Food for Peace Monitoring and Evaluation Workshop Overview
This content provides insights into the Food for Peace Monitoring and Evaluation Workshop, focusing on session objectives, activities, and project lifecycle requirements. Participants engage in discussions about the benefits of monitoring and evaluation, project reporting challenges, and the stages of project development from start-up to closure. The workshop aims to enhance understanding and implementation of monitoring and evaluation practices in food assistance projects.
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Food for Peace Monitoring and Evaluation Workshop for FFP Development Food Assistance Projects Food for Peace Monitoring, Evaluation and Reporting Requirements Food and Nutrition Technical Assistance III Project (FANTA) FHI 360 1825 Connecticut Ave., NW Washington, DC 20009 Tel: 202-884-8000 Fax: 202-884-8432 Email: fantamail@fhi360.org Website: www.fantaproject.org
Session Objectives By the end of the session participants will have: 1. Shared their thoughts about the benefits of M&E 2. Reviewed the FFP M&E and Reporting Requirements and identified those that seem challenging to their projects Food for Peace Monitoring, Evaluation and Reporting Requirements
Activity 1: Share your thoughts Who will benefit from the results of your M&E work and how/why? Food for Peace Monitoring, Evaluation and Reporting Requirements
Session Objective Session Objective Review FFP M&E and reporting requirements for the lifecycle of a project Project Lifecycle, Project Lifecycle, M&E and M&E and Reporting Reporting Requirements Requirements Start Up Stage Start Up Stage Requirements Requirements Annual Annual Requirements Requirements Midway Midway Requirements Requirements Project End Project End Requirements Requirements Food for Peace Monitoring, Evaluation and Reporting Requirements
Next Section Project Lifecycle, Project Lifecycle, M&E and Reporting M&E and Reporting Requirements Requirements Start Up Stage Start Up Stage Requirements Requirements Annual Annual Requirements Requirements Midway Midway Requirements Requirements Project End Project End Requirements Requirements Food for Peace Monitoring, Evaluation and Reporting Requirements
Project Lifecycle, M&E and Reporting Requirements Project Lifecycle: What are the M&E and Reporting Requirements at Each Stage? End of End of project project closed closed End of End of Year 1 Year 1 Proposal stage Start Up Start Up End of End of Year 4 Year 4 End of End of Year 2 Year 2 Midway Midway End of End of Year 3 Year 3 Learning Information from M&E system Food for Peace Monitoring, Evaluation and Reporting Requirements
Project Lifecycle, M&E and Reporting Requirements Requirement 1: LogFrame Narrative Summary Data Sources Indicators Assumptions Goal Project Purpose Sub-purpose Immediate Outcome Output Input Food for Peace Monitoring, Evaluation and Reporting Requirements
Project Lifecycle, M&E and Reporting Requirements Requirement 1: LogFrame LogFrame is a matrix that summarizes the Theory of Change and shows what the project intends to do and how, what the key assumptions are, and how outputs and outcomes will be monitored and evaluated. Levels of LogFrame: goal, purpose, sub-purpose, immediate outcomes, outputs, inputs Goal, purpose, sub-purpose, and immediate outcomes should be stated as results (not activities). All elements of the LogFrame should be measurable and context specific. Food for Peace Monitoring, Evaluation and Reporting Requirements
Project Lifecycle, M&E and Reporting Requirements Requirement 2: M&E Plan Theory of Change LogFrame Indicator Performance Tracking Table (IPTT) Performance Indicator Reference Sheets (PIRS) Plans on: annual monitoring, data analysis, management, safeguard, dissemination, use, quality assurance, evaluation M&E staffing plan and structure Food for Peace Monitoring, Evaluation and Reporting Requirements
Project Lifecycle, M&E and Reporting Requirements Requirement 2: M&E Plan (continued) IPTT should include: Baseline/final evaluation and annual monitoring indicators All applicable FFP required and required if applicable indicators Mission/F indicators, gender and environmental indicators (linked to performance of project activities only) Indicators related to all levels of the LogFrame Levels of disaggregation and targets for all indicators Food for Peace Monitoring, Evaluation and Reporting Requirements
