Business Applications Solution (BAS) Program Overview
BUSINESS APPLICATIONS
SOLUTION (BAS) PROGRAM
NIST TOWN HALL
UNITED STATES DEPARTMENT OF COMMERCE, OFFICE OF FINANCIAL MANAGEMENT
BAS TOWN HALL AGENDA
Part I – 4 W's of BAS
•
What is BAS
•
Why we are doing BAS
•
Who is involved
•
When is BAS
Part II – Next Steps
Q & A
2
PART I
: THE FOUR W’S OF BAS
WHAT
WHY
WHO
WHEN
3
BAS PROGRAM
:
WHAT
IS BAS?
The
Business Applications Solution (BAS) program
•
U.S. Department of Commerce
modernization initiative
•
Deploys an
integrated suite of financial and business management applications
in support of our mission.
The Secretary of Commerce identified BAS as one of the
top
Departmental
priorities
4
BAS PROGRAM
:
WHAT
IS BAS?
Objectives
:
Implement and
integrate a suite of commercial off-the-shelf (COTS)
business systems, enterprise data warehouse (EDW) and business
intelligence (BI)
reporting solution, and system interfaces in a hosted
environment.
Continue the ongoing emphasis on achieving organizational excellence and
outstanding customer service for the Department.
5
BAS PROGRAM
:
WHAT
IS BAS?
Primary Goals of BAS Program:
Single Instance, Single Configuration of Essential Mission Support Systems
Enterprise wide, standard data warehouse
Modernized Financial, Procurement, and Asset Management Systems
•
Improve functionality and single, standard configuration
•
Simplify processing and reduce operational risks
Modernized Data Platform
•
Enhance visibility
•
Employ business intelligence and support timely decision making
•
Capture new meaningful elements
•
Continued compliance with Treasury and OMB mandates
6
BAS PROGRAM
:
WHAT
IS BAS?
7
BAS PROGRAM
:
WHAT
IS BAS?
The BAS Program will encompass dedicated, DOC business applications for:
•
Core Financial Management (including loans, financial statements and interfaces)
•
Acquisitions Management
•
Property Management (personal, real, and fleet)
•
Enterprise Data Warehouse and BI reporting (to include data from BAS, Grants, Travel, and
HR/Payroll)
•
Data Archiving Solution
•
All related administrative system interfaces
BAS Implementation includes all bureaus except USPTO.
8
BAS PROGRAM
:
WHY
ARE WE DOING BAS?
•
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Collectively, these critical risks drive the need for urgent change
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T
BAS PROGRAM
:
WHY
ARE WE DOING BAS?
BAS program will meet these DOC’s critical business needs:
Improved data quality and full data transparency
•
Centralized and Standardized enterprise-wide data
•
Enhanced data analytics and Business Intelligence
Timely and accurate reporting to internal and external stakeholders
Operational efficiencies and reduced total cost of ownership and risk
•
Commercial solution
•
Cloud-based, hosted Software-as-a-Service (SaaS)
•
Single Instance, Single Configuration of Systems
•
Streamlined business practices and better internal controls
•
Improved user-experience
10
BAS PROGRAM
:
WHO
IS INVOLVED?
The BAS Program will involve key stakeholders and subject matter
experts from across the Department and the DOC bureaus:
BAS Program Management Office with 45 FTE (new hires and detailed positions)
supporting
the BAS Program
Part time functional and technical key stakeholders and subject matter experts from DOC
bureaus in the following work streams:
Financial Management
Security and Infrastructure
Acquisitions Management
Networking
Asset Management
Data Management
Integration and interfaces
Contractor resources from Accenture Federal Services (Accenture) and various
subcontractors
11
BAS PROGRAM
:
WHO
IS INVOLVED?
CONTRACTOR
Manage full systems
development life cycle (SDLC)
to design, implement, and
maintain the BAS
solution
BUREAUS
Serve as SMEs on operations,
systems, and data; support
Organizational Change
Management
GOVERNANCE
Provide strategic leadership,
executive oversight, and
serve as primary decision
makers
12
BAS PROGRAM
:
WHO
IS INVOLVED?
On April 24, 2020,
Accenture
was awarded the BAS Contract to provide:
System implementation
(financial management, acquisitions management,
asset management, enterprise data warehouse)
Integration and interfaces
(development, testing, and delivery)
Software as a Service (SaaS) System Support Services
(including Hosting)
Operations and Maintenance Services
Program and Project Management Services
13
BAS PROGRAM
:
WHO
IS INVOLVED?
