Crisis Response and Vital Statistics Management in Northern Mariana Islands
Birth and death registration in Northern Mariana Islands is highly efficient, with vital records stored electronically and in paper format for protection. However, challenges exist in maintaining system accessibility, especially during disasters. Disaster response plans include activating the Health & Vital Statistics Office to ensure data integrity and system functionality.
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NORTHERN MARIANA ISLANDS WILBERT G. ROSPEL PCRN MEETING 2017 CRVS FOR DISASTERS
OVERVIEW Birth Registration is estimated to be: 98 % complete within 1 year of birth Vital Registration Office is situated at the only hospital in CNMI. 100 % of the total population is estimated to have had their birth registered After filing of birth certificates, parents may request certified copies when needed. Death Registration is estimated to be: 100% complete within 1 year of death [adjust timeframe if needed] Cause of death (from a medical certificate) is provided for 100% of all deaths ICD-10 Death Coding is completed by National Centers for Health Statistics
DATA STORAGE AND PROTECTION Where CR & VS data is stored (centrally/ vs provincial or local office) CR stored at Commonwealth Recorders Office VS data stored Health & Vital Statistics Office - CHCC How VS records are stored - Electronic and/or paper records Electronic Health Record (HER) system Birth & Death Registries Paper records (required) Archived digitized and stored on dedicated IT network server Backed up daily In the event infrastructure is compromised, off-site location CDC s National Centers for Health Statistics
MAJOR CHALLENGES FOR CRVS (PRE AND POST DISASTER) Vital Records and Information Technology Vital Statistics too reliant on information technology (computers/networks/internet, etc.) Major disruptions to systems can impact vital statistics operations and bring it to a halt System accessibility limited Emergency Operations, Continuity of Operations Plan (COOP) For continuity of operations, paper records, security papers, necessary office equipment, including master file listing must be readily available. Needs clear authority Policies & Procedures Assigned duties and responsibilities
DISASTER SCALE UP In the event of all hazard disaster, Health & Vital Statistics Office will be activated under the Chief Executive Officer s, Operation branch within the Incident Command System (ICS): Incident Command s focus Life safety o Responders and support staff o customers/clients Building and/or structure Environment Vital Registration Review Disaster plan with Command Disaster preparedness Disaster response Continuity Of Operations Plan (COOP) Incident Commander SO PIO Logistics Finance Planning Operation Community Outreach Registrar s focus Keep system functioning Data collection, integrity, and security Morbidity and mortality surveillance Recovery from a disaster
