Administrative and Financial Affairs Directorate Overview
This overview provides insights into the Administrative and Financial Affairs Directorate (AFD) focusing on departments such as Finance, Human Resources, and Procurement & Supplies. It highlights the key functions including budget preparation, recruitment procedures, staff management, training programs, and strategic planning. The AFD aims to efficiently handle financial matters, human resource management, and procurement services with a dedicated team of 14 employees.
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Presentation Transcript
Administrative and Financial Affairs Directorate (AFD) Mid Term Review Mission 2021-2023 September 2023
Financial Affairs Administration Providing maintenance and movement services Human resources management . Services Provide all needs and services
Administrative and Financial Affairs Directorate (AFD) Employees 14 38 52
Administrative and Financial Affairs Directorate (AFD) Departments Finance Human Resources General Services Departments Procurement & Supplies
Human Resources Department I. Participate in preparing the annual budget for the human needs in cooperation with the PCBS departments. II. Organize the recruitment and Employment procedures for the Permanent and Temporary staff I. Manage and Monitor the performance and evaluation process and follow up staff attendance , vacations, leaves and salaries.
Human Resources Department IV. Building the capacity and qualification of the permanent and temporary working staff training , Training days in 2023-254 and 2022-909 and2021 -902 IV. Participate in the development of the organizational structure. V. The approval and development of a Management Information System (MIS) Simplified the Procedures of Human Resources . though
Finance Human Resources Planning Management Information System (MIS) Procurement & Supply Workflow Training
Procurement and Supplies Department I.Participate in preparing the strategic plan for the Directorate II.Preparing purchasing plans. III.Preparing tender documents and request of offers . IV.Determine the physical needs and ensure the availability of all needed: equipment's ,furniture, office supplies, stationary and all Services. V.Preparing , processing and managing contracts.
Procurement and Supplies Department VI. Preparing reports and providing data and information to top management.( purchasing, storage, tenders reports). VII. Supervising the management of fixed and expendable assets and their safe storage. VI. The use of electronic methods in publishing bids and quotations on website increases the number of suppliers.
General Services Department Ensure the availability of all needed supporting services : i. ii. Utilities : Electricity, Water, Hospitality. iii. Maintaining all of the PCBS property: vehicle, tools , building, equipments . i. Transportation and movements services. ii. Communication Services: Telephone, internet.. iii. Manage Insurance records of cars, buildings. Security and Safety Services.
Finance Department 1. Participate in preparing the annual budget for three &one year for PCBS .with cooperation with Ministry of Finance and Participate in Budgeting Committee 2. Implementation of accounting policies and procedures relating to the financial and budget to ensure a sound financial management. 3. Ensure the implementation of all related laws and regulations: The Governments or the Donor requirements 4. Organize funds according to the terms of reference specified in budgets of projects. 5. Preparation of projects and grants financial reports for internal use including the current states statement , Bank reconciliations and financial reports for external use. 6. Use the electronical Archiving system for all the financial documents, according to the rules and regulations.
Main Partners Ministry of finance. Ministry of Public works and Housing. High council of public Procurement Policies. General Supplies Department . General Personnel council . Palestinian Pension Authority. Ministry of Transport.
Work Environment / enrichment The possibility for job rotation within PCBS itself in order to allow work diversity. Employees evaluation at the end of the year for all the staff. Honoring the best staff for all PCBS directorates. Outdoor open for the development of social relations between staff. Indoor open day (cleaning tidening office. Social committees to allow employees to participate in social activities within PCBS. Work improvements and level up .
ADMINISTRATIVE AND FINANCIAL AFFAIRS DIRECTORATE Social Activities
Permanent staff and changes over years Beginning of 2022 = 258 employees change: + 5% Till September 2023 = 253 employees change -1% Beginning of 2021 = 244 employees
Analysis Turn over by reason Retirement Resignation HIRE 2021 4 22 2022 9 12 2023 10 1 4 Total 23 1 38
Gender Distribution %46 %54 Male Female
Distribution of educational qualifications for the PCBS staff Distribution of educational qualifications for the PCBS staff Less than B.A 14% B.A + 26% B.A 60%
Permanent of Professional staff by directorate Directorate Name Professional Staff No. President's office 7 Economic Statistics Directorate 33 Population & Social Statistics Directorate 16 Area Statistics Directorate Censuses Directorate 15 13 Standards, Methodologies & Quality President's office Media& public relations unit 11 10 3 Information system and computer directorate Fieldwork directorate WB Sothern governorates affairs directorate 34 27 12 Planning & development directorate 6 International relations directorate 7 Statistical training directorate Administrative and Financial Affairs 5 38 16 253 Registers & Statistical Monitoring Total
PCBS Participation on the creation of jobs and reduction of unemployment PCBS creates temporary job opportunities In 2021, 2246 temporary employees were hired, and in 2022, 1762 temporary employees were hired by PCBS. In 2021 the total number of working days for temporary employees was 113205 days and 52993 Days in 2022
Challenges (with focus on how you manage to overcome these challenges) Limited Incentives due to government regulations Limitations for additional source of income for employees Attractive work environment (sport competitions, open day, office cleaning day)
Vision 2030 (where you see your field in 2030) 1. Flexible working hours to facilitate data collection and supervision. 1. Diversity temporary employee database retirements persons People with disabilities