BAS Solution Suite with Accenture:
14
BAS PROGRAM
:
WHO
IS INVOLVED?
What Accenture will provide:
Robust Implementation Approach:
•
18-month for Global Design and Common Solution
to determine a
single configuration,
single instance
approach
•
Proven
Agile Methodology
(successful with DOC Data Act Implementation)
•
Understanding of current state financial management systems
and
processes and systems support
for acquisitions and asset management
Management Approach
•
Accenture Delivery Model
(ADM) proven in government IT implementations
•
Thorough change management
plan including training for all end users in
multiple geographic locations
•
Comprehensive Human Resource Management Plan
15
BAS PROGRAM
:
WHEN
IS BAS?
Global Design
– Q3 FY2020 – Q4 FY2020
Common Solution
– Q1 FY2021 – Q4 FY2021
Phase I – NOAA Implementation -
(NOAA and all serviced bureaus) - includes standardization
determined with all DOC bureaus for scope areas
•
Q1 FY2022– Q4 FY2022 (12 months)
•
Go Live: October 2022 (FY23)
Phase II – NIST Implementation
(NIST and all serviced bureaus)
•
Q1 FY2023 – Q4 FY2023 (12 months)
•
Go Live: October 2023 (FY24)
Phase III – Census Implementation
•
Q1 FY2024 – Q4 FY2024 (12 months)
•
Go Live: October 2024 (FY25)
Decommissioning of legacy systems to begin post implementation for each phase
16
BAS PROGRAM
:
WHEN
IS BAS?
17
BAS PROGRAM
:
NIST TIMELINE
P
A
R
T
I
I
:
B
A
S
P
R
O
G
R
A
M
N
E
X
T
S
T
E
P
S
19
BAS PROGRAM
:
WHAT
ARE WE DOING NEXT?
All bureaus will participate in Global Design and Common Solution activities
Decisions reached during Global Design and Common Solution will include, but not
limited to:
•
Data Standardization Values / Schema
•
System Configuration / Set Up
•
Enterprise Data Warehouse Design / Build
•
Business Process Reengineering (significant effort,
cross functional, supply chain assessment)
•
Communications
The Global Design and Common Solution will include primary finance bureau
and all serviced customers for entire BAS Solution suite
(finance, property, acquisition, EDW)
20
BAS PROGRAM
:
WHAT
ARE WE DOING NEXT?
Initial BAS Communications (currently virtual)
•
Bureau/HCHB Town Hall Meetings
•
Table Talks
•
Roadshows
Additional Communication Channels
•
Website
•
Videos
•
Surveys and Polling snapshots
•
Newsletters
•
FAQs
•
Email blasts
21
BAS PROGRAM
:
HOW
TO GET INVOLVED
Questions/Concerns/Feedback? Want to be involved? Contact BAS
Project:
•
BASProject@doc.gov
Need more information? Visit us online at:
•
https://www.commerce.gov/ofm/bas-homepage/business-applications-solution-bas
22
BAS PROGRAM
:
WHAT QUESTIONS DO
YOU HAVE?
23
BAS PROGRAM
:
WE NEED YOUR INPUT
Go to
www.menti.com
Enter the passcode
38 60 76
Will take only a few minutes to
provide valuable feedback to us
24
The Business Applications Solution (BAS) Program, initiated by the U.S. Department of Commerce, aims to modernize financial and business management systems. BAS focuses on deploying integrated applications, achieving organizational excellence, and enhancing customer service. The program's objectives include implementing commercial off-the-shelf systems, data warehouses, and business intelligence solutions, with a focus on standardization and modernization to streamline operations and improve decision-making. Through BAS, the Department of Commerce seeks to comply with federal mandates while enhancing efficiency and effectiveness across its operations.
