ASI Club Funding Overview and Limits
ASI (Associated Students Incorporated) provides funding for student organizations to enhance the educational experience of CSUEB students. Funding requests are not guaranteed, and there are specific limits and criteria for club funding. The ASI mission is to put students' needs first and advocate for them on various levels. The funding supports on-campus activities that contribute to students' well-being.
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HOW TO GET ASI CLUB FUNDING Jordan S. Leopold, ASI VP of Finance
OVERVIEW About ASI Funding Limits Funding Overview That s It
I ABOUT ASI: ASSOCIATED STUDENTS, INC.
ASI MISSION STATEMENT Associated Students Incorporated (ASI) puts students Associated Students Incorporated (ASI) puts students needs first, and advocates for them on a federal, needs first, and advocates for them on a federal, state, system, and campus level while ensuring state, system, and campus level while ensuring students opinions are heard and taken into students opinions are heard and taken into consideration in every major decision affecting them. consideration in every major decision affecting them. Associated Students Incorporated also provides Associated Students Incorporated also provides needed services, funding, and diverse programs that needed services, funding, and diverse programs that enhance the overall educational experience making enhance the overall educational experience making students successful. students successful.
WHY ASI FUNDS STUDENT EVENTS To enhance campus life, by supporting on-campus activities that contribute to the social, cultural, educational, recreational, and physical well being of all CSUEB students. Receiving Student Organization funds is a privilege and not a right. Thus, all funding requests are not guaranteed. Joint effort w/ Student Life & Leadership and Accounting Office
II CLUB FUNDING LIMITS
2014-15 ASI Club Funding: Budget Quarter Quarter Spending Spending Fall $20,000 Winter $22,000 spring $20,000 summer $0 Seed $3000 Total Total $65,000 $65,000
2014-15 ASI Club Funding: Club Quarter Quarter Spending Limit Spending Limit Fall Winter Spring $1,500 $1,000 $1,500 Summer TOTAL TOTAL $0 $4,000 $4,000 Seed $100
2014-15 Limits per Item Funded Items Funding Limit (Maximums) Advertising $200/quarter Food Clothing $500/quarter No more than $200/academic year Conference fees No more than $700/academic year (3 members max) $600 quarter/quarter Artist/Speaker Fees Security $400/quarter Rentals $650/quarter Sporting Equipment $650/academic year Miscellaneous Supply $200/quarter Flex Fund $200/quarter
III CLUB FUNDING OVERVIEW
ASI FUNDING OUTLINE Complete all ASI funding paperwork Submit documents to the ASI Business Office Attend the ASI Finance committee meeting if you are required to attend** If you are approved, Go to the office of SLL to get the proper forms to take to the 1stfloor of the Student Administration Building Purchase materials, then return receipts to 1stFloor Student Admin Building within 48hr of event
REQUESTS Read ASI Club Funding Policy ASI Club Funding Policy 3 Signature = = SUBMIT SUBMIT Request Form Request Form + + Supporting Docs Supporting Docs + + 3 Signature 14 Day rule: First come, first served Turn in request during Summer for Fall Unlimited Chances to Request Fund ASI Finance Committee Approves and denies funding requests Sets funding limits. When limits are met, funding will cease until the following quarter.
ASI FUNDED EVENT Must be ON campus Exceptions, Sporting Clubs Must be FREE and OPEN for ALL students Collaborative events Submit separate requests, but indicate it s a joint event Max funding is $2,500, all together Conference Fees $700 academic year Does NOT cover travel, lodging, or meals Attendance must somehow benefit the campus Report your experience
CONDITIONS/RESTRICTIONS 10% Rule Must have ASI Logo on funded event marketing material Flyers, T-shirts, etc. Found on website No Reimbursements No requesting additional funding No merging or rolling over quarterly funds No selling funded items for profit Equipment is property of SLL No high risk events Get insurance and security if you do
SUPPORTING DOCUMENTS Shopping Cart Invoice/Quotes
SUPPORTING DOCUMENTS Draft Marketing Materials
FUNDING CHECKLIST Have all 3 required signatures Provide all supporting documents Verify all requested funds are within the limits provided Then .
Submit Request!!! To the ASI Office You know Where you get free scantrons 2nd Floor of the Old Union
THE FINANCE COMMITTEE Request screenings will be done behind the scenes. 1. Notify you that your request was received 2. Ask you questions regarding your requests 3. Verify all requests are within preset limits 4. Request will be approved and signed off by VP Finance You may be required to attend the finance committee meeting if there were some questions or issues that could not be resolved prior to the meeting.
AFTER YOURE REQUEST HAS BEEN APPROVED Get a slip from The office of Student Life and Leadership. You will then go to the 1st floor of the student service building. Turn in receipts 2 DAYS AFTER the event is held
ASI FUNDING OUTLINE Complete all ASI funding paperwork Submit documents to the ASI Business Office Attend the ASI Finance committee meeting if you are required to attend** If you are approved, Go to the office of SLL to get the proper forms to take to the 1st floor of the Student Administration Building Purchase materials, then return receipts to 1st Floor Student Admin Building within 48hr of event
SPECIAL THANKS TO Student Life and Leadership ASI Staff ASI BOD (Board of Directors) ASI Finance Committee YOU! The Students! Act as if what you do makes a difference. It does. - William James
QUESTIONS? Jordan S. Leopold Email: asivpfinance@csueastbay.edu Phone: (510) 600 - 9260 Documents found at: http://csueastbay.edu/asi
