Mastering Formal Letter Writing in Education
Enhance your formal letter writing skills in education with a focus on job applications and key features of formal correspondence. Explore the purposes of writing letters and learn to choose the appropriate writing style for each type. Practice completing expressions for formal letters effectively.
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Secondary Secondary Education Grade 12 Grade 12 Eng Eng. 302 . 302 New New Language Language Leader 3 Unit Unit 11: Cultures 11: Cultures Lesson 5 Lesson 5 Formal Correspondence Education Leader 3
Objectives Objectives By the end of these two lessons, you should be able to review the key features of a formal letter. write a formal letter (applying for a job) based on a given advertisement.
What What is A letter is a formal correspondence? a formal correspondence? that is written in official situations or to senior people.
Classify the purposes of writing letters: -inviting a friend to your birthday party. -stating personal views/ experiences (at work). -Complaining about something. -asking your friend for a favour. -Requesting / asking for information. -applying for something. Formal Purposes Informal Purposes Ministry of Education-2020
Check your answers Formal Purposes Informal Purposes -stating personal views / experiences (at work). -Stating personal views / experiences. -Asking your friend for a favour. -complaining about something. -Requesting / asking for information. -requesting / asking for information. -Applying for a job. -Inviting a friend to your birthday party. Ministry of Education-2020
Choose the correct writing style for each type of writing: Choose the correct writing style for each type of writing: (formal/informal) (formal/informal) Avoid contractions, e.g. I m formal Use phrasal verbs, e.g. call back informal Longer words instead of shorter, e.g. information (not facts) formal Abbreviations, e.g. thx (= thanks) informal Ministry of Education-2020
Complete Complete the the expressions expressions below below with with words words from from the the box. box. writing enclosed worked forward contacted reference future Conclusion forward future 1 1- - I look to hearing from you in the near . . I look to hearing from you in the near . . writing reference Introduction 2 2- - I am .. with . .. to (your advertisement). I am .. with . .. to (your advertisement). Introduction enclosed 3 3- - Please find . a copy of my CV. Please find . a copy of my CV. contacted Conclusion 4 4- - I can be . on the above phone number at any time. I can be . on the above phone number at any time. worked 5 5- - In fact, I have . as an administrative assistant at Bank for the past In fact, I have . as an administrative assistant at Bank for the past Body five years. five years. Ministry of Education-2020
The layout of a formal letter Ministry of Education-2020
Heading Heading Your Address The Date The company s address Greeting Ministry of Education-2020
Introduction Introduction Purpose of writing Why am I interested to get the job? Ministry of Education-2020
Body Body Qualifications/ certificates and work experience(s). Personal qualities Ministry of Education-2020
Conclusion Conclusion Closing remarks Signing off Signature Your name Ministry of Education-2020
Greeting Greeting Dear Sir/Madam, For example: For example: Dear Sir, Dear Madam, Dear Mr./Mrs./Miss./Ms./Dr. + full name, For example: For example: Dear Ms. Mariam Adnan Ahmed, Dear Dr. Adnan Ahmed, Ministry of Education-2020
Introduction Introduction 1 1- - Purpose of writing: Purpose of writing: (Main message) (Main message) For example: For example: I am writing this letter in connection with your I am writing this letter in connection with your advertisement in advertisement in Instagram Instagram to apply for the position of a to apply for the position of a teacher. teacher. Ministry of Education-2020
Introduction Introduction 2 2- - Why am I interested to get the job? Why am I interested to get the job? For example: For example: I am interested in this job because: I am interested in this job because: you offer higher chances of personal and you offer higher chances of personal and professional growth. professional growth. of the reputation of your company. of the reputation of your company. I have always dreamt to work in an educational I have always dreamt to work in an educational sector. sector. Ministry of Education-2020
Body Body 3 3- - Qualifications/ certificates, practical skills and work Qualifications/ certificates, practical skills and work experience(s). experience(s). For example: For example: I have a diploma in Teaching. I have a diploma in Teaching. In fact, I have worked as an administrative assistant at a Bank In fact, I have worked as an administrative assistant at a Bank for the past five years. for the past five years. I have computer and communication skills as well. I have computer and communication skills as well. Qualifications/ certificates Qualifications/ certificates work experience(s) work experience(s) practical skills practical skills Ministry of Education-2020
Body Body 4 4- - personal qualities. personal qualities. (personality adjectives (personality adjectives.) .) For example: For example: well well- -organised organised patient patient fast learner fast learner hard hard- -worker worker flexible flexible I can work for a long period of time. I can work for a long period of time. I can work under pressure. I can work under pressure. Ministry of Education-2020
Conclusion Conclusion 5 5- - Closing remarks: Closing remarks: (f (future contact.) uture contact.) For example: For example: I look forward to hearing from you. I look forward to hearing from you. I would appreciate a reply as soon as possible. I would appreciate a reply as soon as possible. I hope my application will be taken into consideration. I hope my application will be taken into consideration. I am available for an interview at your convenience. I am available for an interview at your convenience. Ministry of Education-2020
Conclusion Conclusion * Signing off * Signing off For example: For example: Yours sincerely, If you know the name of the person you are writing to. Yours faithfully, If you don t know the name of the person you are writing to. Ministry of Education-2020
Conclusion Conclusion * Signature * Signature * Your name and contact information * Your name and contact information For example: For example: Ms. Ms. Mariam Adnan Ahmed Mariam Adnan Ahmed T: 1212121 T: 1212121 E: MAA@gmail.com E: MAA@gmail.com Ministry of Education-2020
A writing sample A writing sample Ministry of Education-2020
Heading Heading Your Address The Date Al-Salam Secondary School Manama, Bahrain The company s address Dear Ms. Mariam Adnan Ahmed, Greeting Ministry of Education-2020
Introduction Introduction I am writing this letter with reference to your advertisement in Instagram to apply for the position of a teacher. Purpose of writing I am interested in this job because I have always dreamt to work in an educational sector. Why am I interested to get the job? Ministry of Education-2020
Body Body I have a Bachelor in Math. In fact, I have worked as an assistant teacher at a school for the past five years. Actually, I have learnt several things like being patient and punctual. My role is to provide support for the teacher I was working with and my colleagues as well. That is why I think I am a good match for this job. I have computer and communication skills as well. Qualifications/certificates, practical skills and work experience(s). I am well-organised and patient. I am also a fast learner, I can work for a long period of time and under pressure. Personal qualities Ministry of Education-2020
Conclusion Conclusion Closing remarks I look forward to hearing from you. Signing off Signature Ms. Nada Hassan Email: NH@gmail.com Your name Ministry of Education-2020
A writing question: Holiday job Holiday job Write a letter of application, based on the advertisement, applying for this job. Do you want to earn some extra money? Do you speak another language? Are you confident and easy-going? We need French, German and Spanish speakers to work for us in The City Museum Shop. The City Museum Shop. From Tuesday to Thursday Your name NoorAli. Send your application letters to CityMuseum@bh.com Ministry of Education-2020
Thank you for your perseverance and hard work Ministry of Education-2020