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BUSINESS APPLICATIONS SOLUTION (BAS) PROGRAM NIST TOWN HALL UNITED STATES DEPARTMENT OF COMMERCE, OFFICE OF FINANCIAL MANAGEMENT
BAS TOWN HALL AGENDA Part I 4 W's of BAS What is BAS Why we are doing BAS Who is involved When is BAS Part II Next Steps Q & A 2
PART I: THE FOUR WS OF BAS WHAT WHY WHO WHEN 3
BAS PROGRAM: WHAT IS BAS? The Business Applications Solution (BAS) program U.S. Department of Commerce modernization initiative Deploys an integrated suite of financial and business management applications in support of our mission. The Secretary of Commerce identified BAS as one of the top Departmental priorities WHAT WHY WHO WHEN 4
BAS PROGRAM: WHAT IS BAS? Objectives: Implement and integrate a suite of commercial off-the-shelf (COTS) business systems, enterprise data warehouse (EDW) and business intelligence (BI) reporting solution, and system interfaces in a hosted environment. Continue the ongoing emphasis on achieving organizational excellence and outstanding customer service for the Department. WHAT WHY WHO WHEN 5
BAS PROGRAM: WHAT IS BAS? Primary Goals of BAS Program: Single Instance, Single Configuration of Essential Mission Support Systems Enterprise wide, standard data warehouse Modernized Financial, Procurement, and Asset Management Systems Improve functionality and single, standard configuration Simplify processing and reduce operational risks Modernized Data Platform Enhance visibility Employ business intelligence and support timely decision making Capture new meaningful elements Continued compliance with Treasury and OMB mandates WHAT WHY WHO WHEN 6
BAS PROGRAM: WHAT IS BAS? Department of Commerce Users BAS Portal BAS BAS BAS Financial Acquisition Property WHAT BAS EDW & Reporting WHY WHO WHEN Infrastructure Hosting 7
BAS PROGRAM: WHAT IS BAS? The BAS Program will encompass dedicated, DOC business applications for: Core Financial Management (including loans, financial statements and interfaces) Acquisitions Management Property Management (personal, real, and fleet) Enterprise Data Warehouse and BI reporting (to include data from BAS, Grants, Travel, and HR/Payroll) Data Archiving Solution WHAT All related administrative system interfaces WHY WHO WHEN BAS Implementation includes all bureaus except USPTO. 8
BAS PROGRAM: WHY ARE WE DOING BAS? Non-standard data means complex, intense data manipulations and extraction in response to reporting requirements Fragmented data platforms prevent true, timely insightinto the Department s fiscal and program operation DATA Reduced ability to maintain highly customized systems results in unsupported and unsecured systems Rapidly depleting current system knowledge base/resources Significant effort to maintain compliance with Treasury/ OMB mandates Continued IT significant deficiency audit findings that jeopardize Commerce s ability to maintain a clean audit opinion APPLICATION RISK Escalating O&M costs have taken budgetary priority over more value-added mission-critical initiatives WHAT COST WHY WHO WHEN Collectively, these critical risks drive the need for urgent change
BAS PROGRAM: WHY ARE WE DOING BAS? BAS program will meet these DOC s critical business needs: Improved data quality and full data transparency Centralized and Standardized enterprise-wide data Enhanced data analytics and Business Intelligence Timely and accurate reporting to internal and external stakeholders Operational efficiencies and reduced total cost of ownership and risk Commercial solution Cloud-based, hosted Software-as-a-Service (SaaS) Single Instance, Single Configuration of Systems Streamlined business practices and better internal controls Improved user-experience WHAT WHY WHO WHEN 10
BAS PROGRAM: WHO IS INVOLVED? The BAS Program will involve key stakeholders and subject matter experts from across the Department and the DOC bureaus: BAS Program Management Office with 45 FTE (new hires and detailed positions) supporting the BAS Program Part time functional and technical key stakeholders and subject matter experts from DOC bureaus in the following work streams: Financial Management Security and Infrastructure Acquisitions Management Networking Asset Management Data Management Integration and interfaces WHAT WHY WHO Contractor resources from Accenture Federal Services (Accenture) and various subcontractors WHEN 11
BAS PROGRAM: WHO IS INVOLVED? PMO STAFF Manage full program life cycle including cost, schedule, performance, risk, communications, and change management CONTRACTOR Manage full systems development life cycle (SDLC) to design, implement, and maintain the BAS solution BUREAUS Serve as SMEs on operations, systems, and data; support Organizational Change Management GOVERNANCE Provide strategic leadership, executive oversight, and serve as primary decision makers 12
