Supporting Researchers with Research Data Management (RDM) Costs by Jacques Flores

 
 
Helping researchers with RDM costs
 
by Jacques Flores
 
Meet demands
 
Funder and Institutional Demands
 
o
Data Management plans
o
Sharing Data
o
Rich and structured Metadata
o
Security
o
Privacy
o
Long term preservation
o
 
Help and Support
 
o
Awareness
o
Infrastructure
o
Knowledge
o
Expertise
 
 
1. AWARENESS
 
 
On-line guide on potential RDM costs
Creating Awareness
 
Exemplifies the idea that the costs of RDM go well beyond storage
solutions
Adding metadata
Obtaining informed consent
Transcribing, Translating
Anonymizing
Preparing data for long-term preservation
Etc.
 
Cost Guide
 
2. INFRASTRUCTURE
 
 
Providing data management solutions for free or
subsidized price
Providing support for the use of diverse data
management solutions at no cost
 
Data Management Platforms
 
 
RDM platform for:
 
 
 
 
Cost to the Researcher: 4
€/TB/month
Costs to the UU:
- virtual machine hardware of Yoda systems
- Vmware software and licences
- Maintenance
- Staff FTE cost
 
 
RDM platform for publishing datasets
 
 
Cost to the Researcher: Free*
Cost to the UU: 5000
 €/ year + 350€/TB (1TBfree)
 
*If dataverse is too be used for publishing dataset above 10GB, a price may incurr (not
been done to date
)
 
3. KNOWLEDGE &
EXPERTISE
 
Data consultancy
 
Reducing the time researchers need to spend to:
Know the available RDM solutions for their problem
Understand privacy regulations
Connect with the appropriate RDM expert
Fulfill funder and institutional mandates (e.g. DMPs)
Learn about RDM in general
 
=
 
Data Managers
 
Can be hired by researchers from the UU library on a part-
time and temporary basis
 
Duties involves:
Set up a workflow for responsible data
management for a research project
Help getting data ready for publishing
Cleaning, formatting, versioning
Uploading data and safe-guarding data
 
Costs of Data Managers
 
Many research groups or departments cannot afford to hire a
permanent data manager
Hiring a data manager on an hourly basis is expensive: 60-90
/hour
Finding a suitable and available Data manager with expertise on
institution-wide facilities is difficult
Insourcing data managers from the institutional library greatly reduces
the price researcher needs to pay (35
/hour) and ensures immediate
and knowledgeable help is available
 
Research Engineers
 
Research engineers can be embedded
into projects that require data science
expertise
 
They have high programming skills and
are often involved in gathering and or
analyzing data for specific projects
 
Costs of Research Engineers
 
 
Many research groups or departments cannot afford to hire a
permanent data scientist
Hiring a data scientist on an hourly basis is expensive
Currently the UU provides the help of Research engineers for data
science tasks for free!
This is done through funding from a temporary UU program; thus
sustainability is at question -may switch to a paid service
 
Summary
 
How does Utrecht University support researchers with RDM costs?
Awareness of costs
Providing and subsidizing the costs of RDM IT infrastructures
Reducing the time spent by researchers on RDM tasks
Sustaining and in-sourcing RDM expertise for specific projects
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Helping researchers meet funder and institutional demands for data management plans, sharing data, metadata, security, privacy, and long-term preservation. Creating awareness about RDM costs beyond storage solutions, emphasizing metadata, informed consent, anonymization, and data preparation. Providing infrastructure through data management platforms, including costs involved in storing, sharing, and publishing datasets. Offering knowledge and expertise through data consultancy to reduce researchers' time in understanding RDM solutions, privacy regulations, connecting with experts, and fulfilling mandates.


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  1. Helping researchers with RDM costs by Jacques Flores

  2. Meet demands Funder and Institutional Demands Help and Support o Data Management plans o Sharing Data o Rich and structured Metadata o Security o Privacy o Long term preservation o o Awareness o Infrastructure o Knowledge o Expertise

  3. 1. AWARENESS

  4. Cost Guide On-line guide on potential RDM costs Creating Awareness Exemplifies the idea that the costs of RDM go well beyond storage solutions Adding metadata Obtaining informed consent Transcribing, Translating Anonymizing Preparing data for long-term preservation Etc.

  5. 2. INFRASTRUCTURE

  6. Data Management Platforms Providing data management solutions for free or subsidized price Providing support for the use of diverse data management solutions at no cost

  7. RDM platform for: Storing Sharing Depositing Publishing Cost to the Researcher: 4 /TB/month Costs to the UU: - virtual machine hardware of Yoda systems - Vmware software and licences - Maintenance - Staff FTE cost

  8. RDM platform for publishing datasets Cost to the Researcher: Free* Cost to the UU: 5000 / year + 350 /TB (1TBfree) *If dataverse is too be used for publishing dataset above 10GB, a price may incurr (not been done to date)

  9. 3. KNOWLEDGE & EXPERTISE

  10. Data consultancy Reducing the time researchers need to spend to: Know the available RDM solutions for their problem Understand privacy regulations Connect with the appropriate RDM expert Fulfill funder and institutional mandates (e.g. DMPs) Learn about RDM in general =

  11. Data Managers Can be hired by researchers from the UU library on a part- time and temporary basis Duties involves: Set up a workflow for responsible data management for a research project Help getting data ready for publishing Cleaning, formatting, versioning Uploading data and safe-guarding data

  12. Costs of Data Managers Many research groups or departments cannot afford to hire a permanent data manager Hiring a data manager on an hourly basis is expensive: 60-90 /hour Finding a suitable and available Data manager with expertise on institution-wide facilities is difficult Insourcing data managers from the institutional library greatly reduces the price researcher needs to pay (35 /hour) and ensures immediate and knowledgeable help is available

  13. Research Engineers Research engineers can be embedded into projects that require data science expertise They have high programming skills and are often involved in gathering and or analyzing data for specific projects

  14. Costs of Research Engineers Many research groups or departments cannot afford to hire a permanent data scientist Hiring a data scientist on an hourly basis is expensive Currently the UU provides the help of Research engineers for data science tasks for free! This is done through funding from a temporary UU program; thus sustainability is at question -may switch to a paid service

  15. Summary How does Utrecht University support researchers with RDM costs? Awareness of costs Providing and subsidizing the costs of RDM IT infrastructures Reducing the time spent by researchers on RDM tasks Sustaining and in-sourcing RDM expertise for specific projects

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