Clemson University Record Storage Policy
Clemson Libraries Electronic
Record Storage Policy
LLT 12/10/2020
Krista Oldham
We are not alone
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Data Governance
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Ben Wiles, Chief Data Officer
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IT Governance
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Christina Carviou Brumback, Director of Continuous Improvement and Lean
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CCIT
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Infrastructure Services & Operations
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Enterprise Systems & Applications and Medicaid IT Services
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Information Security & Privacy
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Internal Operations
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Electronic Communication Policy
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Hal Stone, Chief Information Secretary Officer
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Stephen Eastland, Internal Audit
South Carolina Public Records Act
“includes all books, papers, maps, photographs, cards, tapes, recordings, or other documentary
materials regardless of physical form or characteristics prepared, owned, used, in the possession
of, or retained by a public body…”
-Code of Laws of South Carolina, 1976, Section 30-4-20(c) as amended by The Freedom of Information Act
Credit: Memorial University
Recommendations
Questions
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Krista Oldham
University Archivist
kristao@clemson.edu
Brenda Burk
Head of Special Collections and Archives
bburk@clemson.edu
Michelle Voyles
Records Coordinator
mvoyles@clemson.edu
The electronic record storage policy at Clemson University outlines the guidelines for managing records effectively. It covers data governance, South Carolina Public Records Act, recommendations for record management, and contact information for university archivists and coordinators.
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Presentation Transcript
Clemson Libraries Electronic Record Storage Policy LLT 12/10/2020 Krista Oldham
Data Governance Ben Wiles, Chief Data Officer IT Governance Christina Carviou Brumback, Director of Continuous Improvement and Lean CCIT Infrastructure Services & Operations Enterprise Systems & Applications and Medicaid IT Services Information Security & Privacy Internal Operations Electronic Communication Policy Hal Stone, Chief Information Secretary Officer Stephen Eastland, Internal Audit
South Carolina Public Records Act includes all books, papers, maps, photographs, cards, tapes, recordings, or other documentary materials regardless of physical form or characteristics prepared, owned, used, in the possession of, or retained by a public body -Code of Laws of South Carolina, 1976, Section 30-4-20(c) as amended by The Freedom of Information Act
Recommendations Develop a statement of needs Identify the records and classify the records/data Develop standard naming conventions Create file plan Identify storage location for active records and non-active records Determine procedures for transferring records of enduring value to the archives Design and implement a communications plan and training activities
Questions Records Management at Clemson University Records Management at Clemson University Brenda Burk Krista Oldham University Archivist kristao@clemson.edu Michelle Voyles Records Coordinator mvoyles@clemson.edu Head of Special Collections and Archives bburk@clemson.edu