BAS PROGRAM: WHO IS INVOLVED? On April 24, 2020, Accenture was awarded the BAS Contract to provide: System implementation (financial management, acquisitions management, asset management, enterprise data warehouse) Integration and interfaces (development, testing, and delivery) Software as a Service (SaaS) System Support Services (including Hosting) Operations and Maintenance Services WHAT Program and Project Management Services WHY WHO WHEN 13
BAS PROGRAM: WHO IS INVOLVED? BAS Solution Suite with Accenture: Scope Area Name of Solution* Financial Management Accenture Federal Cloud ERP with Pre-Configured Assets for Oracle Enterprise Business Suite (EBS) Acquisitions Management Asset Management (Real, Personal, and Fleet) Unison PRISM Sunflower Property Management Enterprise Data Warehouse/Business Intelligence and Ad Hoc Reporting Hosting/Infrastructure Accenture Insights Platform (AIP) for Government WHAT WHY PolyCloud Model including Rackspace Government Cloud and Amazon Web Service (AWS) WHO WHEN Web Portal/Single Sign On ServiceNow 14
BAS PROGRAM: WHO IS INVOLVED? What Accenture will provide: Robust Implementation Approach: 18-month for Global Design and Common Solution to determine a single configuration, single instance approach Proven Agile Methodology (successful with DOC Data Act Implementation) Understanding of current state financial management systems and processes and systems support for acquisitions and asset management Management Approach Accenture Delivery Model (ADM) proven in government IT implementations Thorough change management plan including training for all end users in multiple geographic locations Comprehensive Human Resource Management Plan WHAT WHY WHO WHEN 15
BAS PROGRAM: WHEN IS BAS? Global Design Q3 FY2020 Q4 FY2020 Common Solution Q1 FY2021 Q4 FY2021 Phase I NOAA Implementation - (NOAA and all serviced bureaus) - includes standardization determined with all DOC bureaus for scope areas Q1 FY2022 Q4 FY2022 (12 months) Go Live: October 2022 (FY23) Phase II NIST Implementation (NIST and all serviced bureaus) Q1 FY2023 Q4 FY2023 (12 months) Go Live: October 2023 (FY24) WHAT Phase III Census Implementation Q1 FY2024 Q4 FY2024 (12 months) Go Live: October 2024 (FY25) WHY WHO WHEN Decommissioning of legacy systems to begin post implementation for each phase 16
BAS PROGRAM: WHEN IS BAS? FY20 FY21 FY22 FY23 FY24 FY25 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 and Planning BAS Acquisition Procurement Contract Award Final Planning, Gap Analysis, Data Modeling and Configuration (All bureaus) Phase 1 Go Live Phase 1 Phase 1 Implementation (All Bureaus Participate, NOAA and Service Customers Migrate) Global Design Common Solution Start Decommission Phase 1 Legacy Phase 2 Go Live Phase 2 Phase 2 Implementation (NIST and Service Customers) WHAT Start Decommission Phase 2 Legacy WHY Phase 3 Phase 3 Go Live WHO Phase 3 Implementation (Census) WHEN Start Decommission Phase 3 Legacy BAS O&M BAS 17 Operations and Maintenance
BAS PROGRAM: NIST TIMELINE FY20 FY21 FY22 FY23 FY24 FY25 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Common Solution Global Design NIST Timeline EDW Capability Demos Sept/Oct 2020 Phase 2 Go Live Phase 2 Implementation (NIST and Service Customers) Start Decommission Phase 2 Legacy EDW Workshop NIST 6/18 WHAT WHY Functional Workshops June - Aug WHO BAS O&M WHEN BAS Operations and Maintenance
BAS PROGRAM: WHAT ARE WE DOING NEXT? All bureaus will participate in Global Design and Common Solution activities Decisions reached during Global Design and Common Solution will include, but not limited to: Data Standardization Values / Schema System Configuration / Set Up Enterprise Data Warehouse Design / Build Business Process Reengineering (significant effort, cross functional, supply chain assessment) Communications The Global Design and Common Solution will include primary finance bureau and all serviced customers for entire BAS Solution suite (finance, property, acquisition, EDW) 20
BAS PROGRAM: WHAT ARE WE DOING NEXT? Initial BAS Communications (currently virtual) Bureau/HCHB Town Hall Meetings Table Talks Roadshows Additional Communication Channels Website Videos Surveys and Polling snapshots Newsletters FAQs Email blasts 21
BAS PROGRAM: HOW TO GET INVOLVED Questions/Concerns/Feedback? Want to be involved? Contact BAS Project: BASProject@doc.gov Need more information? Visit us online at: https://www.commerce.gov/ofm/bas-homepage/business-applications-solution-bas 22
BAS PROGRAM:WHAT QUESTIONS DO YOU HAVE? 23
BAS PROGRAM: WE NEED YOUR INPUT Go to www.menti.com Enter the passcode 38 60 76 Will take only a few minutes to provide valuable feedback to us 24
