Comprehensive Guide to Instructional Material Depositories and Ordering
Explore a detailed comparison of prices and shipping charges for adopted and non-adopted instructional materials across different school sizes. Get insights into ordering platforms and savings on book depositories tailored for educational institutions.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
Instructional Material Depository Carmenlita Lewis Instructional Material Ordering Listing of Instructional Material
ARCHWAY BOOK DEPOSITORY One Stop Shop Lowest Prices in the Nation for Adopted Materials Prices are under contract for Six Years Shipping Rates 1% Will Call or 5% Flat Fee Customer Service Dedicated to New Mexico Schools Ordering Platform iSTAR
Adopted vs. Non Adopted Pricing and Freight CHARTER SCHOOL Ship Date Qty Adopted Price Adopted Amount Non Adopted Price 145.97 145.97 135.97 96.97 3,878.80 96.97 3,878.80 96.97 3,878.80 96.97 3,878.80 96.97 3,878.80 96.97 3,878.80 24,128.62 Total Non Adopted Amount 09/04/20 09/04/20 09/04/20 09/04/20 09/04/20 09/04/20 09/04/20 09/04/20 09/04/20 2 2 2 291.94 291.94 271.94 250.00 207.00 181.00 111.00 111.00 111.00 111.00 111.00 111.00 500.00 214.00 262.00 4400.00 4400.00 4400.00 4400.00 4400.00 4400.00 27376.00 Total 2463.84 Shipping Charge 9% 29839.84 Total with shipping fee Savings 40 40 40 40 40 40 241.29 Will Call 1% 24,369.91 Total with Will Call Fee 5,469.93 SMALL DISTRICT Ship Date Qty Adopted Price Adopted Amount Non Adopted Price 390.00 390.00 390.00 390.00 390.00 117.00 1,170.00 117.00 1,170.00 117.00 1,170.00 117.00 1,170.00 117.00 1,170.00 7,800.00 Total Non Adopted Amount 07/08/20 07/08/20 07/14/20 10/21/20 07/14/20 07/08/20 07/08/20 07/08/20 07/08/20 07/08/20 1 1 1 1 1 390.00 390.00 390.00 390.00 390.00 397.80 397.80 397.80 397.80 397.80 119.34 119.34 119.34 119.34 119.34 397.80 397.80 397.80 397.80 397.80 1193.40 1193.40 1193.40 1193.40 1193.40 7956.00 Total 636.48 Approximate Shipping Charge 8% 8592.48 Total with Shipping Fee Savings 10 10 10 10 10 390.00 Shipping Charge 5% 8,190.00 Total with Shipping Fee 402.48
MEDIUM DISTRICT Ship Date Qty Price Amount Non Adopted Price Non Adopted Amount 10/09/20 10/09/20 10/09/20 10/09/20 10/09/20 10/09/20 08/10/20 08/10/20 08/10/20 08/10/20 08/10/20 08/10/20 08/10/20 08/10/20 08/10/20 08/10/20 10 10 10 20 20 20 37 38 34 3 848 753 858 800 779 811 60.65 60.65 60.65 60.65 60.65 60.65 496.35 669.15 611.80 794.00 116.50 116.50 116.50 116.50 116.50 116.50 606.50 606.50 606.50 1,213.00 1,213.00 1,213.00 18,364.95 25,427.70 20,801.20 2,382.00 98,792.00 87,724.50 99,957.00 93,200.00 90,753.50 94,481.50 31,594.22 Shipping Charge 5% 188.25 118.35 83.10 83.10 199.20 118.35 432.00 432.00 7,214.76 6,757.02 741.79 Shipping Charge 5% 4,830.00 5,700.00 21,697.00 12,520.50 4,830.00 8,708.05 95,599.50 106,922.10 83,858.40 88,339.67 85,430.57 68,654.76 3,029.10 3,029.10 3,029.10 8,958.80 30,256.83 Shipping Charge 5% 1,320,698.47 Total Charges including 5% Shipping 252828.67 67.50 67.50 67.50 67.50 67.50 67.50 671.35 905.05 827.45 1073.95 132.00 132.00 132.00 132.00 132.00 132.00 675.00 National title 675.00 675.00 1350.00 1350.00 1350.00 24839.95 34391.90 28133.30 3221.85 111936.00 99396.00 113256.00 105600.00 102828.00 107052.00 76718.78 Shipping at 10.5% 193.95 121.95 85.65 85.65 205.20 121.95 503.55 503.55 8392.68 7941.24 1387.28 Approximate Shipping Charge 8% 4899.30 5799.00 22947.00 7094.12 4899.30 9488.05 112200.00 122760.00 95040.00 99299.00 96029.00 77172.00 4095.00 4095.00 4095.00 9478.80 61145.15 Shipping Charge 9% 1573527.14 Total Charges including various Publisher Shipping Charges SAVINGS 10/13/20 10/13/20 10/13/20 10/13/20 10/13/20 10/13/20 09/17/20 09/17/20 07/21/20 08/10/20 5 5 5 5 5 5 37.65 23.67 16.62 16.62 39.84 23.67 9.60 9.60 8.82 8.73 38.79 24.39 17.13 17.13 41.04 24.39 11.19 11.19 10.26 10.26 45 45 818 774 05/15/20 07/20/20 08/11/20 08/17/20 07/20/20 08/11/20 06/18/20 06/18/20 06/18/20 06/18/20 06/18/20 06/18/20 06/18/20 06/18/20 06/18/20 06/18/20 70 100 100 150 70 65 850 930 720 911 881 708 30 30 30 40 69.00 57.00 216.97 83.47 69.00 133.97 112.47 114.97 116.47 96.97 96.97 96.97 100.97 100.97 100.97 223.97 69.99 57.99 229.47 84.99 69.99 145.97 132.00 132.00 132.00 109.00 109.00 109.00 136.50 136.50 136.50 236.97
