CSBG State Plan Workshop Overview for Fiscal Years 2024 and 2025
The CSBG State Plan Workshop provides insight into the allocation of state's CSBG funding, goal-setting, training activities, and monitoring procedures for the upcoming fiscal years 2024 and 2025. It also emphasizes the importance of utilizing the ACSI survey data to inform decision-making processes and highlights feedback from the 2021 ACSI survey regarding smart form reporting and plan development.
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CSBG State Plan Workshop For FYs 2024 and 2025 May 2023
Agenda CSBG State Office Introductions What is the CSBG State Plan? Components of the CSBG State Plan Timeline for developing the CSBG State Plan State Plan goals brainstorm Goal setting brainstorm State Plan Sections 6-9 Next steps
Wisconsins CSBG State Office Introductions Current CSBG Contract Managers Barb Schachern - Barbara.Schachern@wisconsin.gov ; (608)422-6262 Lauren Frederick - Lauren.Frederick@wisconsin.gov ; (608)220-4148 We are very excited for this opportunity to be doing important work with you How will Barb and Lauren be supporting you? We are able to provide more time with each agency Each agency has a main contact Routine check-ins We will ensure there is consistency with our responses We will be conducting onsite visits together to ensure we both stay update We will try to have both of us (at least one of us) in-person to all the WISCAP Board Meetings These are just some examples and you can contact us at anytime
What is the CSBG State Plan? Covers two fiscal years (2024 and 2025) Shows how we allocate our state s CSBG funding Sets goals for CAA satisfaction of state administration of CSBG (benchmarked through the ACSI survey) Sets goals for our network to achieve Outlines Training and Technical Assistance activities of the network Establishes monitoring schedule and procedures Is available on DCF s website at: https://dcf.wisconsin.gov/csbg
Using ACSI Survey Data to Inform our Processes 2019 Score: 86 14 agencies Score: 90 19 agencies Score: 89 16 agencies 2017 2021 Next ACSI Survey will be this year details TBA!
2021 ACSI Highlights Clarity regarding reporting on smart forms would be helpful. While training is provided, there are so many unknowns, as the forms are not received from OCS in a timely manner and when provided unresolved glitches continue to persist. Currently we are asked to provide input on a developed plan. I am uncertain how much feedback the state gets and how well it is incorporated. I have not ever had much input - I think the plan has generally been good. If the State Plan could be provided a little earlier it would be helpful, as there are many competing tasks that must be completed. No suggestions. We were given ample opportunity to participate and provide feedback. We appreciate the state's adaptability to provide virtual monitoring this year as a result of the pandemic. Reduce paperwork, increase CSBG eligibility from 125% to 200% of FPL
Components of the State Plan SECTION 1: CSBG Administrative Information SECTION 2: State Legislation and Regulation SECTION 3: State Plan Development and Statewide Goals SECTION 4: CSBG Hearing Requirements SECTION 5: CSBG Eligible Entities SECTION 6: Organizational Standards for Eligible Entities SECTION 10: Monitoring, Corrective Action, and Fiscal Controls SECTION 8: State Training and Technical Assistance SECTION 9: State Linkages and Communication SECTION 7: State Use of Funds SECTION 12: Individual and Community Income Eligibility Requirements SECTION 13: Results Oriented Management and Accountability (ROMA) System SECTION 14: CSBG Programmatic Assurance and Information Narrative SECTION 11: Eligible Entity Tripartite Board SECTION 15: Federal Certifications
CSBG Policy & Procedures Manual Available at: https://dcf.wisconsin.gov/csbg Updated in 2023!
Timeline for State Plan Development Kickoff! Presentation on State Plan framework, why you should care, and announce opportunities to get involved Hold public/legislative hearing on the State Plan; incorporate any new feedback, as applicable. DCF will release first draft of State Plan for agency review and feedback. Deadline for comments/feedback on initial draft. State Plan due to OCS TODAY May 3-4 Feb Apr Mid-June Aug 1 May 1 June 1 July 14 Sept 1 Feb 8 DCF to host a State Plan roundtable at the WISCAP Annual Conference to review and workshop the draft State Plan. Post final draft of State Plan on DCF s website and announce public/legislative hearing opportunity in July. DCF will draft initial plan, open door for input from agencies Final iteration of the State Plan to be shared with the WISCAP board
How to Be Involved Provide suggestions & feedback at any time to DCF.CSBG@wisconsin.gov between now & June 1 Attend the CSBG State Plan workshop at the WISCAP Annual Conference on May 3 (you made it!) Attend the public/legislative hearing via Zoom on July 14 details TBA
Section 3: Plan Development & Statewide Goals We had three goals developed for the 2022 & 2023 State Plan DCF will identify and implement resources for eligible entities for the collection, analysis, and application of Community Needs Assessment data statewide. DCF will increase employment opportunities for CSBG participants. DCF will partner with eligible entities, other state agencies, and other trusted community partners to conduct vaccination hesitancy outreach and education. If any of these goals haven t been met, do you want to use them again? What goals should we develop and add to the 2024 & 2025 State Plan? What strategies will be used to meet the goals?
Goal Setting for 2024 & 2025: Brainstorming Goal 1 Goal 2 Goal 3 Goal 4
Section 6: Organizational Standards for Eligible Entities Organizational Standards Assessment The Current Assessment Process DCF will assess if each eligible entity is meeting the CSBG Organizational Standards through the on-site CSBG monitoring that it conducts at least once every three years. DCF will also conduct an annual desk review to assess each eligible entity against the Organizational Standards. This process requires eligible entities to first complete a self-assessment using DCF s CSBG Organizational Standards Desk Audit form and submit supporting documentation of compliance to DCF. DCF then reviews and validates each entity s compliance, the results of which are communicated to WISCAP, the eligible entities, and to OCS via the CSBG Annual Report. Does anyone have suggested changes to the current process?
Section 7: Use of Funds No changes for the 2024-2025 State Plan DCF will still be passing through more than 90% of its CSBG funds to CAAs WISCAP will still be the primary T/TA provider Wisconsin s 11 Tribal Nations will still receive 4% DCF is allowed to retain up to 5% of Wisconsin s CSBG funding for administration, however we never do. We retain only ~1.8% and the rest is passed on to your network.
Section 8: State Training and Technical Assistance No Change to the T & TA planned schedule. DCF is continuing to contract with WISCAP to provide T&TA DCF meets with WISCAP monthly to plan the delivery of training and technical assistance identified within the State WISCAP Wednesday How is this going?
Section 9: State Linkages and Communication Feedback needed Have there been effective outreach methods that your agency has been using since the last State Plan? Tell us about notable collaborations (WIOA, LIHEAP, community organizations, etc.)
Next steps Please share your feedback by June 1, 2023 Public Hearing is scheduled to occur on July 14, 2023 DCF incorporate any feed back prior to the WISCAP August Board Meeting Present final State Plan at the WISCAP August Board Meeting DCF needs to route the State Plan for review to the Secretary s Office Final State Plan to be submitted no later than September 1, 2023 to OLDC Add new State Plan to the DCF CSBG website
Questions & Discussion If I don t know, I will find out!
Thank you! A copy of this presentation will be made available to you. Please send questions, comments, and requests for assistance to: DCF.CSBG@wisconsin.gov
