Reimbursement Guidelines for Claiming CACFP Infant Meals in Wisconsin

Guidance memorandum #12C from the Wisconsin Department of Public Instruction outlines the process for claiming reimbursement for infant meals in the Child and Adult Care Food Program (CACFP). The document covers meal requirements, record-keeping, and meal patterns for infants aged birth through 7 months. It details the types of meals that qualify for reimbursement and emphasizes the importance of maintaining accurate meal records.

• Wisconsin
• CACFP
• Infant meals
• Reimbursement
• Child care

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1. Claiming CACFP Infant Meals for Reimbursement Wisconsin Department of Public Instruction Child and Adult Care Food Program (CACFP) Guidance Memorandum #12C http://dpi.wi.gov/community-nutrition/cacfp/child-care/memos

2. Infant Meal Pattern Birth through 3 months, breast milk or iron-fortified formula is required Infant meal times may vary with each infant 2

3. Reimbursable meals for Birth through 3 months Center-provided formula Parent-provided formula Parent-provided breast milk Can claim any meals when parents bring breastmilk for the meal or if mom comes to the center to breastfeed 3

4. Infant Meal Records Individual infant meal records must be maintained Time of Service meal counts for infants 4

5. Infant Production Record - Birth through 3 Months Classroom/Site ___Tiny Tots_____ Month/Year July 200X The minimum quantity of food must be available for the infant in order to qualify for reimbursement, but may be served during a span of time consistent with the infant's eating habits Date First & Last Name of Child Age Breakfast Iron-Fortified Infant Formula (IFIF) or Breast Milk 4-6 oz. Lunch/Supper Iron-Fortified Infant Formula (IFIF) or Breast Milk 4-6 oz. Snack Iron-Fortified Infant Formula (IFIF) or Breast Milk 4-6 oz. 7/5 Katie Smith 2 mo 4 oz IFIF / Breast Milk 4 oz IFIF / Breast Milk 4 oz IFIF / Breast Milk 7/6 Katie 2 mo 4 oz IFIF/Breast Milk 4 oz IFIF / Breast Milk 5 oz IFIF / Breast Milk 7/7 Katie 2 mo 5 oz IFIF / Breast Milk 5 oz IFIF / Breast Milk 5 oz IFIF / Breast Milk 7/8 Absent oz IFIF / oz IFIF / oz IFIF / Breast Milk Breast Milk Breast Milk 7/9 Katie 2 mo 5 oz IFIF / Breast Milk 5 oz IFIF / Breast Milk 5 oz IFIF / Breast Milk TOTAL # of Reimbursable Meals: 4 4 4 Circle specific item served, and record amounts offered. 5

6. Infant Meal Pattern 4-7 months old Breakfast: 4-8 fl oz IFIF or breastmilk when developmentally ready 0-3 T Iron-fortified Infant Cereal Lunch/Supper: 4-8 fl oz IFIF or breastmilk when developmentally ready 0-3 T Iron-fortified Infant Cereal and 0-3 T Fruit and/or Vegetable Snack: 4-6 fl oz IFIF or breastmilk and 6

7. Reminder Ages 4-7 months: Iron-fortified infant cereal or veg/fruit (when developmentally ready) When the child is ready to eat that food, and the parents want you to serve it, that component must be served at the meal(s). 7

8. Reimbursable meals for infants 4 though 7 months old If the infant is only drinking formula or breastmilk, you may claim meals containing: Parent-provided breast milk or formula Center-provided formula 8

9. Reimbursable meals for infants 4 though 7 months old If the infant is developmentally ready to eat solid foods, infant meals may be claimed only only when: at least one food component is supplied by the center; the center maintains infant meal records; and all meal components the infant is developmentally ready to eat are provided 9

16. Infant Meal Pattern 8 through 11 months Breakfast: 6-8 fl oz IFIF or breastmilk 2-4 T Iron-fortified Infant Cereal 1-4 T Fruit and/or vegetable Lunch/Supper: 6-8 fl oz IFIF or breastmilk 1-4 T Fruit and/or Vegetable 2-4 T Iron-fortified Infant Cereal and/or Meat/Meat Alternate Snack: 2-4 fl oz IFIF, breastmilk, or 100% fruit juice Bread or crackers (when developmentally ready) and/or 16

17. Reimbursable meals for 8 through 11 month olds To claim reimbursement: Center must supply at least one of the meal components and and All All meal components must be offered in accordance with the CACFP Infant Meal Pattern 17

22. Reminders Meal pattern must be met to claim meal Record food components offered offered Center must note which food(s) are provided by center and/or parent 22

23. Reminders Amounts of offered foods must be recorded Record specific type of fruit, vegetable and meat/meat alternate You do not have to serve the entire infant meal at one time 23

24. Reminders On the first of each month, start a new infant meal record Do not combine months File each month of infant meal records with the respective month s claim 24

25. Reminders Cross off any non-reimbursable meals and only claim reimbursable meals Total infant meal counts for the month and add into regular meal counts 25

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27. Daily Participation Record 52 55 60 Infant Meal Records/Total # of Reimbursable Meals* Record total monthly infant meal counts here if not included in daily counts 27

28. Non-Discrimination Statement (NDS) In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; Mail: U.S. Department of Agriculture (2) Fax: (202) 690-7442; or (3) Email: program.intake@usda.gov This institution is an equal opportunity provider.