Project Lifecycle, M&E and Reporting Requirements USAID Evaluation Policy issued in January 2011 Aims to help USAID learn more systematically from its work and increases accountability Calls for large and pilot/innovative projects (of any size) to undergo evaluations that are external Projects designed based on a proven Theory of Change should undergo performance evaluations, whereas pilot/innovative projects should undergo impact evaluations (the latter only if feasible) Food for Peace Monitoring, Evaluation and Reporting Requirements
Project Lifecycle, M&E and Reporting Requirements USAID Evaluation Policy (continued) Most evaluationswill be external (i.e. third-party contractor or grantee managed by USAID, not by the implementing partners) Decision on whether impact or performance evaluation at discretion of operating unit (FFP) Most FFP food security projects will likely undergo performance evaluations (not impact evaluations) for the time being Food for Peace Monitoring, Evaluation and Reporting Requirements
Next Section Project Lifecycle, Project Lifecycle, M&E and M&E and Reporting Reporting Requirements Requirements Start Up Stage Start Up Stage Requirements Requirements Annual Annual Requirements Requirements Midway Midway Requirements Requirements Project End Project End Requirements Requirements Food for Peace Monitoring, Evaluation and Reporting Requirements
Start Up Stage Start Up Stage Requirements Requirements Requirement 3: FFP M&E workshop PVOs should attend the FFP M&E workshop (held by FANTA) Madagascar: November 4-13, 2014 Burundi: November 17-25, 2014 Malawi: December 8-17, 2014 Two days intro sessions followed by technical assistance one-on-one for each award Food for Peace Monitoring, Evaluation and Reporting Requirements
Start Up Stage Start Up Stage Requirements Requirements Requirement 4: ToC, Logframe, IPTT Submit revised LogFrame, IPTT, Theory of Change (ToC) - due 20 days to FFP after the M&E workshop. Target values for baseline/final evaluation indicators are submitted as percentage point change during proposal stage. No need to update these targets until after baseline survey conducted BUT target values for annual monitoring indicators required with submission of revised IPTT 20 days after workshop Food for Peace Monitoring, Evaluation and Reporting Requirements
Start Up Stage Start Up Stage Requirements Requirements Start Up Stage: Requirement 5 Requirements #5: Submit comprehensive M&E Plan and Detailed Implementation Plan (DIP) due 60 days after the M&E workshop to FFP Strongly encouraged: Attend new M&E Plan workshop held by TOPS in coordination with FFP. Food for Peace Monitoring, Evaluation and Reporting Requirements
Start Up Stage Start Up Stage Requirements Requirements Requirement 6: Baseline Study Third-party survey firm (not PVO) to conduct baseline study Projects can start implementation before data collection for the baseline is complete! Quantitative study must use population-based household survey (simple pre- post designs required only) Baseline survey must be comparable to the final evaluation survey Data collected for impact and some outcome indicators from IPTT; includes FFP gender indicators Food for Peace Monitoring, Evaluation and Reporting Requirements
Start Up Stage Start Up Stage Requirements Requirements Baseline Study (continued) Third-party survey firm (not PVO) to conduct baseline study Study will include a qualitative component to add richness and context to the quantitative results Completed within first year of implementation as early as possible (and ideally during the lean season ) Baseline report will provide results by PVO and for the overall FFP program implementation areas Datasets also required to be submitted to comply with USG Open Data requirements PVO can conduct other formative research, as needed Food for Peace Monitoring, Evaluation and Reporting Requirements
Next Section Project Lifecycle, Project Lifecycle, M&E and M&E and Reporting Reporting Requirements Requirements Start Up Stage Start Up Stage Requirements Requirements Annual Annual Requirements Requirements Midway Midway Requirements Requirements Project End Project End Requirements Requirements Food for Peace Monitoring, Evaluation and Reporting Requirements