LARGE DISTRICT Ship Date Qty Price Amount Non Adopted Price Non Adopted Amount 09/29/20 09/29/20 1 6 60.00 117.29 60.00 703.74 7.64 1% Will Call Fee 239.91 2,199.94 7,122.44 7,396.38 7,259.41 7,122.44 7,259.41 144,411.48 157,738.84 169,929.73 141,576.20 114,424.60 115,588.24 29,666.37 9,119.35 1% Will Call Fee 61.39 144.15 61.39 864.90 10th edition 74.10 Approximate 8% 239.91 2600.00 7122.44 7396.38 7259.41 7122.44 7259.41 169488.00 181104.00 192588.00 159140.00 128620.00 125568.00 33875.00 92644.47 9% Shipping Charge 10/16/20 03/10/20 06/04/20 03/10/20 03/10/20 03/10/20 03/10/20 07/15/20 1,284 07/15/20 1,372 07/15/20 1,459 07/15/20 1,460 07/15/20 1,180 07/15/20 1,152 07/15/20 3 2 79.97 79.97 1300.00 136.97 136.97 136.97 136.97 136.97 132.00 132.00 132.00 109.00 109.00 109.00 125.00 1,099.97 136.97 136.97 136.97 136.97 136.97 112.47 114.97 116.47 96.97 96.97 96.97 109.47 52 54 53 52 53 271 01/31/20 01/13/20 03/10/20 10/16/20 03/10/20 10 70 5 2 4 10.40 13.60 19.65 17.70 14.55 104.00 952.00 98.25 35.40 58.20 15.00 15.70 20.25 19.15 15.00 150.00 1099.00 101.25 38.30 60.00 12.4785 1% Will Call Fee 152.10 10.5% Shipping Charge 923,086.45 Total Charges including 1% Will Call Fee 201542.05 1124628.50 Total Charges including various Publisher Shipping Charges SAVINGS
Ordering Materials Online Entering Inventory Online I Instructional Material Ordering Listing of Instructional Material
Welcome www.istaronline.com
Capabilities: Search Look up Publisher titles Budget Add or Edit Budgets Shop Place new or edit existing order Order Inquiry Check Status, Get POD (proof of delivery) Inventory Update Inventory for non iSTAR purchases
SEARCH Download the current year adoption list Search a title using Publisher Category and Subcategory Grade level Expiration date Title not on iSTAR? Call 505-317-4829 or email newmexico_depository_supp ort@archway.com
DONT HAVE AN ACCOUNT? Ask your district to give you your registration key (under campus access tab) Have your district office set you up (under the Manage user accounts tab) Leave your information with ARCHWAY Email: newmexico_depository_support@archway.com
Only authorized users or administrators can create or change the IM BUDGET. District offices can set-up secondary IM budgets for campus locations or campuses may use the District Budget District and campuses can also set up additional budgets for non-State allocated monies.
Creating a New Budget Give your budget a unique label. Enter the amount . Click the SAVE button. Order adopted and non adopted on the same order
Adjusting a Budget You may adjust any iSTAR budget by changing the Total Budget or the Current Charges . EX: You receive additional money from a fundraising event, you might increase the Total Budget column. All budget adjustments are permanently logged.
Pick New Estimate of Needs if creating an estimate or New Regular Order if placing an actual order Create a Unique Label Select a Budget if keying a regular order Select your campus if necessary
Begin entering your titles. You can invoke the search function from your order or enter your ISBN # directly. Make sure that if an item is free, you check the Free Material box.
If you go over your budget you will need to remove items from your cart
Editing Your Carts Choose cart to view details.
Click on the quantity you would like to change. Enter the new quantity.
Checking out EON and Regular Order Verify and Click Continue
Click on Queued tab Pick order to be completed
Add your PO Number. If you dont have a PO yet, enter Pending
Ship or Pick up? Here you can Print your order & choose either to have your books Shipped or Picked up. Shipping is 5% of total order for Archway. A 1% handling fee is required for pick up orders.
NOTE: If you are planning to pick up your orders, our new address is: 4525 Paseo del Norte N.E. Albuquerque, NM 87113
Submitting an EON (estimate of needs) An EON is not an order. To convert the estimate
Once ARCHWAY has picked up your order, it can be viewed under the Confirmed Tab. Once in Confirmed Tab, you can also view each order individually and see what has been shipped. CONFIRMED ORDERS
Check date of when books shipped. Click on tracking # s to go to tracking information to see who signed for packages and when were packages delivered.
Download Inventory Report Select run report. Save as an Excel file to use for entering purchases into the itemized list(s) of the annual report.
Add any purchases not made through iSTAR to your EXCEL file. NOTE: The file now contains a column which indicates whether the item is adopted or non-adopted
Any Questions? Please contact Archway at 505 317 4829 (Carmenlita) or 505 317 4753 (Frank) Newmexico_depository_support@archway.com Frank_Romero@archway.com
