants in earlier phases and some in later phases to balance out the impact within a given fiscal year.
Thanks! Scott Ronan Idaho Supreme Court Sr. Manager, Problem-solving Court and Sentencing Alternatives sronan@idcourts.net 947-7428