Annual Requirements Requirement 7: Annual Results Report Submit annual results report (ARR) retrospective reporting relative to US fiscal year (Oct 1 Sept 30) ARR Narrative Attachments to FFPMIS Annual Results Report FFPMIS Data Entry Food for Peace Monitoring, Evaluation and Reporting Requirements
Annual Requirements Annual Results Report (continued) 1. ARR Narrative containing: Annual Food Assistance Project Activities and Results Lessons Learned Food for Peace Monitoring, Evaluation and Reporting Requirements
Annual Requirements Annual Results Report (continued) 2. Attachments to FFPMIS: Success Stories Indicator Performance Tracking Table (IPTT) IPTT Data Source Descriptions Detailed Implementation Plan (DIP) Expenditure Report Technical Sectors Tracking Table Program Design and Performance Reports Supplemental Materials Food for Peace Monitoring, Evaluation and Reporting Requirements
Annual Requirements Annual Results Report (continued) 3. FFPMIS Data Entry: Monetization and Cost Recovery Tables Standardized Annual Performance Questionnaire (SAPQ) Beneficiary and Resource Tracking Tables Food for Peace Monitoring, Evaluation and Reporting Requirements
Next Section Project Lifecycle, Project Lifecycle, M&E and M&E and Reporting Reporting Requirements Requirements Start Up Stage Start Up Stage Requirements Requirements Annual Annual Requirements Requirements Midway Midway Requirements Requirements Project End Project End Requirements Requirements Food for Peace Monitoring, Evaluation and Reporting Requirements
Midway Midway Requirements Requirements Requirement 8 (PVO): Mid-term Evaluation Reasons for conducting MTE: Learn from successes, acknowledge problems Assess implementation progress and roadblocks Participatory, qualitative assessments are encouraged Process evaluation Team leader must be external MTE team should comprise expertise in all technical sectors and cross-cutting issues addressed by project No MTE team members should have previous responsibility in design/implementation of project under evaluation Food for Peace Monitoring, Evaluation and Reporting Requirements
Midway Midway Requirements Requirements Mid-term Evaluation (continued) MTE finalized for FFP 5-year development projects by mid PY3 Not required to include quantitative component or be population- based like baseline/final evaluation Midterm report to be submitted to FFP 3 months after data collection ends or qualitative study conducted Food for Peace Monitoring, Evaluation and Reporting Requirements
Next Section Project Lifecycle, Project Lifecycle, M&E and M&E and Reporting Reporting Requirements Requirements Start Up Stage Start Up Stage Requirements Requirements Annual Annual Requirements Requirements Midway Midway Requirements Requirements Project End Project End Requirements Requirements Food for Peace Monitoring, Evaluation and Reporting Requirements
Project End Project End Requirements Requirements Requirement 9: Final Evaluation Study Third-party survey firm to conduct final evaluation study (quantitative and qualitative) Quantitative study must use population-based household survey (simple pre-post designs required only) Final evaluation survey must be comparable to the baseline survey same impact and outcome indicators and questionnaires same time of year Most will be performance evaluations with pre-post designs. Food for Peace Monitoring, Evaluation and Reporting Requirements
Resources Resources Resources FFP Request for Applications http://www.usaid.gov/what-we- do/agriculture-and-food-security/food- assistance/programs/development-programs FFP ARR Guidance http://www.usaid.gov/what-we-do/agriculture- and-food-security/food-assistance/guidance/implementation-and- reporting USAID Evaluation Policy http://www.usaid.gov/evaluation/ Food for Peace Monitoring, Evaluation and Reporting Requirements
This presentation is made possible by the generous support of the American people through the support of the Office of Health, Infectious Diseases and Nutrition, Bureau for Global Health; and the Office of Food for Peace, Bureau for Democracy, Conflict and Humanitarian Assistance, United States Agency for International Development (USAID), under terms of Cooperative Agreement No. AID-OAA-A-12-00005, through FANTA, managed by FHI 360. The contents are the responsibility of FHI 360 and do not necessarily reflect the views of USAID or the United States Government. Food for Peace Monitoring, Evaluation and Reporting Requirements
